36C24224Q0580 Combined Synopsis Solicitation Commercial Services.pdf

36C24224Q0580 Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Combined Synopsis-Solicitation 36C24224Q0580

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-03 (eff. 2/23/2024).

This solicitation is not set-aside. This procurement is Full and Open competition – Unrestricted.

Contract Type: Firm-Fixed-Price (FFP)

The associated North American Industrial Classification System (NAICS) code for this procurement is 812332 Industrial Launderers, with a small business size standard of $47 Million.

The FSC/PSC is W084 Lease or Rental of Equipment- Clothing, Individual Equipment, and Insignia.

The Samuel S. Stratton VA Medical Center 113 Holland Ave Albany, NY 12208 is seeking to purchase full services of uniform rental and locker rental.

All interested companies shall provide quotations for the following:

Services Price/Cost Schedule

Sample Template herein and an excel template Price/Cost Schedule is attached for the Base Year and Four Option Years. It is highly encouraged that the Contractor uses the attached template. If the Contractor decides to use their own, the Contractor must make sure their quote follows what we are asking for, failure to do so will result with the quote being rejected. Contractor is to ensure that their line items sum up correctly, failure to do so will result with the quote being rejected.

This is Firm-Fixed-Price Contract meaning a firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

This contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss. Therefore, it is the responsibility of the Contractor to ensure all price/cost is upfront when drafting your quote.

The pricing for the last option year will be used for any extension in accordance with FAR 52.217-8 option to extend services.

The Line Items 0015,0016,1015,1016,2015,2016,3015,3016,4015,4016 are for as-needed services for the replacement of damaged or unreturned shirts, chef coats, and pants. The amount quoted will be a not-to-exceed amount. The number of uniforms established may only be exceeded in accordance with any future modifications to the contract by the Contracting Officer. For any unused quantities, a supplemental modification will be executed to de-obligate excess funds.

Combined Synopsis-Solicitation 36C24224Q0580

Line Item

Description Quantity (Sets)

Unit of Measure

Frequency Unit Price

Total Price (Unit Price x Frequency)

BASE YEAR POP 05/01/2024 through 04/30/2025

0001 Lockers (Dimensions provided in SOW)

30 MO 12

0002 75 sets of (11 pants and 11 shirts equals one set) for:

• EMS Housekeeper Color Uniform: Khaki Pants and Royal Blue Polo

• EMS Supervisors Color Uniform: Khaki Pants and Green Polo

75 WK 52

0003 20 sets of (11 pants and 11 shirts equals one set) for:

• Acquisition Uniform Colors:

Navy Blue and Khaki Pants and Navy-Blue Top

20 WK 52

0004 30 sets of (11 pants and 11 shirts equals one set) for:

• Kitchen Uniform Colors:

Navy Blue Pants and Burgundy Top

• Kitchen Supervisors Uniform Colors: Navy Blue Pants and Grey Top

30 WK 52

0005 Six chef coats and six chef pants

• Kitchen Chef Uniform Colors: Black and White Check Pants and Black Chef Coat

6 WK 52

0006 Twelve sets of (11 pants and 11 shirts equals one set) for:

12 WK 52

Combined Synopsis-Solicitation 36C24224Q0580

• Transportation Uniform Colors: Navy Blue Pants and High Visibility Top

0007 Seven sets of (11 pants and 11 shirts equals one set) for:

• Electric Shop Uniform

Khaki Top

7 WK 52

0008 Six sets of (11 pants and 11 shirts equals one set) for:

• HVAC Uniform Colors: Navy Blue Pants and Khaki Top

6 WK 52

0009 Seven sets of (11 pants and 11 shirts equals one set) for:

• Boiler Plant Uniform Colors:

Navy Blue Pants and Khaki Top

7 WK 52

0010 Six sets of (11 pants and 11 shirts equals one set) for:

• Plumbing Shop Uniform Colors: Navy Blue Pants and Khaki Poplin Top

6 WK 52

0011 Five sets of (11 pants and 11 shirts equals one set) for:

• Carpenter Shop Uniform

5 WK 52

0012 Two sets of (11 pants and 11 shirts equals one set) for:

2 WK 52

Combined Synopsis-Solicitation 36C24224Q0580

• Paint Shop Uniform Colors:

White Painters Pant and White Shirts

0013 Five sets of (11 pants and 11

• Machine Shop Uniform

0014 Five sets of (11 pants and 11 shirts equals one set) for:

• Grounds Uniform Colors:

Navy Blue Pants and High Visibility Top

0015 Replacement of damaged or lost uniform shirts/chef jackets

50 WK 52

0016 Replacement of damaged or lost uniform pants

Base Year Total: $

OPTION YEAR 1 POP 05/01/2025 through 04/30/2026

1001 Lockers (Dimensions provided in SOW)

30 MO 12

1002 75 sets of (11 pants and 11 shirts equals one set) for:

• EMS Housekeeper Color Uniform: Khaki Pants and Royal Blue Polo

• EMS Supervisors Color Uniform: Khaki Pants and Green Polo

75 WK 52

Combined Synopsis-Solicitation 36C24224Q0580

1003 20 sets of (11 pants and 11 shirts equals one set) for:

• Acquisition Uniform Colors:

Navy Blue and Khaki Pants and Navy-Blue Top

20 WK 52

1004 30 sets of (11 pants and 11 shirts equals one set) for:

• Kitchen Uniform Colors:

Navy Blue Pants and Burgundy Top

• Kitchen Supervisors Uniform Colors: Navy Blue Pants and Grey Top

30 WK 52

1005 Six chef coats and six chef pants

• Kitchen Chef Uniform Colors: Black and White Check Pants and Black Chef Coat

6 WK 52

1006 Twelve sets of (11 pants and 11 shirts equals one set) for:

• Transportation Uniform

1007 Seven sets of (11 pants and 11 shirts equals one set) for:

• Electric Shop Uniform

1008 Six sets of (11 pants and 11 shirts equals one set) for:

Combined Synopsis-Solicitation 36C24224Q0580

1009 Seven sets of (11 pants and 11 shirts equals one set) for:

• Boiler Plant Uniform Colors:

Navy Blue Pants and Khaki Top

7 WK 52

1010 Six sets of (11 pants and 11 shirts equals one set) for:

• Plumbing Shop Uniform Colors: Navy Blue Pants and Khaki Poplin Top

6 WK 52

1011 Five sets of (11 pants and 11 shirts equals one set) for:

• Carpenter Shop Uniform

1012 Two sets of (11 pants and 11 shirts equals one set) for:

• Paint Shop Uniform Colors:

1013 Five sets of (11 pants and 11 shirts equals one set) for:

• Machine Shop Uniform

1014 Five sets of (11 pants and 11 shirts equals one set) for:

• Grounds Uniform Colors:

Combined Synopsis-Solicitation 36C24224Q0580

1015 Replacement of damaged

1016 Replacement of damaged or

Option Year 1 Total: $

OPTION YEAR 2 POP 05/01/2026 through 04/30/2027

2001 Lockers (Dimensions provided in SOW)

30 MO 12

2002 75 sets of (11 pants and 11 shirts equals one set) for:

• EMS Housekeeper Color Uniform: Khaki Pants and Royal Blue Polo

• EMS Supervisors Color Uniform: Khaki Pants and Green Polo

75 52 52

2003 20 sets of (11 pants and 11 shirts equals one set) for:

• Acquisition Uniform Colors:

Navy Blue and Khaki Pants and Navy-Blue Top

20 WK 52

2004 30 sets of (11 pants and 11 shirts equals one set) for:

• Kitchen Uniform Colors:

Navy Blue Pants and Burgundy Top

• Kitchen Supervisors Uniform Colors: Navy Blue Pants and Grey Top

30 WK 52

2005 Six chef coats and six chef pants

Combined Synopsis-Solicitation 36C24224Q0580

• Kitchen Chef Uniform Colors: Black and White Check Pants and Black Chef Coat

2006 Twelve sets of (11 pants and 11 shirts equals one set) for:

• Transportation Uniform

2007 Seven sets of (11 pants and 11 shirts equals one set) for:

• Electric Shop Uniform

2008 Six sets of (11 pants and 11 shirts equals one set) for:

2009 Seven sets of (11 pants and 11 shirts equals one set) for:

• Boiler Plant Uniform Colors:

Navy Blue Pants and Khaki Top

7 WK 52

2010 Six sets of (11 pants and 11 shirts equals one set) for:

• Plumbing Shop Uniform Colors: Navy Blue Pants and Khaki Poplin Top

6 WK 52

2011 Five sets of (11 pants and 11 shirts equals one set) for:

• Carpenter Shop Uniform Colors: Navy Blue Pants and

2012 Two sets of (11 pants and 11

• Paint Shop Uniform Colors:

2013 Five sets of (11 pants and 11 shirts equals one set) for:

• Machine Shop Uniform

2014 Five sets of (11 pants and 11 shirts equals one set) for:

• Grounds Uniform Colors:

2015 Replacement of damaged

2016 Replacement of damaged or

Option Year 2 Total: $

OPTION YEAR 3 POP 05/01/2027 through 04/30/2028

3001 Lockers (Dimensions provided in SOW)

30 MO 12

3002 75 sets of (11 pants and 11

75 WK 52

Combined Synopsis-Solicitation 36C24224Q0580

• EMS Housekeeper Color Uniform: Khaki Pants and Royal Blue Polo

• EMS Supervisors Color Uniform: Khaki Pants and Green Polo

3003 20 sets of (11 pants and 11 shirts equals one set) for:

• Acquisition Uniform Colors:

Navy Blue and Khaki Pants and Navy-Blue Top

20 WK 52

3004 30 sets of (11 pants and 11 shirts equals one set) for:

• Kitchen Uniform Colors:

Navy Blue Pants and Burgundy Top

• Kitchen Supervisors Uniform Colors: Navy Blue Pants and Grey Top

30 WK 52

3005 Six chef coats and six chef pants

• Kitchen Chef Uniform Colors: Black and White Check Pants and Black Chef Coat

6 WK 52

3006 Twelve sets of (11 pants and 11 shirts equals one set) for:

• Transportation Uniform

3007 Seven sets of (11 pants and 11 shirts equals one set) for:

• Electric Shop Uniform Colors: Navy Blue Pants and

3008 Six sets of (11 pants and 11

3009 Seven sets of (11 pants and 11 shirts equals one set) for:

• Boiler Plant Uniform Colors:

Navy Blue Pants and Khaki Top

7 WK 52

3010 Six sets of (11 pants and 11 shirts equals one set) for:

• Plumbing Shop Uniform Colors: Navy Blue Pants and Khaki Poplin Top

6 WK 52

3011 Five sets of (11 pants and 11 shirts equals one set) for:

• Carpenter Shop Uniform

3012 Two sets of (11 pants and 11 shirts equals one set) for:

• Paint Shop Uniform Colors:

3013 Five sets of (11 pants and 11 shirts equals one set) for:

• Machine Shop Uniform

Combined Synopsis-Solicitation 36C24224Q0580

3014 Five sets of (11 pants and 11 shirts equals one set) for:

• Grounds Uniform Colors:

3015 Replacement of damaged

3016 Replacement of damaged or

Option Year 3 Total: $

OPTION YEAR 4 POP 05/01/2028 through 04/30/2029

4001 Lockers (Dimensions provided in SOW)

30 MO 12

4002 75 sets of (11 pants and 11 shirts equals one set) for:

• EMS Housekeeper Color Uniform: Khaki Pants and Royal Blue Polo

• EMS Supervisors Color Uniform: Khaki Pants and Green Polo

75 WK 52

4003 20 sets of (11 pants and 11 shirts equals one set) for:

• Acquisition Uniform Colors:

Navy Blue and Khaki Pants and Navy-Blue Top

20 WK 52

4004 30 sets of (11 pants and 11

30 WK 52

Combined Synopsis-Solicitation 36C24224Q0580

• Kitchen Uniform Colors:

Navy Blue Pants and Burgundy Top

• Kitchen Supervisors Uniform Colors: Navy Blue Pants and Grey Top

4005 Six chef coats and six chef pants

• Kitchen Chef Uniform Colors: Black and White Check Pants and Black Chef Coat

6 WK 52

4006 Twelve sets of (11 pants and 11 shirts equals one set) for:

• Transportation Uniform

4007 Seven sets of (11 pants and 11 shirts equals one set) for:

• Electric Shop Uniform

4008 Six sets of (11 pants and 11 shirts equals one set) for:

4009 Seven sets of (11 pants and 11 shirts equals one set) for:

• Boiler Plant Uniform Colors:

Navy Blue Pants and Khaki Top

7 WK 52

4010 Six sets of (11 pants and 11

Combined Synopsis-Solicitation 36C24224Q0580

• Plumbing Shop Uniform Colors: Navy Blue Pants and Khaki Poplin Top

4011 Five sets of (11 pants and 11 shirts equals one set) for:

• Carpenter Shop Uniform

4012 Two sets of (11 pants and 11 shirts equals one set) for:

• Paint Shop Uniform Colors:

4013 Five sets of (11 pants and 11 shirts equals one set) for:

• Machine Shop Uniform

4014 Five sets of (11 pants and 11 shirts equals one set) for:

• Grounds Uniform Colors:

4015 Replacement of damaged

4016 Replacement of damaged or

Option Year 4 Total: $

Grand Total for Base & All Option Years: $

STATEMENT OF WORK (SOW)

Title: Albany Uniform and Locker Rental

Background: The Contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to supply uniform rental, cleaning, replacement, and locker program rental services. Uniform rental shall include all items specified in the scope of work, to include lockers, once per week delivery of clean uniforms and pick up of soiled uniforms, replacement of worn uniforms, and repair of damaged uniforms.

I. Scope of Work:

A. The Contractor must provide all uniforms for VA employees listed in the Employee Listing. The names and sizes will be contained in the employee listing. The employee listing shall be provided upon award. Contractor must supply the VA with sizing with sample garments of the exact clothing to assure a comfortable fit.

B. The Contractor must provide 30 lockers to hold employees’ uniforms. The locker should be able to accommodate at least five (5) sets of shirts and pants. The Contractor must deliver the uniforms to the VA and stock the employees’ uniforms in their designated lockers. Dimension of lockers 81 inches tall, 21.5 inches deep, and 24 inches wide. At least six of the lockers are the same size as the uniform lockers with only one compartment for the collection of dirty shirts, pants, and one for garments that need repair.

C. The Contractor must provide soiled bins for the uniforms. The Contractor must launder the uniform garments weekly. The garments must be inspected weekly for items that are stained or in need of repair or replacement. The Contractor must replace worn garments with new garments. The Contractor must repair garments in need of repair within two weeks from receiving the damaged uniform.

D. The Contractor must provide 24-hour turnaround response to all customer service inquires during regular weekdays business hours.

E. The Contractor must deliver during normal business hours only. The facility will be available for deliveries between the hours of 8:00 am and 3:30 pm Eastern Standard Time, Monday through Friday excluding Federal Holidays and weekends.

F. All shirts must have the VA logo embroidered on the pocket.

II. Uniform Styles and Types:

Contractor must provide uniform rental of the following uniform styles and types. A set consists of 11 pants and 11 shirts; therefore, one (1) set of 11 per worker:

A. Environmental Management: The Contractor must provide a quantity of seventy-five (75) uniform sets shirts and pants for Environmental Management employees. The uniform shirts must be Poly/Cotton, moisture management, snag resistant shirts with pocket (assortments of

Combined Synopsis-Solicitation 36C24224Q0580 long sleeved and short sleeved). The uniform pants must be 65% poly / 35% cotton twill flat front pants.

• EMS Housekeeper Color Uniform: Khaki Pants and Royal Blue Polo

• EMS Supervisors Color Uniform: Khaki Pants and Green Polo

B. Acquisition: The Contractor must provide a quantity of twenty (20) uniform sets shirts and pants for Acquisition Employees. The uniform shirts must be Poly/Cotton, moisture management, snag resistant polo shirts with pocket (some long sleeved and some short sleeved). The uniform pants must be 65% poly / 35% cotton twill cargo pockets pants.

• Acquisition Uniform Colors: Navy Blue and Khaki Pants and Navy-Blue Top

C. Kitchen: The Contractor must provide a quantity of thirty (30) uniform sets shirts and pants. The shirts must be Poly/Cotton, moisture management, snag resistant polo shirts. The shirts must be in assortments of long sleeved and short sleeved) for kitchen employees. The uniform pants must be 65% / 35% cotton twill cargo pockets pants.

• Kitchen Uniform Colors: Navy Blue Pants and Burgundy Top

• Kitchen Supervisors Uniform Colors: Navy Blue Pants and Grey Top

D. Kitchen Chef: The Contractor must provide a quantity of six (6) sets of Chef Coats and Chef

Pants. The sleeves lengths of the Chef Coats must be ¾. The Chef pants must be classic pants.

• Kitchen Chef Uniform Colors: Black and White Check Pants and Black Chef Coat

E. Transportation: The Contractor must provide a quantity of twelve (12) uniform sets shirts and pants. The shirts must be Poly/Cotton, moisture management, snag resistant, enhanced visibility polo shirt with pocket for transportation employees. The uniform pants must be cargo pants.

• Transportation Uniform Colors: Navy Blue Pants and High Visibility Top

F. Electric Shop: The Contractor must provide a quantity of seven (7) uniform sets shirts and pants.

The shirts must be Fire-Retardant, button-down shirts with button collar and pocket for electric shop employees. The pants for electric shop must be classic utility Fire Retardant pants.

• Electric Shop Uniform Colors: Navy Blue Pants and Khaki Top

G. HVAC: The Contractor must provide a quantity of six (6) uniform sets shirts and pants. The shirts must be button down, poly/cotton, with button collar and pocket, with an assortment of long sleeved and short sleeved for HVAC employees. The uniform pants must be double knee work pants.

• HVAC Uniform Colors: Navy Blue Pants and Khaki Top

H. Boiler Plant: The Contractor must provide a quantity of seven (7) uniform sets shirts and pants for boiler plant employees. The shirts must be Fire-Retardant button-down shirts with button

Combined Synopsis-Solicitation 36C24224Q0580 collar and pocket. The shirts should be in assortments of some short and long-sleeved button-down shirts with button collar and pocket. The uniform pants must be Fire Retardant.

• Boiler Plant Uniform Colors: Navy Blue Pants and Khaki Top

I. Plumbing Shop: The Contractor must provide a quantity of six (6) sets of uniform shirts and pants. The shirts must be button down, poly/cotton, with button collar and pocket. The shirts must be an assortment of long sleeved and short sleeved shirts for plumbing shop employees.

The uniform pants must be classic utility with double knee.

• Plumbing Shop Uniform Colors: Navy Blue Pants and Khaki Poplin Top

J. Carpenter Shop: The Contractor must provide a quantity of five (5) sets of uniform shirts and pants. The shirts must be button down, poly/cotton, with pocket and button collar with an assortment of long sleeved and short sleeved shirts for carpenter shop employees. The uniform pants must be classic utility with double knee.

• Carpenter Shop Uniform Colors: Navy Blue Pants and Khaki Top

K. Paint Shop: The Contractor must provide a quantity of two (2) sets of uniform shirts and pants.

The shirts must be poly/cotton, moisture management, polo with pocket with an assortment of long sleeved and short sleeved for paint shop employees. The uniform pants must be relaxed fit painter pants with two deep scoop front pockets, two oversize hip pockets, double rule pocket on right leg, hammer loop on left leg.

• Paint Shop Uniform Colors: White Painters Pant and White Shirts

L. Machine Shop: The Contractor must provide a quantity of five (5) sets of uniform shirts and pants. The shirts must be Fire Retardant, button down, poly/cotton, with button collar and pocket. The assortment of shirts must be long sleeved and short sleeved for machine shop employees. The pants must be double knee Fire Retardant Pant.

• Machine Shop Uniform Colors: Navy Blue Pants and Khaki Top

M. Grounds: The Contractor must provide five (5) sets of uniform shirts and pants. The shirts must be enhanced visibility poly/cotton, with pocket. There should be an assortment of long sleeved and short sleeved shirts for grounds employees. The Contractor must provide five (5) cargo shorts and pants. The Contractor must provide one (1) pair each heavy-duty bib overalls and it must be polyfill insulation. The Contractor must provide one (1) high visibility parka, the High visibility must meet ANSI 6.

• Grounds Uniform Colors: Navy Blue Pants and High Visibility Top

Any changes to the quantity of uniforms must be approved by the Contracting Officer only. A quote must be provided to the Contracting Officer if any changes made affects the Firm-Fixed-Price cost of the contract prior to providing any services. If the Contractor takes it upon themselves to provide services

Combined Synopsis-Solicitation 36C24224Q0580 without the Contracting Officer’s approval, they risk non-payment for the services rendered that was not authorized. Again, if the Contractor proceeds and adjusts the quantity without the authorization of the Contracting Officer supplemental agreement then the vendor will bear and will be responsible of any cost incurred out of the contract.

III. Uniform Condition Requirements Must Include the Following:

A. The Contractor must maintain all uniforms in reasonable condition. This includes the replacement of buttons and sewing of all tears or rips. Patching damages will not be acceptable.

Damages due to work related activities, such as burn holes from welding, heavy soiling from painting, rips and tears from work material snags or equipment will not be considered willful abuse and will be repaired by the Contractor.

B. The Contractor must monitor the quality of the uniforms and must guarantee that the uniform is free from defects, holes, tears, excessive fading, and must provide high quality visual presentation. Contractor must include uniform repair services when requested and/or identified by the Government. Repair tags must be provided to the Albany VA as needed throughout the term of the contract. Uniforms tagged for repairs must be returned in a repaired condition, or must be replaced, within two weeks (next delivery). All replacement of uniforms must be with new uniforms. Uniforms delivered with rips, holes, missing buttons, etc., will be sent back and the rental charge will not be paid for that item until it is returned in an acceptable condition.

Patching damaged areas will not be acceptable, except press-on or sewn patches may be used on repairs up to 1” in length. In the event a garment is beyond repair and not willful abuse, the contractor must replace the garment.

C. The Contractor must wash the uniforms in accordance with standards governing commercial and industrial laundries. All uniforms must be treated for mildew prevention. All uniforms must be laundered using detergents or cleaners which must leave the garment odor free. Uniforms which retain an offensive smell or residual odor after laundering will not be acceptable. The Contractor shall expect the following for types of laundering issues which includes heavily soiled from grease, oil, dirt, and mud; solvent damages, paint splatters, grass stains, tar stains, holes/burns from welding slag, tears, battery acid, missing buttons, and torn pockets.

D. The Contractor must ensure all uniforms are neatly pressed and delivered one set per hanger.

Pressing of uniforms must be in accordance with acceptable standards and the best practices of the industry.

E. If the Contractor fails to either deliver all the required uniforms, pick up the week prior, fail to deliver on regular delivery day, then the Contractor must make every effort to special deliver any missing uniforms no later than the next workday after the regularly scheduled delivery day.

F. Specifications for Fire-Retardant Uniforms:

Fire-Retardant button-down Shirts:

Must satisfy the performance requirements of NFPA 70E and is UL® Classified to NFPA 2112, ATPV [cal. /cm2] 8.6, CAT 2.

Fire Retardant Pants:

Combined Synopsis-Solicitation 36C24224Q0580

Must satisfy the performance requirements of NFPA 70E and is UL® Classified to NFPA 2112, ATPV [cal. /cm2] 12, CAT 2.

IV. Services not covered in this requirement:

Any service provided outside of the requirement and not detailed in the SOW is considered not authorized. Unauthorized services will not be paid. Any work that is not stated in the SOW and it is needed or recommended must not be performed until receiving a written modification to the contract from the Contracting Officer. The Contractor who fails to acknowledge this section of the SOW and provide additional services without the authority of the Contracting Officer will be considered complementary work ancillary to complete performance and those costs incurred will be borne to the Contractor for performing work that was not approved by the Contracting Officer.

V. Place of Performance:

The location of deliver and pick up for the uniforms is 320 Myrtle Ave Albany NY 12208. There is a dock and lift for deliveries.

VI. Frequency:

Detailed invoices will be submitted weekly after reports have been approved by the COR. Invoices submitted must correspond to the assigned PO number and its performance period. There will not be cross funding or mixing of performance period, invoices will be rejected.

Contractor must provide a sperate invoice for Line Items “(16) Replacement of damaged or lost uniform shirts/chef jackets” and “(17) Replacement of damaged or lost uniform pants” must be on a separate invoice from the other line items 1-15 as line items 16 and 17 require a signed report prior to submitting an invoice for line item 16 and 17.

*** Line Items 0016,0017,1016,1017,2016,2017,3016,3017,4016,4017 and including the separate quote 52.217-8 option to extend services for line items 4016 and 4017 for each month are established to provide funding for as-needed services for the replacement of damaged or unreturned shirts, chef coats, and pants. The obligated amount is a not-to-exceed amount. The number of uniforms established may only be exceeded in accordance with any future modifications to the contract by the Contracting Officer. For any unused quantities, a supplemental modification will be executed to de-obligate excess funds. ***

VII. Delivery Schedule:

The delivery and pick up of the uniforms must take place one (1) day a week. The delivery will take place between the hours of 8:00 am and 3:30 pm. The day of delivery and pickups will be every Tuesday.

VIII. Reporting:

The Contractor must provide reports. Both pickup and delivery will be reported on a weekly basis outlining the details such as how many uniforms and the type of uniforms were picked up and delivered.

Combined Synopsis-Solicitation 36C24224Q0580

Repairs, damages, and unreturned uniforms must be detailed in bi-weekly report. It is the responsibility of the Contractor to ensure that the reports are hand delivered to the COR. The COR will review the logged reports in its entirety and the COR must sign off on the logged report stating they are in concurrence with the claims/findings of what was submitted as repaired/damaged/unreturned when cost is being incurred.

The Contractor must provide a bilaterally signed copy of the reports for both pickup and delivery, and a bilateral signed copy of the reports for repairs damages, and unreturned to the COR for records. If the COR does not agree with the reporting due to errors or discrepancies, then the Contractor must correct it before submitting an Invoice.

If the COR is out of the office the designated signee will be the Chief of EMS. No other VA Personnel can sign off the reports.

Any invoices submitted for payment via Tungsten Network without a signed report from the delegated COR or approved authorized signature will be rejected.

IX. Inspection:

The Contractor must do the following without any exceptions. Failure to do so will result with the invoice being rejected. If items are deemed damaged by the Contractor, then the Contractor must send pictures within 48 hours from pick-up of the damaged uniform(s). The pictures must be sent to the COR and the COR will determine within two (2) to five (5) business days to accept or deny the damages.

If the COR is out of the office the designated signee will be the Chief of EMS. No other VA Personnel can sign the reports.

Any invoices submitted for payment via Tungsten Network without a signed report from the delegated COR or approved authorized signature will be rejected.

X. Period of Performance:

The estimated period of performance is May 01, 2024, through April 30, 2025, with the provision of four (4) option years.

Place of Performance/Place of Delivery

Address: 113 Holland Ave Albany, NY Postal Code: 12208-3410 Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

http://acquisition.gov/comp/far/index.html

Combined Synopsis-Solicitation 36C24224Q0580

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (SEP 2023)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.204-6 Unique Entity Identifier (OCT 2016) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.233-2 Service of Protest (SEPT 2006) 852.215-72 Notice of Intent to Re-solicit (OCT 2019) 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) 852.233-71 Alternate Protest Procedure (OCT 2018) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (End of Addendum to 52.212-1)

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold; or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number 36C24224Q0580 must be included;

Combined Synopsis-Solicitation 36C24224Q0580

(2) The time specified in the solicitation for receipt of quotations due no later than April 24, 2024, by 10:00 AM Eastern Time;

(3) The name, address, UEI, DUN’s, POC information, and telephone number of the quoter must be provided;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment Request for Quotation amendments;

(10) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9) and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is

Combined Synopsis-Solicitation 36C24224Q0580 received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified.

The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone

(202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST;

or

Combined Synopsis-Solicitation 36C24224Q0580

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO is not obligated to notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

RFI/Questions: Request for Information (RFI)/questions shall be submitted in writing via email to Mariangie Rivera at Mariangie.Rivera@va.gov. Telephonic questions will not be accepted regarding the procurement of these services. Request for Information/Questions will not be accepted after April 22, 2024, 10:00 AM EST. All questions asked by interested vendors will be answered in an amendment to the solicitation which must be acknowledged, signed, and provided with the package.

Submission Instructions: All interested vendors must include all documents requested and listed in following instructions to ensure that their package (quote) is complete and must be received no later than April 24, 2024, 10:00 AM EST. The Government will only accept electronic submissions via email. All quotations must be sent to Mariangie.Rivera@va.gov. The email subject line must identify Combined Synopsis/Solicitation 36C24224Q0580. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

No exception. All interested offerors that do not adhere to these instructions may be determined to be incomplete and, therefore, risk being rejected without further consideration for award. The

Offerors submission of a complete package must include the following:

a. Submit all and signed acknowledgement of Amendment(s) for 36C24224Q0580.

b. Submit a completed Technical Capability as described in 52.212-2 Evaluation of Commercial

Items section where the Offeror’s must provide their capability and experience in delivering the services as stated in the Statement of Work herein. Evaluation will be evaluated as stated via 52.212-2 Evaluation of Commercial Items section for the following factors:

Combined Synopsis-Solicitation 36C24224Q0580

Factor 1- Technical Capability and its subfactors for Technical Experience, Proposed Team, and Reports.

Factor 2 -Past Performance.

Factor 3- Price/Cost Schedule

c. Submit past Performance information via 52.212-2 Evaluation section.

d. Submit completed, error free Price/Cost Schedule as provided herein in the section Price/Cost

Schedule or Excel Price/Cost Schedule (attached).

e. Submit a signed and completed 852.219-75 VA Notice of Limitations on Subcontracting –

Certificate of Compliance for Services and Construction (JAN 2023) (attached if applicable)

f. Offerors who reject the terms and conditions of this solicitation will be excluded from consideration. Therefore, Offerors must include a statement regarding the terms and conditions herein as follows: found on Page 31 of this Combined Synopsis/Solicitation 36C24224Q0580.

(End of Provision)

2. 52.212-2 Evaluation-Commercial Items (NOV 2021)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors will be used to evaluate quotations:

(1) Technical Capability

(2) Past Performance

(3) Price

(c) Evaluation Approach. The Government MAY evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is accepting alternate quotations.

The package will be evaluated for the following:

Factor 1: Technical Capability

The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the Statement of Work of the combined synopsis/solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Combined Synopsis-Solicitation 36C24224Q0580

(a) The Contractor must provide a Technical Capability of no more than five (5) pages long. The Offeror shall provide sufficient information in their capability on how they intend to meet this requirement need as addressed in the Statement of Work regarding the Uniform and Locker Rentals, in order to allow the Government to determine if the proposed Uniform and Locker Rental services provided by the Offeror will meet the Governments minimum requirements, as identified in the SOW. Failure of an Offeror to submit descriptive literature for a proposed Uniform and Locker rental will not allow a proper evaluation, therefore, will result in their quote being rejected from further consideration. The Contractor must demonstrate in their capability how they will provide services of similar scope and complexity as outlined in the Statement of Work as well as identifying how the Offeror shall address any deficiencies or unforeseen events.

(b) Technical Experience – The Contractor must have at a minimum two (2) years of experience providing services of similar scope and complexity. Performances which have no relation to the SOW of similar services will not be considered as Technical Experience.

(c) Proposed Team - Provide proposed team, key personnel, including all subcontractor’s information outlining in detail the duties and involvement which they will be performing during the cycle of this procurement. Each member must be detailed in their relevance and duty.

(d) Reports – The Offeror must provide an example of weekly reporting of uniforms that were delivered, picked up, damaged, repair, or lost, etc.

(e) Contractor may provide a uniform catalog book.

Factor 2: Past Performance

(a) Each offeror will be evaluated on their performance under existing and prior contracts of similar services. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. CPARS records will be reviewed.

(b) Offerors shall submit the following: Provide three (3) references for contracts of similar scope and magnitude to be evaluated, the Contractor’s past performance shall also be evaluated in CPARS. Contractors who do not have Past Performance must state so. Contractors without past performance will receive a neutral rating.

(c) The three (3) references shall be references within the last five (5) years and must be relevant to this procurement of similar scope and complexity. The past performance information shall include POC information and contract information with details on what was done.

Factor 3: Price

The Government will evaluate the price by adding the total of all line-item prices, including all options.

The Total Evaluated Price will be that sum. Contractor must be aware that Evaluation of options will not obligate the Government to exercise the options.

Combined Synopsis-Solicitation 36C24224Q0580

(a) This is a Firm-Fixed-Price contract. The Contractor must outline any charges and/or any fees upfront in their quote for replacement or repair of uniforms or other services unless it is worked into the price. Failure to do so, will result in rejected invoices of unauthorized charges.

(b) The Contractor must state what services are not included in their quote/package and if there is a charge for that service the vendor must provide that upfront.

(c) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement.

(d) This procurement will include FAR 52.217-8 OPTION TO EXTEND SERVICES. (Authority to unilaterally extend the term of services for up to 6 months at the current pricing). The six (6) months of services will be for an estimated POP from 05/01/2029 through 10/31/2029. This is non-negotiable.

(End of Provision)

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” (NOV 2023)

Attention to all interested Contractors: www.sam.gov registration is required to be complete at time of submission of response.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.”

If paragraph (j) of the provision is applicable, a written submission is required.

4. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

(NOV 2023)

Addendum to FAR 52.212-4 – Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.203-16 Preventing Personal Conflicts of Interest (JUN 2020) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.209-7 Information Regarding Responsibility Matters (OCT 2018) 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 05/01/2029 through 10/31/2029.

52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements http://www.sam.gov/ https://www.sam.gov/portal

Combined Synopsis-Solicitation 36C24224Q0580

52.232-18 Availability of Funds (APR 1984) 52.233-2 Service of Protest (SEPT 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Hand-Carried Address:

Department of Veterans Affairs Samuel S . Stratton VA Medical Center Network Contracting Office 20 Madison Ave Ext Albany NY 12203

Mailing Address:

Department of Veterans Affairs Samuel S . Stratton VA Medical Center Network Contracting Office 20 Madison Ave Ext Albany NY 12203

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

852.201-70 Contracting Officer’s Representative (DEC 2022) 852.203-70 Commercial Advertising (MAY 2018) 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and

Construction (JAN 2023) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.237-75 Key Personnel (OCT 2019) 852.242-71 Administrative Contracting Officer (OCT 2020) (End of Addendum to 52.212-4)

5. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

Orders…