36C24225B0040_1.docx

36C24225B0040

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24225B0040 X 07-29-2025 528-25-115 00242 Dept. of Veterans Affairs Network Contracting Office 2 Buffalo VA Medical Center 3495 Bailey Avenue Buffalo

NY

14215 Devan.Bertch@va.gov

BERTCH, DEVAN

716-698-6459 The Contractor shall furnish all materials, supplies, equipment, personnel and supervision for Project 528-25-115 Exterior Improvements in accordance with the SOW at the Buffalo VAMC. Contractor to acknowledge all Amendments.

Completion Time: 365 Calendar Days from the Notice to Proceed

This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set aside procurement.

In order to be eligible for award, Contractor must be registered in SAM (www.sam.gov) with a Unique Entity Identifier and are verified/visible/certified as SDVOSB in www.vetbiz.va.gov and/or in the Dynamic Small Business Search (DSBS) (SBA - Dynamic Small Business Search) at the time of this procurement. Offerors must submit their annual Vets4212 Report. The North American Industry Classification System Code (NAICS) is 238990- Business Size is $19 Million.

Magnitude of Construction: Between $500,000 and $1,000,000.

Contractor will be responsible to coordinate and schedule work and shall be expected to plan work typically during duty hours of 8 AM to 4:30 PM eastern time except as noted in the general conditions and as approved by the CO. Work shall comply with VA Specifications and regulations, all applicable Federal, State and Local codes, including specific regulations related to working at the Buffalo VAMC.

Pre bid site visits are scheduled for Thursday, July 31 ,2025 @ 10:00am and Wednesday, August 13, 2025 @ 11:00am.

Prospective bidders shall meet at first floor main lobby outside the elevators near the Starbucks at the Buffalo VAMC NOTE: NO OTHER SITE VISITS WILL BE ALLOWED. INTERESTED BIDDERS ARE STRONGLY ENCOURAGED TO ATTEND.

To preserve the integrity of the procurement process, all questions and request for information must be submitted in writing to Devan Bertch at Devan.Bertch@va.gov. Questions must be received no later than August 18, 2025 @ 4:00p

The bid opening will be held online via Microsoft Teams on September 4, 2025 @ 1:00p EST. Details are on pg. 29.

All bids must be emailed to Devan.Bertch@va.gov and timestamped by September 4, 2025 at 12:30p.

The bids shall include copies of the original bid bond.

Limitations on Subcontracting Certificate is a separate requirement 52.225-2 Buy American Act Certificate is a separate requirement. The signed certificates must be received with the bid to be responsive.

FAR Part 36.209 Construction contracts with architect-engineer firms. No contract for the construction of a project shall be awarded __(N/A)____ or its subsidiaries or affiliates.

x x 52.211-10 X 12:30

EDT

09-04-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See Page 6 and 7 for bid sheet.

Be sure to include all bid items.

00242 Dept of Veterans Affairs Network Contracting Office 2 Buffalo VA Medical Center 3495 Bailey Avenue Buffalo

NY

14215 Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

Devan Bertch

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Bidding materials consisting of Invitation for Bids, drawings, specifications and contract forms will be available on http://www.SAM.gov in electronic format only. All interested parties (subs & primes) should register at http://www.SAM.gov as an “Interested Vendor” so that others will know of your interest in participating in this procurement. A Bidder’s mailing list WILL NOT BE prepared by the Contract Specialist. SOLICITATION AMENDMENTS: Amendments to the solicitation will be posted at http://www.SAM.gov. Paper copies of the amendments will NOT be individually mailed. By registering to “Receive Notification”, you will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendments will be provided. Offerors are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers.

(b) If bid exceeds $150,000 a bid bond must be submitted. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) If the contract will exceed $150,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

(d) If the bid/offer is between $30,000 - $150,000 The bidder/offeror to whom award is made will be required to furnish a Payment Bond, Standard Form 25A or alternative payment protection which conforms to the requirements set forth in FAR Clause 52.228-13, Alternative Payment Protections, as noted in the General Conditions of this Specification. Copies of the Standard Form of Payment Bond may be obtained upon application to the Issuing Office.

Reference Federal Acquisition (FAR) 28.106-1 for a list of Bond and Bond Related Forms. Copies of the Standard Forms referenced above may be obtained in the Standard Form section at https://www.gsa.gov/reference/forms#.

DESCRIPTION OF WORK: Work performed under this scope will be for and conducted within VA Western New York Healthcare System (VAWNYHS) at the Buffalo VA Medical Center (VAMC) located at 3495 Bailey Avenue Buffalo, NY 14215. Normal working hours are Monday – Friday 8:00am – 4:30pm. The Buffalo VAMC campus needs exterior campus improvements. This project aims to address items that need repair or replacement. Refer to the scope section for additional information.

Cost Range: $500,000 and $1,000,000

1.1 BID PRICING SHEET

IFB No.: 36C24225B0040 Project No.: 528-25-115

Bids providing less that 120 Calendar Days of Government Acceptance after the date bids are due will not be considered and will be rejected.

The bidder agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this bid is accepted by the Government in writing within 120 calendar days after the date bidders are due.

BASE BID

A. ITEM I, GENERAL CONSTRUCTION: BASE BID: Work includes all items that are in need of repair or replacement. Refer to the scope of work for additional information.

The Contract period of performance for Base Bid construction shall be 365 calendar days from Notice to Proceed (NTP).

The following bids are to be submitted in lieu of completing block 17 on the attached SF 1442:

BID ITEM 1 (Base Bid): ___________________________________________

BID ITEM 2 (Alternate NO. 1): ___________________________________________ B. ALTERNATE NO.1: BASE BID except delete “SOW Section 2 - Item B2 and Section 3 - #6 ” and all corresponding work related.

BID ITEM 3 (Alternate NO. 2): ___________________________________________ C. ALTERNATE NO.2: ALTERNATE 1 except delete “SOW Section 4 – 1D (all items)” and all corresponding work related.

BID ITEM 4 (Alternate NO. 3): ___________________________________________ D. ALTERNATE NO.3: ALTERNATE 2 except delete “SOW Section 2- B2 and C1” and all corresponding work related.

BID ITEM 5 (Alternate NO. 4): ___________________________________________ E. ALTERNATE NO.4: ALTERNATE 3 except delete “SOW Section 3 - Item #4” and all corresponding work related

BID ITEM 6 (Alternate NO. 5): ___________________________________________ F. ALTERNATE NO.5: ALTERNATE 4 except delete “SOW Section 3- Item #3, Item #8, and Item #9” and all corresponding work related *Bid deduct item descriptions have been attached to the SOW for reference*

STATEMENT OF BID ITEMS

A SINGLE AWARD MAY BE MADE ON BID ITEM 1 (BASE BID), BUT IN THE EVENT THE OFFER EXCEEDS THE FUNDS AVAILABLE A SINGLE AWARD MAY BE MADE ON BID ITEM 2, BID ITEM 3, BID ITEM 4, BID ITEM 5, AND BID ITEM 6 BASED ON AVAILABILITY OF FUNDING. OFFERORS SHOULD QUOTE A PRICE ON EACH ITEM LISTED AND WILL NEED TO SUBMIT A TOTAL PRICE FOR EACH BID ITEM. THE PRICE FOR EACH BID ITEM SHOULD NOT REQUIRE ANY MATHEMATICAL CALCULATIONS TO BE PERFORMED BY VA TO DETERMINE THE BIDDER’S PRICE.

Offers shall provide a complete package to include the completed bid sheet along with the following to be determined responsive, responsible, and considered for award:

1. Bid Bond and associated documents on correct forms;

1. Acknowledgement of all amendments;

1. Completed 52.225-2 Buy America Certificate

1. Completed 852.219-75 VA Notice of Limitations in Subcontractors Compliance Certificate

1. Verified/visible/certified on the Small Business Administration Certification Dynamic Small Business Search (DSBS) SBA - Dynamic Small Business Search

1. Proof of compliance with VETS 4212 Federal Contractor Reporting.

1. Safety or Environmental Violation and Experience Modification Rate (EMR) (See further information next page)

Safety or Environmental Violations and Experience Modification Rate:

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information will be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead may obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR will obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

RESPONSIBILITY REQUIREMENTS

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information may result in a determination of “non-responsibility” for the bidder/offeror.

NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

1.2 STATEMENT OF WORK (SOW)

*BELOW IS THE NARRATIVE VERSION OF THE SOW. THE COMPLETE VERSION OF THE SOW WITH PHOTOS IS ATTACHED TO THIS SOLICITATION IN PDF FORMAT. * Project: Buffalo VA Exterior Improvements Project Number: 528-25-115 Location Work performed under this scope will be for and conducted within VA Western New York Healthcare System (VAWNYHS) at the Buffalo VA Medical Center (VAMC) located at 3495 Bailey Avenue Buffalo, NY 14215.

Background The Buffalo VAMC campus is in need of exterior campus improvements. This project aims to address items that are in need of repair or replacement. Refer to the scope section below for additional information.

GENERAL REQUIREMENTS

· All electrical work shall be performed in accordance with the latest editions of the National Electrical Code (NEC), National Fire Protection Association (NFPA) standards, VA Design Guides, and applicable local and federal regulations. The Contractor shall follow any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes.

· The Contractor shall provide all labor, materials, equipment, tools, supervision, and incidentals required to complete the work in a safe, code-compliant, and professional manner.

· Work shall be coordinated with the VA to ensure minimal disruption to ongoing medical operations. Temporary protection, dust control, and infection control measures shall be implemented where necessary. Although there is no formal phasing for this project, work shall be focused on the same general areas to minimize disruptions to the facility. The contractor may submit their own phasing plan to the VA for review and approval.

· All electrical systems shall be de-energized before demolition and re-energized only after VA acceptance testing and verification of full system functionality.

· The Contractor is responsible for verification of all site conditions prior to installation.

· The Contractor is responsible for obtaining/providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) and access equipment (lifts, scaffolding, etc...) necessary to perform services identified in this SOW.

· All Contractor personnel working onsite at the Medical Center will be required to provide proof of OSHA 10-hour training. All site supervisors and Competent Personnel will be required to provide proof of OSHA 30-hour training.

· The Contractor shall provide personnel, material, services, and facilities to perform, accomplish, and deliver the required services detailed in this scope of work.

· The contractor shall provide submittals and shop drawings for review prior to starting work.

· In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

· Although the VA makes every effort to keep SOW current to existing conditions, changes and updates are sometimes not recorded. It is therefore the Contractor’s responsibility to perform field investigation and verify of the accuracy of the drawings with the actual conditions. The contractor shall check existing conditions at the project site prior to bidding.

· Any wall or ceiling mounted signage, alarms, decoration, or other ancillary feature that require temporary removal or relocation to complete the work shall be the contractor’s responsibility to remove and reinstall. If any signage, alarms, or other feature is damaged during construction, the contractor shall replace with an equivalent device as approved by the COR at no additional cost to the VA.

· All work shall be documented by the contractor with before-and-after photos.

· Electrical testing, including insulation resistance, ground continuity, and load testing, shall be conducted and results submitted for VA review.

· VA safety protocols and infection control risk assessments (ICRA) must be adhered to at all times.

· The Contractor shall be responsible for coordinating all shutdowns and service interruptions with VA Engineering Services at least 10 business days in advance. Regular business hours shall be defined as 6:00AM-6:00PM Monday through Friday.

· Although the VA Western New York Health System campuses are public facilities, access to facility maintenance areas, electrical areas, mechanical areas, roof access, and certain other portions of the medical facility are restricted from the general public. Accessing these areas may require advance notice, pre-approval, and scheduling to gain entry.

· All visits and access requests to the VAWNYHS under this scope of work shall be coordinated through the COR.

· It is VHA policy to respect the privacy of all persons (e.g., Veterans, patients, residents, members of the VHA workforce, and visitors) consistent with the needs of operating a national health care system. Privacy protections on VHA premises vary according to the needs and purposes of different types of areas, the persons included, and the purpose of the production and use of photographs, digital images, and video or audio recordings (excerpt from VHA Directive 1078). Photography of as built and site conditions are permissible actions under this SOW when photography activities are coordinated with the COR. The Contractor shall ensure that any photographs taken do NOT include any VHA patients, members of the VHA workforce, or visitors to the VAMC facility.

· All members of the on-site workforce will be required to obtain VA badges. Contractor to coordinate with the project COR to schedule workers to receive badges. A list of workers requiring badges shall be provided to the project COR prior to scheduling.

· The Contractor shall provide weekly status reports throughout the duration of the contract. The reports shall include at a minimum the information listed below. The status report will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC) or Portable Document Format (*.PDF) that can be emailed to COR, however, note that the VA email cannot accept file sizes larger than 5mb. Files over that size may be provided through an internet-based file sharing software such as SharePoint. The reporting period shall begin once the Notice to Proceed has been issued to the contractor. Information required in weekly status reports:

1) Weekly Status Report shall include the following at a minimum:

a. Itemized list of progress completed

b. Itemized list of tasks behind schedule

c. Updated project schedule

d. Any Requests for future work, i.e. access, Shutdowns, Utility coordination, VA Engineering team assistance, etc.

e. Project and safety issues, or other concerns

· The Contractor shall conduct a kick-off meeting at the VAMC. During the kick-off meeting the Contractor shall address their plan to meet the design intent, review the schedule, and review their plan to address any risks associated with the effort. In preparation for this meeting Contractor shall submit:

1) An updated work plan that adds additional details based upon approved submittal information.

2) Any additional clarifying details about the work to be performed that have been updated bases upon the approved submittals.

· Any action items resulting from this meeting shall be addressed prior to ordering any materials or beginning the actual construction work.

· In conjunction with the Kick-off Meeting, the Contractor shall survey the existing area to assess current site conditions and gather information necessary to carry out required tasks.

· Contractor shall provide submittals for the work covered in the scope below to the VA for review and approval prior to the start of work on site. At such time the Contractor shall attend a Preconstruction Conference. Topics to be covered at this meeting shall include:

a. Introductions

b. Names of representatives attending [list the names of all participants along with the departments they are leading].

c. Discussion of the construction contract.

d. Schedule for the completion of the contract.

e. Review of the construction plans.

f. Working area limits.

g. Storage and staging areas.

h. Construction safety and ICRA.

i. Final comments and notes.

· The Contractor shall be responsible for reviewing works they complete as well as work done by any subcontractors that the Contractor has hired to assist with the completion of this SOW.

· Periodic formal and informal construction inspections shall be performed by VA staff throughout the construction process to assess the quality and compliance of the project in comparison to the Contract Documents. Typical inspection examples include review of safety, dust and infection control systems and configurations, review of completed work and work underway, and final inspections of finished products.

· Timing of inspection points shall be discussed with the VA COR during the development of project construction schedule submittal.

· Any findings identified during an inspection shall be photographed, documented in writing, and delivered to the contractor.

· The Contractor shall respond in writing and provide evidential proof of compliance/rectification/resolution to each finding identified.

· Some findings may require resolution prior to moving to the next construction process.

· Final inspection shall be conducted jointly before final acceptance of the constructed product. The groups that shall participate in the verification process include:

1) Prime Contractor

2) Subcontractor (as applicable)

3) VA Engineering

· These inspections will be based upon manufacturer data and accepted industry standards, and will be checked against VA regulatory requirements as applicable.

· Any work that does not pass inspection, the Contractor shall troubleshoot the issue and determine if the root cause of the problem. If the root cause is the result of the construction work, the Contractor shall repair and/or replace the faulty construction work and any subsequent damage at no additional cost to the Government. If the root cause is the result of faulty equipment or materials (manufacturer defect), the Contractor shall coordinate with the manufacturer / supplier to repair and / or replace the faulty equipment or materials and any subsequent damage at no additional cost to the Government.

SCOPE

The scope of construction work is fully described in the scope narrative below and the associated specifications and attachments.

Section (1) - Site Landscaping and Concrete Cleaning

1. General Work Overview

The contractor shall provide all labor, materials, supervision, and equipment to complete a one-time landscaping and hardscape service at the Buffalo VA Medical Center in accordance with the scope of work listed in this section, and in accordance with local environmental regulations. The work includes tree and shrub maintenance, restoration of landscaped areas, and concrete cleaning and sealing in Veterans Park, as detailed below.

2. SITE LANDSCAPING

2.1 General Requirements

All landscaping work shall be coordinated with the VA COR (Contracting Officer’s Representative) to avoid disruption to patient care or facility operations.

2.2 Detailed Tasks

1. Tree and Shrub Maintenance – refer to attachment 26 for areas requiring the following work:

• Prune and trim all trees and shrubs to maintain healthy growth and ensure no contact with buildings or utilities.

• Trimming shall meet ANSI A300 pruning standards and ensure clear sightlines and pedestrian safety.

• All pruning debris shall be collected and removed from the site daily.

2. Weeding and Bed Preparation (refer to attachment 26 for locations)

• Weed all planting beds, including parking lot islands, perimeter beds, and planter areas.

• Ensure that weeding does not disturb existing plant root systems or underground utilities.

3. Decorative Stone Installation (refer to attachment 26 for locations)

• Install decorative stone to all planting beds and around trees that currently lack coverage.

• Stone must match the existing on-site material in type, size, and color, and be installed with appropriate weed barriers where required.

4. Planting Enhancement (refer to attachment 26 for locations)

• Replace all dead shrubs and perennials in existing beds and planters with same plant species.

• Add new perennial plantings in all planting beds to enhance site aesthetics. Contractor shall assume this effort requires 100 small pot plants. Plant species shall be appropriate for planting area and climate.

• All plants must be hardy USDA Zone 6 perennials, low-maintenance, and non-invasive.

5. Contractor Equipment and Safety

• The contractor shall supply all necessary equipment, including pole trimmers, ladders, hand tools, and power hedge trimmers.

• The contractor is responsible for securing work areas and protecting VA property and pedestrians during operations.

• All green waste shall be removed from VA premises and disposed of in accordance with local regulations.

3. CONCRETE CLEANING & SEALING – Veterans Park

3.1 General Requirements

The contractor shall clean and seal concrete surfaces in Veterans Park, including walkways, stairs, and vertical concrete features, not including the building. All materials and methods shall conform to environmentally compliant cleaning practices.

3.2 Detailed Tasks

1. Concrete Cleaning

• Clean all exposed concrete with hot water pressure washing using biodegradable, non-toxic cleaning agents to remove mold, mildew, staining, and accumulated grime.

• Avoid damage to surface finishes or expansion joints.

• Use containment methods to prevent runoff into storm drains.

2. Concrete Sealing

• Apply a high-quality, silane/siloxane or equivalent breathable concrete sealer approved for pedestrian use. Contractor to submit sealant product to the VA for review and approval.

• Include all required surface prep, curing time, and post-application inspection.

• Address any areas where the sealer fails to adhere, or bubbles appear.

3. Phasing and Access

• Access to work areas will be provided to the contractor during normal business hours. The VA will coordinate closing areas off to patients, visitors and staff as needed. Contractor to coordinate work areas needed with the VA a minimum of 10 business days prior to work occurring. Coordinate all work schedules with the VA COR, including signage and barriers during sealing activities.

4. Tools and Materials

• Contractor must provide all tools, pressure washers, sprayers, and cleaning agents. Contractor to submit equipment specifications and proposed cleaning agents to the VA for review and approval.

5. Environmental Protection

• All chemicals must be environmentally safe. If hazardous substances are used, the contractor must employ containment systems to prevent discharge.

• Adherence to EPA Stormwater Best Management Practices (BMPs) is mandatory.

4. DELIVERABLES

• Pre-Construction Plan (Work schedule, staging areas)

• Materials Submittals (Stone, mulch, sealant specs, equipment)

• Photographic Documentation (Before, during, and after)

Section (2) – Electrical Improvements

A. INSIDE VETERANS PARK

A1 – Stair Lights (QTY:8) Remove existing stair lighting fixtures and associated electrical components. Modify existing branch circuitry, extend conduit and wiring as necessary to accommodate new fixtures. Install stair lights per VA-approved submittals and lighting schedule specifications below. Ensure complete commissioning and operational verification. Lighting shall be controlled by a time clock and photocell, install new time clock and photocell to ensure complete commissioning and operational verification. See attachment #16 and #23 for additional details.

A2 – Canopy Entrance Lights (QTY:5) Demolish and dispose of existing canopy entrance fixtures and components. Reconfigure and extend existing conduit and conductors as required. Install new canopy-rated LED luminaires per VA-approved submittals and lighting schedule specifications below. Surface preparation and ceiling refinishing (patching and repainting) shall extend to adjacent architectural boundaries, with exact limits established during the pre-bid walk-through. See attachment for rendering and basis of design. See attachment #20 and #23 for additional details.

A3 – Wall Pack Lights (QTY:6) Decommission and remove existing wall-mounted luminaires. Upgrade conduit and circuitry as needed and install new LED wall packs per VA-approved submittals and lighting schedule specifications below. Lighting shall be control by a time clock and photocell, install new time clock and photocell to ensure complete commissioning and operational verification. See attachment #21 for additional details.

A4 – REM Lights (QTY:3) Remove and replace all Remote Emergency Module (REM) lights. Modify existing electrical feeds, ensuring reliable emergency circuit continuity per VA-approved submittals and lighting schedule specifications below. See attachment #15 for additional details.

A5 – Garden Spotlights (QTY:8) Remove current garden lighting fixtures. Modify landscape-grade conduit and wiring infrastructure to support new spotlights per VA-approved submittals and lighting schedule specifications below. Install per manufacturer cut sheets and photometric requirements. Lighting shall be control by a time clock and photocell, install new time clock and photocell to ensure complete commissioning and operational verification. See attachment #10 and #23 and section 1 (Landscaping Improvements) for additional details.

A6 – Antenna (QTY:1) Remove wall-mounted antenna and all fasteners. Patch, seal, and finish all penetrations in accordance with VA building envelope standards. Refer to Section 3, Item #2 for required patch material.

B. OUTSIDE VETERANS PARK

B1 – Direction Signage (QTY:2) Disassemble the current illuminated signage. Replace all internal LED lighting modules. Remove and reinstall or replace lettering to match font and finish. Pressure wash and chemically treat signage masonry and metal frame for clean reinstallation. Restore sign system to fully operational condition. Install new conduit and wiring to the nearest power source in that area (there is an existing junction box is located within 15’ of the sign). Signage shall be controlled by a photocell, install new photocell to ensure complete commissioning and operational verification.

B2 – Bollard Light (QTY:2) Demolish existing concrete footings and retain buried conduit. Modify and extend conduit and conductors. Form and pour new structural concrete bases and install new LED bollards to meet VA site lighting standards and per VA-approved submittals and lighting schedule specifications below. Lighting shall be control by photocell. Install new photocell to ensure complete commissioning and operational verification. See attachment #19 and #23 for additional details.

C. FLAGPOLE AREA

C1 – Flood Light (QTY:1) Remove existing flood light base. Install new lighting base and extend underground conduit and wiring to base of new lights. Install new flagpole lighting on VA-specified bases with complete structural and electrical installation per VA-approved submittals and lighting schedule specifications below. Lighting shall be control by a photocell. Install new photocell to ensure complete commissioning and operational verification. See attachment #11 and 13 and #18 and section 3 (Civil Improvements) for additional details.

C2 – Bollard Lights (QTY:8) Install new conduits and wiring for new LED bollards (direct imbedment – refer to product installation guidelines). Terminate to nearest utility source per VA construction standards and NEC for outdoor installations and per VA-approved submittals and lighting schedule specifications below. Lighting shall be control by a photocell. Install new photocell to ensure complete commissioning and operational verification. See attachment #12 and #19 and #23 and section 3 (Civil Improvements) and section 4 (Flagpole Improvements) for additional details.

C3 – Flagpole Lights (QTY:3) Remove existing flagpole lights and lighting bases and extend underground conduit and wiring. Install new flagpole lighting on new light bases with complete structural and electrical installation per VA-approved submittals and lighting schedule specifications below. Lighting shall be control by a photocell. Install new photocell to ensure complete commissioning and operational verification. See attachment #11 and #12 and #13 and #18 and section 3 (Civil Improvements) and section 4 (Flagpole Improvements for additional details.

D. MAIN VA SIGNAGE

D1 – Facility Signage (QTY:1) Double sided Fully dismantle and dispose of existing LED 2-sided electrical sign. Contractor to coordinate directly with signage vendor for pricing and submission of proposed designs to the VA for review and approval. Ensure full integration with electrical infrastructure, including conduit rerouting and reconnection as required. See attachment #23 and #24 and section 3 (Civil Improvements) for additional details.

E. MAIN ENTRANCE AREA

E1 – Canopy Lights (QTY:6) Same as A2. Emphasis on maintaining canopy watertight integrity during installation and per VA-approved submittals and lighting schedule specifications below. Lighting shall be control by a time clock and photocell, install new time clock and photocell to ensure complete commissioning and operational verification. See attachment #14 for additional details.

E2 – Overhead Entrance Light (QTY:3) Remove overhead fixtures, rework conduit and feeds, and install weather-rated fixtures with illumination levels compliant with IESNA RP-8 standards and per VA-approved submittals and lighting schedule specifications below. Lighting shall be control by a time clock and photocell, install new time clock and photocell to ensure complete commissioning and operational verification. See attachment #22 for additional details.

E4 – Wall Pack Light (QTY:4) Same scope as A3. Emphasis on uniform light distribution and vandal-resistant housing and per VA-approved submittals and lighting schedule specifications below. Lighting shall be control by a time clock and photocell, install new time clock and photocell to ensure complete commissioning and operational verification. See attachment #21 for additional details.

E5 – Satellite Dish Removal (QTY:1) Remove satellite dish and patch roof as needed to make it weather tight. Contractor to submit roof patching methods and materials to the VA for review and approval.

E6 – Canopy Entrance Fixtures (QTY:8) Same scope as E1. See attachment #17 for additional details.

F. LIGHT POLE INSTALLATION

F1 – Parking Area Light Pole (QTY:1) Demolish concrete base and install new structural pole foundation per manufacturer’s installation manual and VA site lighting criteria. Modify underground conduit and wiring as required. Install VA-approved LED light poles per the lighting schedule specifications below with complete circuit testing and commissioning. Refer to section 3 for additional details and requirements. See attachment #23 and section 3 (Civil Improvements) for additional details.

Proposed Lighting Schedule:

Accessories- DSXF2UBV DBLXD U Mounting bracket- SBT-5S-DBLXD

Accessories- DSXF2UBV DBLXD U Mounting bracket- SBT-5S-DBLXD

Section (3) – Civil Improvements The project scope of work will generally include the following items:

1. Repair Building 20 concrete steps. Contractor shall remove all loose and hollow sounding concrete and any reinforcing steel that has deteriorated greater than 20% of its original cross section. Concrete shall be removed to allow for new reinforcing steel to be properly spliced in and allow 2-inches of concrete to be poured behind new or existing exposed reinforcement. Form as needed and pour patches to match existing using NYSDOT type HP 5000 psi concrete. Existing handrail shall be sandblasted and / or wire wheeled down to bare steel, then primed and painted with two finish coats. Finished concrete shall be patched and ground to create seamless transitions between patches and existing. All sides of the stairs shall receive a minimum of two coats of Sherwin Williams Loxon XP masonry coating, color as approved by the VA. Refer to Attachments #1 and #9.

2. E wing limestone façade panel repair - Patching of the damaged limestone shall be accomplished using Conproco Matrix (a color tintable cementitious limestone patch material), or approved equal product color matched to existing adjacent limestone. Contractor to properly prepare surfaces in accordance with patch material manufacturer requirements, including saw cutting, cleaning and priming. It is important that surface preparation, product application and curing strictly adhere to manufacturer requirements. This work must be performed outside of these hours: Monday through Friday 6:00 am to 6:00 pm. Refer to attachment #2 for additional information.

3. Prepare area and pour a new concrete pad for a bike shelter. Effort involves removing a portion of existing handrail and making remaining portion of handrail safe, removing select bushes, removing material to create a pad depth of 6-inches (coordinate all removals with the VA - pad to be flush with adjacent concrete sidewalk and sloped to drain at 1.5%), including 12” deep haunches as detailed in attachment #3, place 1” crushed limestone as a leveling course, form and place 6” x 6” welded wire fabric in the vertical center of the new slab, and epoxy coated rebar in haunches as detailed. Pour high early strength NYSDOT type HP 5000 psi concrete and saw cut control joints 24 hours after the pour. After the concrete pad has cured, assemble and anchor government furnished bike shelter to the new concrete pad. Refer to attachment #3 for location and attachment #9 for concrete notes and requirements. Contractor to propose and provide anchor methods and materials, which must be submitted to the VA for review and approval.

4. A-wing island improvements. Remove all concrete inside of the island curbing down to subbase, taking care not to damage the existing light pole, pole base or manhole. Remove precast block sign structure in its entirety. Sawcut pavement to allow for all damaged / broken sections of curbing to be removed and replaced (approximately 25 LF). Form, place rebar and pour new curbing. Place expansion material along the inside perimeter of existing and new curb leaving it low to allow sealant to be placed over top, place 6” x 6” welded wire fabric in the vertical center of the new slab and pour concrete to the top of curb using NYSDOT type HP 5000 psi concrete. Properly cure concrete. Seal over expansion material with Dowsil 888 silicone joint sealant. Replace binder and top sections of asphalt removed to accommodate curb replacement. Depths of lifts shall match existing. Asphalt mixes shall be: Binder Course NYSDOT 19MM F2; Top Course NYSDOT 9.5MM F2. Both Polymer Modified HMA, 80 Series Compaction in accordance with NYSDOT Specification Section 402-3.07.D. Seal all new pavement seams with approved hot applied crack sealing material. All island curb to be painted safety yellow using Sherwin Williams SETFAST Acrylic Waterborne Traffic Marking Paint or approved equal. Contractor responsible for providing traffic control, signage, barricades and fencing as needed to cordon off the work area and redirect vehicle and pedestrian traffic. Refer to attachments #4 and #9 for additional information.

5. Main Entrance sign base / enclosure improvements – this work shall occur after sign enclosure remodeling has been completed:

· Contractor must submit all proposed materials to the VA for review and approval prior to starting work. Submittals include mortar, cleaning methods and detergents, brick stain type and color and application method, brick stain, concrete sealants and coatings.

· V-shape rout all cracks in concrete to a depth and width of ½”. Clean and fill routed cracks with Dowsil 888 sealant or VA approved equal product. Total length of cracks is 10 linear feet or less.

· Clean the brick surface using a pressure washer or a stiff brush with soapy water. Remove dirt, mildew, and efflorescence to create a clean, absorbent surface for staining brick. Allow the brick to dry completely before moving on. If using a pressure washer, pressure shall be 1,000 PSI to 1,500 maximum.

· Cover all areas not receiving stain with drop cloths, plastic sheets, tape, etc to protect them from tuck pointing, stain splashes etc.

· Inspect the brick-and-mortar joints. Make mortar repairs where necessary. Prepare mortar mix by following the manufacturer’s directions. Replace any deteriorated mortar with the fresh mix. Be sure to work the mortar as far into the joint as possible and shape the repair to blend in with the rest of the joint. Give the mortar at least a few days to dry before staining.

· Properly apply a brick stain H&C COLORTOP Solvent-Based Solid Color Sealer 250 in HC 109 Charred Walnut color (or VA approved equal product and color) to achieve even coverage and a professional finish using brushes, rollers, or quality sprayers in accordance with manufacturers recommendations. Choose the option that best suits the type of stain being used and the size of the brick surface.

· Mix masonry stain and test the stain on a small, inconspicuous area of the brick to check for color accuracy and adhesion. VA must review and approve the test area before staining the rest of the surfaces.

· Apply the stain evenly, working in small sections to maintain a wet edge and avoid lap marks. Follow the manufacturer’s guidelines for application techniques and drying times.