36C24223Q1136 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904 To all Offerors/Bidders

36C24223Q1136 08-25-2023

X X X

See CONTINUATION Page

VANJHCS EAST ORANGE

VAMCE

On-Site Surgical Instrument Repair Services

This amendment P0001 is to provide a response to questions asked for solicitation # 36C24223Q1136_1.

Responses are due 09/15/2023 10:00 AM ET via email to TIFFANY.VAZQUEZ-SIMON@VA.GOV.

Natalie Acevedo Contracting Officer

CONTINUATION PAGE

VANJHCS East Orange VAMC 385 Tremont Avenue East Orange, NJ 07018 - On-Site Surgical Instrument Repair Services – RESPONSE TO QUESTIONS ASKED

SOLICITATION NO. 36C24223Q1136_1 | VANJHCS EO VAMC Instrument Sharpening and Repair Services RFQ Questions & Answers

1. On page 6 in the SOW (under the Objectives section), it states that the repair service schedule is set at "bi-weekly". However, the price/cost schedule on page 9, states that the repair service frequency of service visits is for twice monthly (bi-monthly). Which service schedule (bi-weekly or bi-monthly) are we supposed to go with? If this an error on the price/cost schedule, will you make the correction and send out an amended schedule?

• The price/cost schedule specifies 24 days = 2 onsite visits x 12 months. Answer: Bi-monthly

2. A) Is there an equipment inventory listing of all the instruments that are being serviced under this contract?

• No there are no specific inventory listings this is for all the hospital and clinic RMD, mostly stainless-steel trays.

B) Can you clarify what types of instruments and what volume of replacement instruments that you are anticipating will be included in this contract? Referring to page 6 under Scope of Work "The Contractor shall replace basic instrumentation that cannot be repaired"

• We are looking for a service that provides the top basic surgical instruments on their truck and can do on the spot replacements with basic things like scissor and clamps, we would like the top 100 instruments.

3. Does this solicitation include repairs to power equipment, cameras, endoscopes (flexible and rigid), and other medical devices? If not, then will there be a requirement to have the ability to service these specialty items?

• No power equipment and endoscopes are sent out through Bio med HTM.

4. How many trays are expected to be serviced during one, on-site service visit? How many trays, would you estimate, need to be repaired during each onsite visit?

• We are expecting 6-8 trays depending on the size and one clinic loose set of instruments about 10-15 to be done in the onsite visit. The company doing per diem now is doing 6-8 trays per visit and the clinic instruments in 7-8 hour.

5. Are there a backlog of instruments from surgical trays or instruments from the repair bin that will need to be caught up and completed at the onset of this award?

• No, we will keep going from where we are. The current company keeps track of the inventory the service and plans for the next visit based on the needs of the facility and the rotation /use of the RMD.

6. Although this solicitation is for a one-year, firm fixed costs contract, will there be a clause for option years to be included for this contractual obligation?

• Not at this time.

7. Are offsite repairs to be included in our daily onsite bid price or would offsite repairs be billed separately from this contract award? Same for replacement instruments?

• No, off-site repairs are not included in daily on-site bid price. FROW SOW: “If an instrument has extensive damage and cannot be repaired on-site, the contracting officer or designee must approve off-site repairs which may require a second level approval from a clinical manager or supervisor. If approved, the Contractor will provide within 3 business days a description of the defect, repair options, cost, and estimated time repair will be completed. Contracting officer or designee will determine whether to pursue off-site repair option or return instrument without repair.”

• We are not looking now for off-site repair service.