36C24225Q0432 Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Buffalo VAMC Police UTV with Track Package

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 12203

SOLICITATION NUMBER* 36C24225Q0432

RESPONSE DATE/TIME/ZONE 03-19-2025 16:00 EASTERN TIME, NEW

YORK, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 2305

NAICS CODE* 336110

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 2 (NCO 2) 20 Madison Avenue Ext.

Albany NY 12203

POINT OF CONTACT*

Contract Specialist Myra Florisa N. Green Myra.Green2@va.gov

PLACE OF PERFORMANCE

ADDRESS

Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, New York

POSTAL CODE 14215

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://vaww.va.gov/default.asp URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Myra.Green2@va.gov EMAIL DESCRIPTION Point of Contact

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. The Government will not pay for any information solicited.

The Government is seeking information for market research purposes only. Your responses to the information requested will assist the Government in determining the appropriate acquisition method. A solicitation is not currently available. The Government may or may not issue solicitation documents.

The Department of Veterans Affairs, Veterans Integrated Service Network (VISN 2), is conducting market research for qualified firms, SDVOSB, VOSB, small, and/or large that are capable of providing a Five-Seater Utility Task Vehicle (UTV) with all Weather Cab and Police & Security Patrol Package to the Buffalo VA Medical Center in Buffalo, New York.

This is for the purchase of one (1) Five-Seater UTV with all Weather Cab and Police & Security Patrol Package. Any vendor interested needs to be an authorized reseller. Authorized Resellers are subject to the SBA Non-Manufacturing Rule and may not be given credit under their issued Socio-Economic Category and will be evaluated only as similarly situated vendors/manufacturers.

The applicable NAICS Code is 336110 - Automobile and Light Duty Motor Vehicle Manufacturing, with a Small Business size standard of 1,500 Employees.

Statement of Work:

Buffalo VAMC Police UTV with Track Package

1. Introduction and Overview

The Western New York VA Medical submitted a request for a Five-Seater Utility Task Vehicle (UTV) with all Weather Cab and Police & Security Patrol Package. This vehicle will enhance the Police ability to respond quickly in the event of inclement weather.

2. Background

The facility will use the equipment to enhance their security posture, the current system in place currently depends on human interaction which may leave room for error. Market research was conducted via internet searches and also a pilot of other company products. Police service is requesting a UTV for use in the support of the inclement weather events as this past winter shut down roads to all vehicles.

3. Scope of Work

Contractor must provide a UTV that offers five-person seating. The vehicle must have heat and air conditioning capabilities. The UTV must have emergency lighting kit, premium light bar, siren, PA system, all trail tires and custom graphics.

Contractor must provide a vehicle equipped with a track system allowing the VA Police the ability to respond when roads are not passable with wheeled vehicles.

4. Objectives

The Contractor will provide a crew cab 5 passenger UTV with the following salient characteristics:

Basis of Design: Polaris XPEDITION ADV 5 Northstar Matte Super Graphite / Emergency Edition*

• Police & Security Patrol Package

• All Weather Cab

• Deluxe Emergency Light Kit

• Premium Emergency Light Bar

• Siren & Public Address System (100W)

• Custom Police/Sheriff Graphics Kit

• Black/White Law Enforcement Body Panels

• All Trail Tires (on/off road)

• Full Power Window Doors

• Driver Forward Information Center w/ 4” Color display

• 4-Wheel Hydraulic Disc with Dual-Bore Front and Rear Calipers

• LED Headlights

• Mud Guards

• USB Charge Port

• Electric Power Steering

• On-Demand True AWD/2WD/VersaTrac Turf Mode

• 4500 LB Winch w/ Rope, Rubber stopper & Aluminum Fairlead, AutoStop & Plow Mode, Front Bull Bumper, ProFit Sport Roof, Convex Rear View Mirror, JBL Trail Pro 4100 Audio, Rear View Camera, Enclosed ADV Back for Sealed Storage

• 114 HP

• 16.3' Turning Radius

• 1160 Lb. Payload Capacity

• 2000 Lb. Towing Capacity

• 14" Ground Clearance

• All-Terrain Tires

• Track system

• Gasoline Engine

• Factory Installed Heat and Air conditioning

5. Delivery

Contractor must provide equipment within 120 days of award. Delivery will be made to VA Western New York Healthcare System 3495 Bailey Avenue Buffalo, NY 14215 Submission Instructions:

All interested parties should respond, in writing via email to Myra.Green2@va.gov referencing “36C24225Q0432 Buffalo VAMC Police UTV with Track Package" in the subject field. No telephone inquiries will be accepted. In response, please include the following:

1. Business name, address, point of contact, and UEI number.

2. Information describing your interest.

3. Indicate FSS/GSA contract number or Open Market, as applicable.

4. Tax ID number.

5. Company Socio-Economic SIZE (example…large, small, SDVOSB, VOSB, WOSB etc.)

6. Capability statement showing authorization to supply the requested items.

7. Evidence of Past Performance or experience in providing the specified product.

8. Confirmation of ability to meet delivery timelines and warranty service.

If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in SBA Veteran Small Business Certification (VetCert) (see internet site:

https://veterans.certify.sba.gov/).

Interested firms are reminded that in accordance with FAR 4.1201(a) Prospective contractors shall complete electronic annual representations and certifications at the System for Award Management (SAM) as a part of required registration in conjunction with FAR 4.1102(a) that states, Prospective contractors shall be registered in the (SAM) database prior to award of a contract or agreement. Therefore, due to time constraints, vendors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award.

This notice does not commit the Government to award a contract, nor does it restrict the Government to a particular acquisition approach. Feedback and capability information received may be used to refine the acquisition strategy.

Your response is required by 1600 EST on March 19, 2025.

mailto:Myra.Green2@va.gov http://www.sam.gov/