36C24225Q0117.docx

SUBJECT*

LAPAROSCOPIC ULTRA SOUND - TECH - SUPPLIES - EAST ORANGE NJ

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Kiandra Venson Kiandra.Venson@va.gov

(347) 634-9454

PLACE OF PERFORMANCE

East Orange VA Medical Center

Urology Department

385 Tremont Ave

East Orange NJ

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued in accordance with Federal Acquisition Regulation (FAR) 10 Market Research, in order to conduct market research. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation or a guarantee to issue a solicitation in the future. This Sources Sought Notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this Sources Sought Notice does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future modification.

The North American Industry Classification System (NAICS) Code is 621999 –All Other Miscellaneous Ambulatory Health Care Services, Small Business Size Standard $18 Million.

Purpose and Objectives:

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 2, and the East Orange VA Medical Center anticipate a 2-year contract for Ultrasound Renal Services to include the unit, technician and probes.

The Contractor shall make the units and certified technician available to the East Orange VAMC in accordance with a schedule mutually agreed upon by both the VA Medical Center and Contractor. Contractor shall conduct performance within the manufacturer’s specifications. Contractor shall provide all equipment, probes and certified technician. All equipment shall be compatible with the Da Vinci Surgical Robot.

Duties and Response times include, but are not limited to:

a. Contractor will rent per procedure Ultrasound Services.

b. Contractor will be liable for damages should patient injury result due to ultrasound malfunction.

c. The Contractor shall make available all the following ultrasound, labor and certified technician available to the East Orange VAMC in accordance with a schedule mutually agreed upon by both the VA Medical Center and Contractor.

i. Da Vinci Surgical Robot Compatible Ultrasound

ii. Robotic Pro Art Probe

iii. Hockey Stick Probe

d. Contractor shall conduct performance tests of the units to ensure that the units are in the highest-level working condition in accordance with the manufacturer’s specifications.

e. Contractor shall maintain all ultrasound equipment in safe and operating condition at all times. The contractor is responsible to ensure that all corrective, preventative and all components of the system will operate at optimum performance to provide the best possible treatment to the patients and minimize downtime.

f. Up to date preventative maintenance and corrective maintenance records for the equipment must be made available to the East Orange VAMC Biomedical Engineering Department by the Contractor upon request.

g. Contractor shall bill in accordance with the services in the SOW and coordinating pricing in the Schedule of Supplies and Services.

h. Contractor shall only bill for actual items used in each case.

i. Contractor shall provide all labor, materials, supervision, equipment, and services as required in this SOW.

j. The Contractor shall be responsible for completing all reporting requirements established by the contract.

k. Contractor shall be responsible for assuring the accuracy and completeness of all ultrasound use records and other documents as well as the timely submission of each. Ultrasound Use Records shall be completed by the Contractor for each case which utilizes an ultrasound.

l. Contractor shall comply with the contract requirements regarding the appropriate instructions, timetables, and technical assistance as required.

m. Contractor shall ensure that all technicians while on VA property wear a company identification badge.

n. Contractor shall ensure all Contract Technicians familiar and are required to follow all VA policies and procedures.

o. Contractor shall provide all equipment, probes and certified technicians.

Place of Performance:

Department of Veterans Affairs

· East Orange VA Medical Center, 385 Tremont Ave, East Orange, NJ 07018 Response:

Please submit your response in accordance with the following instructions:

1. Responses shall be no more than 10 pages in length

a. Emails are limited to 10mb each.

2. Cover page with responses to the “Specific Response Items” listed in the section below.

3. Detail your firm’s ability, capability, and responsibility to deliver the above referenced services for the period of time identified.

4. Detail each unit, probes or other item costs that would be required to operate the unit per procedure.

5. Include a statement of Contractor’s experience providing Ultrasound Services to the Department of Veterans Affairs or other entity, to include:

a. VA Location/Name of Company

b. Contract Length

c. Estimated contract Value

d. Number of Hours/Weeks

6. Submit your response via email, with the following title: Sources Sought Response - Number - Ultrasound Service Rental

a. Kiandra Venson at Kiandra.Venson@va.gov

7. Submit your response by 5:00 PM Eastern Time on November 19, 2024

8. Mark your responses as “Proprietary Information” if the information is considered business sensitive.

9. No marketing materials are allowed as part of this Sources Sought Notice. The Government will not review any other information or attachments included in your submission that exceed the 10-page limitation.

Specific Response Items:

1. Company Name

2. Company Address

3. Company Duns Number

4. NAICS Code(s) applicable to the rental, technician, and requested probes for Da Vinci Surgical Robot Compatible Ultrasound.

5. Point of Contact Name and Title

6. Point of Contact Phone

7. Point of Contact Email

8. Company Website

9. How long your company has been in business?

10. Company FSS/GSA Contract Number and NAICS Code, if applicable

11. Will your company be a joint venture with another company?

12. Business Size/Type: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business.

a. All prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete annual Representations and Certifications in SAM prior to any offer. SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is no cost to use SAM.

b. FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in the SBA’s VetCert database, which is available at: Veteran Small Business Certification (sba.gov) Please include a copy of your VetCert certification with your response.

Determination by the Government not to compete this proposed contract action based on responses to this notice is solely within the discretion of the Government.