36C24225Q0388.docx
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- Solicitation number
- 36C24225Q0388
About this file
This is a presolicitation notice from the VA New York Harbor Healthcare System seeking maintenance and repair services for Hill-Rom hospital beds through a sole-source procurement intended for Baxter Healthcare Corporation. The requirement covers servicing of 18 Hill-Rom Care Assist beds (partial service/PM only), 25 Progressa beds, and 40 Centrella beds (both with full service) located at facilities in Brooklyn and St. Albans, NY. The period of performance includes a base period from 5/13/2025-5/12/2026 and four one-year options extending through 5/12/2030.
The contractor must provide OEM-certified technicians, access to manufacturer parts/schematics, and all necessary labor, tools, equipment, and transportation for repairs and preventive maintenance. The NAICS code is 811210 (Electronic and Precision Equipment Repair). Interested parties must submit capability statements demonstrating OEM certifications by March 5, 2025 at 12:00 PM EST to Contract Specialist Leia Labruna. While this is intended as a sole-source to Baxter Healthcare (UEI: RSKLEFCZ6127), other qualified vendors may submit documentation of their capabilities to perform OEM-authorized Hill-Rom equipment servicing.
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Text version
Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| Hill-Rom Beds Maintenance and Repair Services |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 14227 |
| SOLICITATION NUMBER* |
| 36C24225Q0388 |
| RESPONSE DATE/TIME/ZONE |
| 03-05-2025 12:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| PLACE OF PERFORMANCE |
| Department of Veterans Affairs |
VA NY Harbor Healthcare System
800 Poly Pl
Brooklyn NY
| POSTAL CODE |
| 11209 |
| COUNTRY |
| USA |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227
POINT OF CONTACT*
Contracting Officer Leia LaBruna Leia.Labruna@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The Veterans Health Administration, Network Contracting Office 02 intends to solicit from a single source IAW 13.106(b) to obtain a full-service agreement on existing Hill-Rom Care Assist, Progressa, and Centrella beds.
Period of performance:
Base: 5/13/2025-5/12/2026 Option 1: 5/13/2026-5/12/2027 Option 2: 5/13/2027-5/12/2028 Option 3: 5/13/2028-5/12/2029 Option 4: 5/13/2029-5/12/2030 Basic description of the requirement: The VA New York Harbor Health Care System is currently seeking for a service contract for the maintenance and repair of 18 Hill-Rom Care Assist beds, 25 Hill-Rom Progressa Beds, and 40 Hill-Rom Centrella beds, located in VAMC Brooklyn and St Albans CLC. The contract will have a length of a base period and 4 option years. This Full-Service contract is to include all necessary labor, full service, maintenance, tools, equipment, transportation, and parts (excluding non-Hill-Rom parts) required to perform repair and Preventive Maintenance (PM) on the Progressa and Centrella beds. The Care Assist beds will receive Partial-Service with only Preventative Maintenance available due to the age of the beds and parts availability. Vendors must have their own schematics available on site at time of service.
All equipment shall be maintained in proper operating condition as specified by the manufacturer and by Original Equipment Manufacturer (OEM) trained certified technicians. Vendor must have manufacturer certification to service and maintain the devices and have access to OEM parts, manuals, and schematics to perform the service. The OEM does not authorize any other party to service their equipment. All interested parties shall submit clear and convincing documentation demonstrating their capabilities and certifications of providing Hill-Rom OEM servicing.
Place of Performance:
VA NY Harbor Healthcare System – Brooklyn and St. Albans Campuses
Brooklyn Campus:
800 Poly Pl, Brooklyn NY 11209
St. Ablans Campus:
179-00 Linden Blvd, Jamaica, NY 11425
The NAICS code for this requirement is 811210 - Electronic and Precision Equipment Repair and Maintenance Intended Source:
Baxter Healthcare Corporation One Baxter Parkway Deerfield, IL 60015
UEI: RSKLEFCZ6127
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by March 5, 2025 at 12:00PM Eastern Standard Time (EST).
The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.
Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE – HILL ROM BED SERVICE in the subject line. All documents submitted, will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist Leia Labruna at Leia.Labruna@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
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