36C24224R0104 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None Department of Veterans Affairs Samuel S. Stratton VA Medical Center 113 Holland Avenue (2-90NCA) Albany

NY

12208-3410 Department of Veterans Affairs Samuel S. Stratton VA Medical Center Network Contracting Activity 113 Holland Avenue (2-90NCA) Albany

NY

12208-3410 To all Offerors/Bidders

36C24224R0104

X

See CONTINUATION Page X The purpose of modification P00002 to the RFQ is to give the answers posed by potential vedors.

The answers to these questions are on pages 2 and 3.

The close date for proposals remains 10/25/2024 @4pm local time

Please email all proposals to Corey Swinton - Corey.Swinton@va.gov

Corey Swinton Corey.Swinton@va.gov

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

A.2 DELIVERY SCHEDULE

Questions.

*** For any questions that is asking about specific numbers, these numbers are purely estimates so if the numbers do not add up exactly with the SOW and the delivery schedule unless there is a huge gap it should not affect your quote

1. Is there an incumbent contract in place for the requirement? If so, who is the contractor and what is the contract number?

There is no incumbent for this request. We did just end a water delivery contract for 8ounce bottles of water delivered weekly directly to the warehouse. O & R supplies was the vendor. Currently being performed on Credit Card from Nestle

2. We are reaching out to clarify before we submit if the bi-weekly 15,210 five-gallon bottled water is accurate?

The original submission was based on 63 coolers located at East Orange which was later updated to 67, total should be 15,730 annually.

3. What does JB stand for?

JB stands for Job.

4. Second, referencing line 0003 after adding together both locations cooler amounts, I'm getting 480 coolers needed to be cleaned per year rather than the 468 listed on the SOW Once again, the original submission was based on 63 coolers was later updated to 67 bringing the annual total to 484 not 468.

5. Last, referencing line 0002 I'm not sure what is being asked to be supplied.

The vendor we are currently using at the East Orange campus charges for delivery to each location since this is not a one-time bulk drop off at the warehouse it would be considered inside delivery.

6. The solicitation mentions deliveries to multiple locations within both campuses. Could you provide additional information regarding the exact delivery points within each campus, including any specific challenges? (Site visit would be beneficial but I understand we have missed the deadline) A detailed location list was provided stating the building and room numbers where the coolers are/will be located. A walk through/site visit was also performed at both campuses for the vendors that were able to attend.

7. Are there any particular restrictions or clearance requirements for vendor personnel entering the high-risk areas such as Dialysis, Chemotherapy Units, or ICU? Will additional health protocols be required for these areas beyond masking?

There are no restrictions or clearance requirements outside of masking in the required areas. Masks can be provided if needed.

8. For deliveries that fall on holidays, is there a specific protocol or preferred method of communication to coordinate rescheduling? Would it be acceptable to pre-schedule a buffer delivery the week prior to minimize disruptions?

It would be preferred to reschedule in advance to a different day on the same week that the original delivery was scheduled to take place. I would like to avoid deliveries taking place on consecutive weeks due to overflow & storage concerns. A list of federally observed holidays can be provided if needed.

9. Lyon Site has 54 areas where 5 bottles will be delivered to each area and East Orange Site has 67 Bottles delivered to each area.

a. SOW section B.3 Price/Cost Schedule CLIN 0002 has a quantity of 3,042 INSIDE DELIVERY. Can I assume this is the number of times water bottles deliveries will be made to all areas over a year.

i. If this assumption is correct: 54 + 67 = 121 areas delivered to 26 times for a total of 3,146 deliveries which conflicts with 3,042 in CLIN 0002.

3,146 is accurate.

b. 54 coolers + 67 coolers total = 121 coolers that will be cleaned quarterly for a total of 484 coolers cleaned per year. This is different than the 468 listed in SOW section B.3 Price/Cost Schedule CLIN 0003 (see response to question 4)

10. Rentals is 60 a year at Lyons Site with 6 used as back up leaving 54 in service at a time

a. Is it correct to assume that 54 rentals will be for all the coolers at Lyons site. There are no coolers currently in operation at Lyon’s site.

b. SOW section B.3 Price/Cost Schedule CLIN 0004 has 12 coolers rented per month that would conflict with the assumption above.

$4.99 rental per cooler (60) = 299.40 x 12 months = $3,592.80 annually as per pricing quote.

11. Per each location what's the average delivery that they have received in the past/current?

East Orange currently receives 315 5-gallon bottles bi-weekly, Lyons was receiving 320 cases @ 48 per of 8oz water bottles weekly under a separate contract.

12. For the Lyons location that requires water cooler rentals, is this request for 60 coolers in addition to the 54 they currently have, or will it be replacing them?

Lyons does not currently have water coolers. The qty of 54 represents the locations that will require coolers.

13. The last question, I'll add is if there is preference with regards to the type of dispenser they would like. (i.e. Bottom load, top load, black or white?

Black, cold water only (if applicable) and cost are the preferences. If the costs are comparable bottom load would be preferred.