S02 - 36C24224Q0072 Combined Synopsis Solicitation Commercial Products and Commercial Services - Medrad Injectors.pdf

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Effective Date: 03/15/2023 Revision: 01

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-06 (eff. 11/06/2023)

This solicitation is total set-aside for small business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210 Electronic and Precision Equipment Repair and Maintenance with a small business size standard of $34.0 million.

The FSC/PSC is J065 Maintenance, Repair, and Rebuilding of Equipment – Medical, Dental and Veterinary Equipment and Supplies.

The Hudson Valley VA at Castle Point is seeking to purchase a Full Service and Preventative Maintenance agreement for the Medrad Injection Systems.

All interested companies shall provide quotations for the following: Line-Item Number, Description details, Quantity, Unit of Measure, Unit of Price, Total Price, and Grand total Price.

Please ensure that your quote covers the cost for everything requested in the SOW. We must see the breakdown of every line item.

Services

Line Item Description Quantity Unit of Measure

Unit Price

Total Price

Base Year 12/01/2023 – 11/30/2024 0001 Shall include full service and preventative maintenance per year for Medrad Stellant D CT Injection Systems, Catalog # TCS-SCTD, Serial # 10295

1 YR

0002 Shall include full service and preventative maintenance per year for Medrad Portegra2 Overhead

1 YR

Revision: 01

Counterpoise System, Catalog # DCS- CS, Serial # 0313/16360

0003 Shall include full service and preventative maintenance per year for Medrad MRXperion MR injection System, Catalog # DCS-MRXP, Serial # 311096

1 YR

Base Year Total: $ Option Year 1 12/01/2024 -11/30/2025

1001 Shall include full service and preventative maintenance per year for Medrad Stellant D CT Injection Systems, Catalog # TCS-SCTD, Serial # 10295

1 YR

1002 Shall include full service and preventative maintenance per year for Medrad Portegra2 Overhead Counterpoise System, Catalog # DCS- CS, Serial # 0313/16360

1 YR

1003 Shall include full service and preventative maintenance per year for Medrad MRXperion MR injection System, Catalog # DCS-MRXP, Serial # 311096

1 YR

Option Year 1 Total: $ Option Year 2 12/01/2025 -11/30/2026

2001 Shall include full service and preventative maintenance per year for Medrad Stellant D CT Injection Systems, Catalog # TCS-SCTD, Serial # 10295

1 YR

2002 Shall include full service and preventative maintenance per year for Medrad Portegra2 Overhead Counterpoise System, Catalog # DCS- CS, Serial # 0313/16360

1 YR

3003 Shall include full service and preventative maintenance per year for Medrad MRXperion MR injection System, Catalog # DCS-MRXP, Serial # 311096

1 YR

Option Year 3 Total: $ Base Year and All Options Years Total: $

Revision: 01

Statement of Work (SOW) Medrad Service and Preventative Maintenance

1. Background: The Biomedical Engineering Department is committed and proudly serves the VA

Medical Hudson Valley Healthcare at Castle Point. We aim in providing the best possible environment for healthcare to our veterans and the highest standards of service to our customers. We are currently seeking a full service and preventative maintenance (PM) contract for Medrad Equipment.

2. Scope of Work:

The service and maintenance agreement shall include full service and preventative maintenance per year for each equipment outlined in the SOW. This full-service contract is to include all necessary labor, maintenance, tools, equipment, transportation and parts required to perform repair and Preventive Maintenance (PM) on listed equipment. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Vendor must have access to Original Equipment Manufacturers (OEM) parts, manuals and schematics to perform the service.

Agreement to also include:

• Local travel for after hour service

• Enhanced access to my Radiology Solutions customer portal

• 24/7 Technical Support

• VirtualCARE® Remote Support

• 2 Hardware Enhancements during the 3-year agreement

• Certegra® Workstation 3.0 upgrade

• MEDRAD® Stellant FLEX upgrade.

3. Equipment List:

Manufacturer Description Catalog Serial Number

Medrad Stellant D CT Injection System

TCS-SCTD 10295

Medrad Portegra2 Overhead Counterpoise Sys.

DCS-CS 0313/16360

Medrad MRXperion MR injection System

DCS-MRXP 311096

Revision: 01

4. Documentation and Reports:

The documentation will include legible detailed descriptions of the scheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. In addition, each Equipment Service Report must at a minimum document the following data legibly and in complete detail:

a. Name of Contractor.

b. Name of Field Service Engineer who performed services.

c. Contractor Service Equipment Service Report Number/Log Number.

d. Date, time (starting and ending), and Hours-On-Site for service call.

e. VA Purchase Order (PO) #(s) covering the call, if outside normal working hours.

f. Description of Problem reported by COR/User.

g. Identification of Equipment to be serviced:

h. VA Inventory Entry # (if available), manufacturer, model #, serial #, and any other manufacturer's ID #’s.

i. Itemized Description of Service Performed (including Costs associated with after normal working hour services), including:

j. Labor and travel hours, parts replaced (with part#s), location of problem (equipment assembly, circuit, etc.) and corrective Action.

k. Signatures required:

1. Field Service Engineer performing services described shall report to Biomed and sign in on the Biomed Service Log book upon arrive to the equipment site.

2. VA Employee Shall be notified that repair /service has been completed.

3. Field Service Engineer performing the service shall provide a completed report of the service to Biomed upon completion of assigned service.

a. “Log Book” to be located in Biomed Office Bldg. 19, room C114 at the equipment site for entering arrival and departure times and maintaining a PM and Repair records.

5. Reporting Requirements:

The contractor shall be required to report to HTM Biomed Engineering, bldg. 19, Room H114 to log in during Normal Business Hours. Outside of Normal Business hours, Field Service Engineer may report directly to area Supervisor at equipment site. When the service is completed, the Field Service Engineer shall document services rendered on a legible Equipment Service Report ESR(s). All ESRs require an acceptance signature from the Area Supervisor. The Field Service Engineer shall be required to log out either by contacting/meeting the COR to provide him with the Equipment Service Report ESR(s) or at Biomedical office. Outside of Normal Business Hours, Field Service Engineer FSR(s) may be left in the Biomedical. Detailed Field Service Engineer FSR(s) must be received within five (5) business days after completion of work electronically (e-mailed to COR jesus.alonso@va.gov by fax to (845) 831-2000, or by mail VA Hudson Valley HCS Attention 41 Castle Point Road, Castle Point NY 12590.

mailto:jesus.alonso@va.gov

Revision: 01

6. Reporting Required Services Beyond the Contract Scope:

The Contractor shall immediately, but not later than 24 consecutive hours after discovery notify the CO and COR, (in writing), of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract.

7. Period of Performance:

The services shall commence within one month of contract award. The estimated period of performance for Base year is 12/1/2023-11/30/2024 with the provision of two option years 12/01/2024 – 11/30/2026. The Contractor must be able to provide service and maintenance between the hours of 8am – 5 pm Monday – Friday. Any work required after hours must be approved by the COR or COR or Contracting Officer (CO). Work at the government site shall not take place on Federal holidays or weekends unless directed by the CO.

8. Place of Performance:

Castle Point VA Medical Center Building 16, Room 016 41 Castle Point, Wappinger Falls, NY 12590

9. Competency Of Personnel Servicing Equipment:

Each respondent must have an established business, with an office and fulltime staff. The staff includes a "fully qualified" Field Service Engineer and a "fully qualified" Field Service Engineer who will serve as the backup. The Field Service Engineer shall be authorized by the contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent Field Service Engineers who are authorized, trained and licensed by the OEM. The contractor shall be able to furnish upon request written assurance of the competency of their personnel and a list of credentials of approved Field Service Engineers for each make and model of equipment the contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or the COR specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on the VAMC equipment. If subcontractor(s) are used, they must be approved by the CO; the contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

10. Test Equipment:

Contractor is required to utilize testing equipment for calibration which has been certified to be accurate, with accuracy traceable to a national standard. Certification certificates shall be made available to COR upon demand.

11. Changes to Statement of Work:

Any changes to this SOW shall be authorized and approved only through written

Revision: 01 correspondence from the CO. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

The purchase order period of performance is 12/01/2023 – 11/30/2026.

Place of Performance/Place of Delivery

Address: 41 Castle Point Road, Wappinger Falls, NY

Postal Code: 12590 Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

(SEP 2023)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (End of Addendum FAR 52.212-1)

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEPT

2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, http://acquisition.gov/comp/far/index.html

Revision: 01 or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number; 36C24224Q0072

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

Revision: 01 the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition;

and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

https://www.acquisition.gov/far/subpart-4.10#FAR_Subpart_4_10

Revision: 01

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

Revision: 01

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).)

The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

Questions: Request for Information (RFI)/questions shall be submitted in writing via email to Tracy Vega at Tracy.Vega@va.gov. Telephonic questions will not be accepted. Request https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil https://www.acquisition.gov/far/subpart-32.11#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

Revision: 01 for Information/Questions will not be accepted after November 20, 2023, 10:00 AM EST.

Questions will be answered in an amendment to the solicitation.

Submission Instructions: Technical packages (proposals) must be received not later than November 24, 2023, 10:00 AM EST. The government will only accept electronic submissions via email. Send all quotations to Tracy.Vega@va.gov. The email subject line must identify Solicitation 36C24224Q0072. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Offers that do not adhere to these instructions may be determined to be incomplete and, therefore, risk being rejected without further consideration for award. Offer submissions shall include:

a. Completed acknowledgement of amendments sections (if applicable).

b. A technical submission to describe the offeror’s capability and experience in delivering the services in the Statement of Work (SOW) via 52.212-2 Evaluation of Commercial Items section.

c. Past performance information via 52.212-2 Evaluation section.

d. Completed Section Price/Cost Schedule.

e. Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

(End of Provision)

2. FAR 52.212-2, “Evaluation–Commercial Products and Commercial Services” (NOV 2021)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

(a) Basis for Award. The Government will award a contract resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous and best value to the Government, given price and other factors considered. Comparative analysis may be used.

(b) The following factors shall be used to evaluate quotations:

(1) Technical Capability: Technical capability is defined as an offeror’s ability to satisfy the solicitation’s requirements, providing the highest quality service to the specified facilities. The technical capability will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in

Revision: 01 the SOW, solicitation, and based on the information requested in the instructions to quoters section of the solicitation.

The Contractor must demonstrate in their technical capability the understanding of this requirement needs by providing a capability statement with relevance of the scope of work regarding the Medrad preventative maintenance as stated in the SOW.

a. Specific Scope of Work: The quoter will be evaluated on how well their technical capability statement demonstrates how the vendor will meet the needs of this requirement for Medrad preventative maintenance as specified in scope of work. See the SOW.

b. Technical Experience: The quoter will be evaluated on how well their technical experience reflects that the offeror is a firm who regularly is engaged in the performance of work as stated in scope of work and complexity. The Offeror's experience will be evaluated on their proficiency in performance of the duties as requested.

c. Authorization: Provide documentation the vendor performing the services have been trained, authorized and licensed by Bayer Healthcare to provide preventative maintenance and calibration on equipment specified in SOW.

(2) Past Performance: The offeror will provide at a minimum three past performance of similar scope or complexity. Information to include a description of work done. The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum.

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides http://www.cpars.gov/ http://www.cpars.gov/

Revision: 01 benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations.

The evaluation will consider the following:

(End of Addendum to FAR 52.212-2)

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and

Commercial Services” (NOV 2023)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023)

Addendum to FAR 52.212-4 – Show FAR clauses followed by VAAR clauses in numeric order.

List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.232-18 Availability of Funds (Apr 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 852.201-70 Contracting Officer’s Representative (DEC 2022) 852.203-70 Commercial Advertising (MAY 2018) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.242-71 Administrative Contracting Officer (OCT 2020)

(End of Addendum to FAR 52.212-4)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

Orders – Commercial Products and Commercial Services” (NOV 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

https://www.sam.gov/portal

Revision: 01

52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) 52.219-28, Post Award Small Business Program Rerepresentation (SEP 2023) 52.222-3, Convict Labor (JUN 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50, Combating Trafficking in Persons (NOV 2021) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018) 52.242-5, Payments to Small Business Subcontractors (JAN 2017) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment - Requirements (MAY 2014)

All quotes must be sent to the NCO 2 at Tracy.Vega@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than November 24, 2023, 10:00 AM EST at Tracy.Vega@va.gov.

mailto:Tracy.Vega@va.gov mailto:Tracy.Vega@va.gov

Revision: 01

Telephonic communication will not be accepted, all and any matter regarding this combined synopsis/solicitation must be sent by email to Tracy.Vega@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Tracy Vega, Contracting Officer, 716-862-7461, and Tracy.Vega@va.gov