36C24224Q0744.docx

Special Notice

GENERAL INFORMATION

Department of Veterans Affairs Samuel S . Stratton VA Medical Center 113 Holland Avenue (2-90NCA) Albany NY 12208-3410

POINT OF CONTACT*

Contract Specialist Mike Estep michael.estep2@va.gov 518-626-7218 Email is Preferred Contact Method

ADDITIONAL INFORMATION

DESCRIPTION

Special Notice

NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT TO NYS OMH Cook Chill Production Center at 145 Old Orangeburg Road, Orangeburg, NY 10962-1155 (SAM UEI D9DSB4C8KMW5) Market research performed during the acquisition planning stage of the subject requirement has failed to yield any other viable candidates capable, who are actively registered in The System for Award Management System (SAM).

This Notice of Intent is not a request for Proposals or Quotations. No solicitation document exists, and no telephone or email inquiries will be accepted beyond responses to this Special Notice.

No contract award will be made on the basis of any proposals, or quotations received in response to this notice.

The government MAY consider all Expressions of Interest (EOI) received prior to June 28th, 2024 at 3:00pm EST.

A determination by the government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

Responses to this notice must be emailed to michael.estep2@va.gov and received by 3:00 pm EST on 6/28/2024.

If you have any questions or concerns, please contact michael.estep2@va.gov.

Objective:

To provide VA Hudson Valley Health Care System with prepared menu food items based upon a cook chill production list.

Scope:

The contractor shall provide cook chill food products to be delivered twice per week to two campuses within the VA Hudson Valley Healthcare System.

All food items will be prepared and delivered in disposable pans, bags, and boxes.

Disposable pans, bags, and boxes will be assembled for delivery in contractor provided baskets and dollies.

All food items, disposable pans or bags will be labeled with name of menu item, number of portions, assembled date and use by date.

All chilled food will be delivered in refrigerated trucks which maintain the food temperature below 41 degrees Fahrenheit.

Tentative delivery schedule is as follows: contractor will deliver ordered food items in refrigerated trucks to the loading docks of Nutrition and Food Service at Castle Point -Mondays and Wednesdays, 7 a.m.- 8 a.m. and Montrose- Mondays and Wednesdays, 9 a.m.- 10 a.m.

Contractor will assure food is maintained and delivered at temperatures below 41 degrees Fahrenheit.

The commissary driver and/or delivery person will check in with the designated Nutrition and Food Service Employee upon arriving for delivery.

Key Contractor Personnel are as follow and shall have certifications as shown below:

Director- HACCP certified, ServSafe Certified Nutrition Services Administrator: HACCP certified, ServSafe Certified, Registered Dietitian Period of Performance The tentative period of performance as of the issuance of this document is a five year ordering period to commence on October 1, 2024.

Place of performance:

NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT TO NYS OMH Cook Chill Production Center at 145 Old Orangeburg Road, Orangeburg, NY 10962-1155 (SAM UEI D9DSB4C8KMW5)

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Special Notice