36C24224Q0950 RFQ - AMENDED.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Eye Exam Lanes for Syracuse VA Medical Center - Brand Name or Equal

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 12203

SOLICITATION NUMBER* 36C24224Q0950

RESPONSE DATE/TIME/ZONE 09-13-2024 16:00 EASTERN TIME, NEW YORK, USA

ARCHIVE 10 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339115

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 2 20 Madison Avenue Ext.

Albany NY 12208-3410

POINT OF CONTACT*

Contracting Officer Myra Florisa N. Green Myra.Green2@va.gov

PLACE OF PERFORMANCE

ADDRESS

Syracuse VA Medical Center 800 Irving Avenue Syracuse, NY

POSTAL CODE 13210

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://vaww.visn2.va.gov/albany/index.asp URL DESCRIPTION New York/New Jersey VA Health Care Network AGENCY CONTACT’S EMAIL ADDRESS Myra.Green2@va.gov EMAIL DESCRIPTION Contracting Officer Email

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Request for Quote (RFQ) and the solicitation number is 36C24224Q0950.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 effective May 22, 2024.

This solicitation is set-aside 100% for Service-Disabled Veteran-Owned Small Business (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 339115 - Ophthalmic Goods Manufacturing, with a small business size standard of 1,000 Employees.

The FSC/PSC is 6515 - Medical and Surgical Instruments, Equipment, and Supplies.

The Network Contracting Office 2 - RPO East intends to award a firm fixed priced contract, providing for all supplies, materials, equipment, labor, supervision, management, and installation, necessary to furnish the Eye clinic supplies requirement in accordance with the below Price Schedule. This is a solicitation for Brand Name or Equal, and the salient characteristics are identified below.

* The deadline for all questions is 4:00pm EST on 09/09/2024

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Myra.Green2@va.gov no later than 4:00pm EST on 09/13/2024.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation.

This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

All interested companies shall provide quotations for the following:

Delivery to the Syracuse VAMC, 2 complete eye exam lanes brand name or equivalent to include:

1. Eye Lane Exam Chair 2 ea

Full Power Tilt Examination Chair: Basis of Design: Reliance 6200-L Chair, #20 Pearl, CS0RL6200L20

• Dual controls for base and top tilt

• Single lock adjustable concave headrest

• Auto return button to return chair to upright starting position

• Hydraulic base

• 600-pound capacity

• Safety switch to disable controls and footswitches

• Armrests that lock in place and allow the patient to sit or leave from either side of the chair

• Electrical - 110 Volt , 60 Hz, 8.0 amperes

• CSA, C/US Certificate of Compliance

2. Instrument Stand 2 ea

Basis of Design: Reliance 7900-IC Floor Unit - with Wheelchair Modification, - #20 Pearl

• 3 Rechargeable wells for handheld instruments

• Wheelchair option to bring refractor and slit lamp arms to patients in any model wheelchair

• Overhead lamp with arm that adjusts without use of tools

• Switches to control a chart projector and control the intensity of the overhead lamp

• Adjustable slit lamp arm with use of a single hand and a 12” range of travel

• Upper Refractor Arm with 50 lb. capacity

3. Pneumatic Examination Exam Stool 2 ea

Basis of Design: Reliance 5346 Pneumatic Stool, #301 Black

• Pneumatic assist seat adjustment

• Five-leg base for extra stability

• 2″ polyfoam seat cushion

• 15″ wide circular seat cushion

• Height range: 18.50-24.75″

• Black

4. Handheld Transilluminator 2 ea

Basis of Design: Welch Allyn 41100 3.5v Halogen Finnoff Transilluminator

• Dimensions: 1.4 x 3.6 x 1.9 (inches)

• Weight: 0.88 lbs

5. Handheld Retinoscope 2 ea

Basis of Design: Welch Allyn 18245 Elite Streak Retinoscope

• Dust-Free Sealed Optics

• Cross Linear Polarization Filter Switch

• Continuous Rotation External Focusing Sleeve

• Halogen lamp

• Detect corneal abrasions with cobalt blue filter

• Red-Free filter used with any aperture

• 28 focusing lenses with range of -25D to +40D

• Must be compatible 3.5v NiCad Well Handle (Welch Allyn 71670)

6. 3.5v NiCad Well Handle 4 ea

Basis of Design: Welch Allyn 71670 3.5v NiCad Well Handle

• Must be compatible with Welch Allyn products 11720, 41100, and 18245

• Must be compatible with the Refraction Desk and the Instrument Stand:

7. Indirect Ophthalmoscope 2 ea

Basis of Design: Heine Omega 600 Binocular Indirect Ophthalmoscope Standard Kit with USB Charger

• Vision Boost technology – Adjust light as you need it from 3-100% or even up to 245% for cataract examinations

• Stereoscopic Adjustment Technology – 3D imaging for any pupil size and peripheral views

• Yellow, blue, or red-free filter to adjust diagnostic needs

• Non-Reflective front glass for better view

• Ultralight lithium polymer battery – Up to 8 hours operating time

• Intuitive locking of the optics unit

• Durable, faux leather padding

• Cable-free design

• Easy disinfecting due to integrated electronics, dust-proof optics, and and lack of openings

8. Tonopen 2 ea

Basis of Design: Reichert AVIA Tonopen

Includes:

• Tono-Pen

• Carrying case

• 150 individually wrapped Ocu-Film + tip covers

• Powercel Battery

Weight: 2.4oz. (71 g) Length: 6.25 in. (16 cm) Width: 0.75 in. (2 cm) Thickness: 1.75 in. (4.4 cm) Transducer: Micro Stain Gauge Measurement Range: 5-55 mmHg Power Source: Powercel Battery Pack

9. Slit Lamp 2 ea

Basis of Design: Haag-Streit BP 900 Slit Lamp with LED Slit Illumination, Unit Model

• Illumination Light-source LED for examination (slit and background illumination)

• Slit width 0 – 14 mm continuous

• Slit length 1 – 14 mm continuous and fixed apertures

• Illumination field diameter ø 8, 5, 3, 2, 1, 0.2 mm, test mark with fixation star

• Slit image rotatability ± 90°

• Swiveling of the slit illumination to the microscope axis Horizontal ± 90°, vertical 0 – 20°

• Filters Blue, red-free (green) and grey (10 %)

• Microscope Stereo angle 13°

• Total magnification 10×, 16× and 25×

• Eyepiece magnification 12.5×

• Range of adjusting eyepieces +6 to –6

• diopters Inter pupillary distance 53 – 78 mm

• Contrast enhancing filter Optional

• Digital imaging Optional

10. Applanation Tonometry 2 ea

Basis of Design: Haag-Streit BP / BQ / BX Applanation Tonometer

11. Acuity System 2 ea

Basis of Design: Reichert ClearChart 4 Digital Acuity System w/Wall mount

Display: 24 in. (60 cm) LED backlit LCD (1920x1080 Pixels) Max Illumination: 220 cd/m2 Photopic Illumination: 85 cd/m2 Mesopic Illumination: 3 cd/m2 Refraction Range: 1.83 m (6 ft) - 7.5 m (24.6 ft)

Dimensions:

Height: 39.62 cm (15.60 in) Width: 58.92 cm (23.20 in.)

Depth: 7.62 cm (3.00 in.)

Weight: (unpacked) 5.9 kg (13.1 lbs.)

Communication:

- RS232 Serial Port

- 2 USB Ports

- Can be linked by wired or wireless connection to a Reichert® digital Phoroptor®

Remote Control: Infrared

Electrical:

Voltage: 100 - 240 volts AC 50/60 Hz Input Power: 50-75 VA Fuses: Time-Lag (2.5A, 250V), 5 x 20mm Remote Control: 2 AAA (LR03) batteries

Operational Environment:

Temperature: 10° C (50° F) to 35° C (95° F) Relative Humidity: 30% to 75% Atmospheric Pressure: 80 (23.6 in. Hg) to 106 kPa (31.3 in. Hg)

Kind of material (i.e., type, grade, alternatives, etc.): Various

Electrical Data (i.e., 110 v, 60 Hz, 3 Ph, etc.): Various

Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at:

Department of Veteran Affairs Syracuse VA Medical Center 800 Irving Avenue Syracuse, NY 13210

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

(i) FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing http://acquisition.gov/comp/far/index.html the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Offerors providing an “or equal” product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet or exceed are specified in the solicitation. To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

i. Meet the salient physical, functional, or performance characteristic specified in this solicitation;

ii. Clearly identify the item by-

1. Brand name, if any and

2. Make or model number,

iii. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

iv. Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer.

The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation

(e) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(f) State if quoted items are available and priced through offerors existing Government-wide

Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(j) Submission of quote shall include the following volumes: (I) - Technical capability or quality of the item offered to meet the Government requirement; (II) - Price

Factor I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. OEM Letter of Authorized Distributor is required.

Factort II - Price Price - The offeror shall complete the pricing schedule provided in Section (v) above:

Price/Cost Schedule.

(End of Addendum to 52.212-1)

(ii) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement.

Factor 2. Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. OEM Letter of Authorized Distributor is required.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices.

The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

(End of Addendum to 52.212-2)

(iii) 52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(iv) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(v) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- -Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment (OCT 2020) FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) FAR 52.219-28 Post Award Small Business Program Representation (NOV 2020)

FAR 52.222-3 Convict Labor (JUN 2003) FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies (JUL 2020) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) FAR 52.222-35 Equal Opportunity for Veterans (JUN 2020) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) FAR 52.222-37 Employment Reports on Veterans (JUN 2020) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act

(DEC 2010)

FAR 52.222-50 Combating Trafficking in Persons (OCT 2020) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN

2020) FAR 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (JUL 2020) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) FAR 52.229-12 Tax on Certain Foreign Procurements (JUN 2020) FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

(Oct 2018)

(vi) Additional contract requirements or terms and conditions:

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

VAAR 852.203-

Commercial Advertising (MAY 2018)

VAAR 852.232-

Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.233-

Protest Content/Alternative Dispute Resolution (SEP 2018)

VAAR 852.233-

Alternate Protest Procedure (SEP 2018)

VAAR 852.246-

Rejected Goods (OCT 2018)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer.

Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

FAR 52.204-7 System for Award Management (OCT 2018)

FAR 52.204-

Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.211-6 Brand Name or Equal (AUG 1999)

FAR 52.229-

Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020)

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

FAR 52.203-

Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

FAR 52.204-

System for Award Management Maintenance (OCT 2018)

FAR 52.204-

Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.227-

Commercial Computer Software-Restricted Rights (DEC 2007)

FAR 52.232-

Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

The following VAAR clauses are to be incorporated by reference:

VAAR 852.212-

Gray Market Items (APR 2020)

(vii) The Defense Priorities and Allocations System (DPAS) does not apply.

https://www.acquisition.gov/vaar

All quoters shall submit one copy of the quote which may be submitted on this document (If you use this form, include your company information: Name, Address, Phone Number, Point of Contact (POC), POC email, and UEI) or the vendor’s own form with this information included.

All quoters shall submit the following in order for responses to be considered as responsive/complete:

• Quote

• Brochures/technical information supporting equipment, warranty information

• Letter of Supply

• Anticipated delivery timeline for delivery

All quotes shall be sent to Myra.Green2@va.gov via email and received no later than 4:00 PM EST on September 13, 2024.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 4:00 PM EST on September 13, 2024, at Myra.Green2@va.gov. * Faxes/facsimile transmissions will not be accepted.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Contracting Officer, Myra Florisa N. Green, Myra.Green2@va.gov mailto:Myra.Green2@va.gov mailto:Myra.Green2@va.gov