36C24225Q0581.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

East Orange and Lyons Campuses

385 Tremont Avenue

East Orange NJ

CONTACT INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contracting Officer Natalie Acevedo natalie.acevedo@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Air Balancing and Testing Service for New Jersey VA Healthcare System, Total Small Business Set-Aside.

STATEMENT OF WORK

AIR BALANCING SERVICES

1. BACKGROUND:

The Department of Veterans Affairs New Jersey Health Care System is currently seeking for air balancing, adjusting and testing services for Lyons Campus and East Orange Campus. Lyons Campus which was built in the early 1920’s with over 30 major buildings and a few smaller outbuildings sits on 306 acres. East Orange Campus is located on 3 acres with one (1) high-rise building of 13 floors and 12 outbuildings. Contractor shall provide air balancing services for the above two campus at specified months, and quarters as stated in this document and under Equipment List.

2. SCOPE OF WORK:

Contractor shall provide all supervision, labor, materials and equipment necessary to perform air balancing, traverses of air handlers and exhaust systems and provide all related documentation for both campuses.

3. SPECIFICATIONS:

Contractor shall take CFM (Cubic Feet per Minute) readings from supply and exhaust and make necessary adjustments for the designated areas to be in compliance with room-to-room pressurization design criteria.

Contractor will take test readings of each diffuser and grill to include the required Feet per Minute/Cubic Feet per Minute, test results of the Feet Per Minute/. Cubic Feet per Minute and provide instrument calibration reports to comply with requirements in ASHRAE 111, Section 4, Instrumentation. And to provide instrumentation calibration reports to include, instrument type and make, serial number, application, dates of use and dates of calibration.

4. REPORTS:

Contractor shall provide 3 hard copy reports of all readings for both campuses in their TAB (testing, Adjusting and Balancing) report.

An electronic version of same report shall be sent to the Contracting Officer Representative. Contractor will provide reports in triplicate to include:

· A print of the area showing air flow directions and pressures.

· Air exchange per hour for each room or corridor to include room volume, cu’, design and actual Cubic Feet per Minute for supply and exhaust air

· Certificate of recalibration for all testing equipment.

Service Reports must be signed by both service provider and Contracting Officer Representative at the completion of each work.

5. FREQUENCY:

Contractor shall conduct air balancing, testing and adjusting annually in the 2nd Quarter and semi-annually in the 1st and 3rd Quarters for:

1) East Orange Campus 385 Tremont Avenue East Orange, NJ 07018-109

Contractor shall conduct air balancing, testing and adjusting quarterly in the 1st and 3rd quarters for:

2) Lyons Campus

6. REQUIREMENTS:

Contractor shall demonstrate that it is a firm regularly engaged in the field of air balancing services.

Contractor must be certified in Air balancing and must be licensed and insured for this type of work.

Contractor shall be certified by either AABC (Associated Air Balance Council) or NEBB (National Environmental Bureau) and provide personnel who are AABC or NEBB certified and qualified to do air balancing.

Contractor shall provide certification as required by the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) with a valid 30-hour safety card for personnel identified to work on this requirement.

Contractor shall follow all the Department of Veterans Affair Administrations, State, Federal and OSHA rules and safety regulations.

7. EQUIPMENT LIST:

EAST ORANGE EQUIPMENT LIST:

AREAS TO BE DONE SEMI-ANNUALLY IN THE 1ST AND 3RD QUARTERS

1) O.R. 2ND FLOOR, C-WING

C LEVEL

D. EXHAUST #1 1ST FLR C W

2) SPS 2ND. FLOOR, B-WING

6TH FLR ROOF

B. EXHAUST #2

6TH FLR ROOF

D. EXHAUST 6TH FLR ROOF

3) ENDOSCOPY 2ND. FLOOR, B-WING

4) DENTAL 3RD FLOOR, B-WING - DENTAL AHU

5) PHARMACY IV ROOM 8TH FLOOR, A-WING

A. PHARMACY AHU B LEVEL ROOF

6) HISTOLOGY A-LEVEL, B WING

7) CATH. LAB 9-166

A. AHU CATH. LAB 9-163

8) MORGUE B-LEVEL, C-WING

9) GAMMA CAMERA 6-CORE

AREAS TO BE DONE ANNUALLY IN THE 2ND QUARTER

10) FIRST FLOOR LAB 1ST FLOOR B-WING

C. HOOD EXHAUST, 6TH FLOOR ROOF, B-WING ROOF

11) FIRST FLOOR RADIOLGY C WING

AHU A LEVEL ROOF OVER A-215

12) NEW ED A WING

A. AHU ROOF OF ED

2ND FLOOR ROOF A WING

B. EXHAUST AUDITORIUM ROOF

13) SICU/MICU 2ND FLOOR, D-WING

C. ISOLATION EXHAUST 3RD FLOOR BUMP-OUT.

14) WARD 5B, FLOOR 5 B-WING

15) WARD 5-C, FLOOR 5 C-WING

C. EXHAUST 2, 6TH FLOOR ROOF C-WING

16) WARD 5D, FLOOR 5, D-WING

17) WARD 6B, FLOOR 6 B-WING

C. EXHAUST 10, PENTHOUSE

18) WARD 9A, 9TH FLOOR, A-WING

C. EXHAUST 23, PENTHOUSE

19) WARD 12B, 12TH FLOOR

E: RETURN FAN 4, IN AHU-8

20) EMERGENCY ROOM 1ST FLOOR

C. EXHAUST 5, PENTHOUSE

21) RADIATION THERAPY, A-LEVEL, WING D

22) AAALAC SURVEY IN BLDG. 7 VIVARIUM

1) AREA B

2) AREA C

3) AREA D

4) AREA E

5) AREA X

TRAVERSE'S TO BE DONE ANNUALLY IN THE 2ND QUARTER

LYONS CAMPUS EQUIPMENT:

ALL WORK TO BE DONE SEMI-ANNUALLY IN THE 1ST QUARTER AND 3RD QUARTER

1) SPD- BUILDING #1

2) BUILDING # 3 – NEGATIVE PRESSURE ROOMS

3) BUILDING #4 – NEGATIVE PRESSURE ROOM

A. 56

BUILDIING # 3

B. PHARMACY

BUILDING # 135 CLC

C. PHARMACY

BUILDING # 53

D. PHARMACY

8. WORKING HOURS:

All work shall be performed at East Orange for the following areas evenings After 5:00pm or weekends.

O.R.’s, SPS, Endoscopy, Dental, Pharmacy, Histology, Cath Lab, the Morgue, Gamma Camera, Radiation Therapy and Radiology.

Lyons and all other areas at East Orange can be done between the hours of 8:00 AM to 4:30 PM, Monday to Friday excluding Federal Holidays. Contractor shall not perform work outside of these hours without prior approval from COR/Facility Manager.

9. FEDERAL HOLIDAYS:

Federal Holidays which are observed by the federal government are annotated below.

· New Year’s Day

· Martin Luther King’s Birthday

· President’s Day

· Memorial Day

· Independence Day -

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

10. PERIOD OF PERFORMANCE:

The period of performance for these services will be one year from date of award of contract with the provision of four (4) option years.

Presolicitation Notice