36C24225Q0678.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs 400 Fort Hill Ave.

Canandaigua NY 14424

POINT OF CONTACT*

Contracting Specialist Barry Sawyer Barry.Sawyer@va.gov 585-393-8563

PLACE OF PERFORMANCE

3495 Bailey Avenue

Buffalo NY

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A SOURCES SOUGHT ANNOUNCEMENT FOR INFORMATION ONLY. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. The purpose of this notice is to conduct market research and obtain information from qualified Contractors who are able to meet the requirements identified in the accompanying Statement of Work. This is not a solicitation. A solicitation will be issued at a later date. This notice does not restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary. The Government will not pay for information requested nor will it compensate any Contractor for any cost incurred in developing information provided to the Government.

The Buffalo VAMC Campus (3495 Bailey Road, Buffalo, NY 14215) is seeking a vendor to provide custom sized stainless-steel handrails.

The NAICS Code is 332323 – Ornamental and Architectural Metal Work Manufacturing Interested Contractors are reminded that in accordance with FAR 4.12, prospective Contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract.

Your response needs to address how you will meet the Government's requirements. This requirement will be Set-aside for Small Business; Brand name or Equal and qualified contractors are asked to submit the following information:

9) *If GSA, please identify Contract and # Please identify your company's small business size standard and applicable NAICS code. For more information refer to http://www.sba.gov/content/table-small-business-size-standards.

Please email statements of capabilities to Barry Sawyer no later than June 2, 2025, at 4:00PM Eastern time to Barry.Sawyer@va.gov This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced later, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses to this sources-sought announcement are not considered adequate responses to any future solicitation announcements.

Statement of Work

I. SUMMARY:

This firm fixed price contract is for the procurement of Construction Specialties (BRAND NAME OR EQUAL) stainless-steel handrail to be delivered to the Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215. The period of performance shall be 07/01/2025 to 10/01/2025.

II. SCOPE:

A. The Buffalo VA Medical Center is seeking a vendor to provide custom sized stainless-steel handrail manufactured by Construction Specialties BRAND NAME OR EQUAL for Building 1, 10th Floor, Core, Passenger Elevator side.

B. A detailed list of sizes and part numbers is provided below.

III. DELIVERABLES:

A. All materials shall match the items below (Brand name or Equal.)

B. The vendor shall provide the following:

10th Floor Passenger Core Handrails

IV. QUALITY ASSURANCE:

A. The Government may inspect each material as received. The vendor shall be notified within 3 duty days of receipt of unacceptable materials. The contractor shall deliver replacement materials within fifteen (15) duty days of notification of unacceptable materials.

V. WARRANTY:

A. Vendor shall provide a one (1) year warranty on all good covered under this contract and be able to process warranty the claim within thirty (30) days.

VI. DELIVERY SCHEDULE:

A. The approved vendor shall deliver all goods covered under this contract within one-hundred twenty (120) days after receipt of order.

VII. RECORDS MANAGEMENT:

A. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

B. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

C. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

D. The Government Agency owns the rights to all data/records produced as part of this contract.

E. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

F. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format (paper, electronic, etc.) or mode of transmission (email, fax, etc.) or state of completion (draft, final, etc.).

G. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

H. Contractor is required to obtain the Contracting Officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Sources Sought Notice