36C24223Q1132_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

The Department of Veterans Affairs Syracuse VAMC located at 800 Irving Avenue, Syracuse NY 13210-2716 has a requirement for Adaptive Golf Cart for the Syracuse NY Recreation department. The Syracuse VA Medical Center at Syracuse shall award a firm fixed price contract to a Contractor authorized to supply an Adaptive Golf Cart that will allow Spinal cord injury patients to play golf. This procurement is for a Brand name or equal and for this procurement the Brand name- SoloRider Golf cars with a period of performance starting on or around August 30th, 2023 through December 30, 2023.

The Syracuse VA Medical Center has a procurement request for one SoloRider golf cart. This is a Combined Synopsis Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this solicitation. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. Interested Contractors that respond to this Combined Synopsis Solicitation must provide evidence that they are able to meet all the requirements identified herein. This requirement is being solicited open and unrestricted.

The proposed contract action is for supplies for which the Government intends to solicit competitive offers to award a firm fixed price contract. Interested Contractors may submit offers, and all eligible offers received prior to the date listed in SAM.gov shall be considered by the Government. The NAICS code for this requirement is NAICS Code is 339113– Surgical Medical Appliances and the size standard is 750 Employees.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-03. Only emailed proposals received directly from the offeror shall be considered.

Statement of Work (SOW)

A. GENERAL INFORMATION

1. Title of Project:Adaptive Golf cart for Veterans

2. Type of Contract Contemplated: Adaptive Golf cart

B. SCOPE Golf cart must have the following features such as:

The government is seeking to purchase an adaptive golf cart to allow Veterans with limited mobility and/or physical disabilities the opportunity to enjoy the leisure activity of golf without the hinderance of having a physical disability. An adaptive golf cart is a necessary device for the Veterans to use to be independent and safe on the golf course.

C. REQUIREMENT/SALIENT CHARACTERISTICS/SPECIFICATIONS

Common Nomenclature:Adaptive Golf Cart

Kind of material (i.e., type, grade, alternatives, etc.): see below

Electrical Data (i.e., 110 v, 60 Hz, 3 Ph, etc.):

Four-wheel automotive suspension that also includes shock absorbers

18x8.5-8 tires, no turf damage which is important when using these on the putting greens

Low ground pressure of approx. 7 psi-

(3) 12 Volt Deep Cycle Batteries

Multi orientation swivel seat with multiple locking positions

Waist and chest belts

Transfer bars

Front golf bag holder crutch holder

Speed control

Ground clearance of 6 inches

Cup Holders and additional storage space Dual hand controls with ergonomic brake and accelerator control levers.

Automatically parking brake

The Electric Stand-up seat allows rider to position themselves from seated to standing

Dimensions, size, capacity:

Seating capacity: 1 person ONLY, maximum weight 350 lbs.

Principles of operation: will be used on a golf course Restrictive environmental conditions: tires to be able to meet the terrain of grass, asphalt, and sand.

Intended use: For Veterans with disabilities to be able to play golf independently with the assistance of an adaptive golf cart. Our VA has an active Amputee and Spinal Cord Injury/Disorders (SCI/D) unit and offering Veterans the opportunity to be inclusive in this sport follows the guidelines for the American Disabilities Act. This piece of equipment will allow Veterans to be able to golf and gain their sense of independence back and resume healthy and productive leisure pursuit. (Golf)

End item application:

Original equipment manufacturer part number: A brand name or equal to a Solo Golf rider adaptive golf cart

Other pertinent information that describes the item, material or service required:

A brand name or equal to a Solo Golf rider to playing adaptive golf in the community

D. OTHER UNIQUE REQUIREMENTS

Compatibility with Existing Equipment: N/A

Applicable DICOM compliance, Directives or IT Policies: N/A

Coordination with On-going Construction Project (provide the project number): N/A

Warranty:

Limited Warranty Periods

Batteries & Tires are covered by manufacturer's warranty.

Safety/ISO/IT/BioMed/SPS & Other Departmental Compliance:

E. DELIVERY

This section should clearly state: we need 1 adaptive golf cart delivered to: to be delivered by September 30, 2023

Delivery will be to 800 Irving Ave, Syracuse NY 13210 attention: Recreation therapy (#128) Warehouse specifically

Your cart will be delivered via Truck with a Lift Gate, so there are no special unloading requirements.

The Carts are fully charged and tested before delivery and are Ready-To-Go when they arrive.

· What the Contractor must deliver. If different tasks have different delivery requirements, they must be clearly identified. Contractor will deliver the adaptive golf cart to the Syracuse VA

· When the Contractor must deliver. This may be stated using actual dates, days after contract award, or using some other method that clearly marks the required delivery date.-signature occurs at the Syracuse VAMC Warehouse

· Where the Contractor must deliver the service. This may be stated as a location, an organization, a person identified by position (e.g., Contracting Officer’s Representative, a person identified by name or using some other description.) Syracuse VAMC 800 Irving Ave Recreation therapy Suzanne Hawes ext 52589

· What documentation (if any) the Contractor must obtain from the Government to verify Government receipt of the delivery. .-signature occurs at the Syracuse VAMC Warehouse

· Where inspection and acceptance will occur. .-signature occurs at the Syracuse VAMC Warehouse

Deliverable Schedule

We need this Adaptive golf cart delivered by 9-30-2023 to the Syracuse VAMC Warehouse attention Recreation Therapy (#128)

F. BILLING/INVOICING-Submitted through the VA Financial Managment System (FMS)

G. CUSTOMER INFORMATION

Government Furnished Information, Materials, & Equipment The government shall supply the following information:

All Syracuse VAMC modified information listed in section Government Furnished Materials (GFM) and Government Furnished Equipment (GFE) are not required and will not be provided for this effort.

52.212-2 EVALUATION—COMMERCIAL ITEMS (November 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate quotations:

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.

(4) Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum. If your proposal does not provide pricing for all of the line items it shall be evaluated as unacceptable and will receive no further consideration for award.

This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and the Government shall award a contract for the Supply of an adaptive golf cart to the Syracuse VAMC. This combined synopsis solicitation shall result in the award of a firm fixed price contract. The provisions and clauses incorporated into this solicitation document are those in effect at the time of publication. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) may be accessed on the Internet at https://www.acquisition.gov/content/regulations. The North American Industry Classification System (NAICS) code is 339113 with a size standard of 750 employees applies to this solicitation. This requirement consists of supplying an Adaptive Golf Cart with a period of performance of August 30th, 2023, through December 30, 2023. Delivery of Adaptive Golf Cart shall be to the Syracuse VA Medical Center, 800 Irving Avenue, Syracuse, NY 13210-2716. The following solicitation provisions and contract clauses apply:

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SUPPLEMENTAL INSURANCE REQUIREMENTS

VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN2023) DEVIATION VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN2023) DEVIATION.

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV2018)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JUN 2023)

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Proposals are due no later than Friday August 29th, 2023, 4:00 PM Eastern Standard Time. Use electronic mail to submit proposals to Lorraine.Hussain@va.gov and ensure that your proposal is signed and dated. Telephone inquiries shall not be accepted. Please submit any questions regarding this solicitation via email to Lorraine.Hussain@va.gov by August 25th. If necessary, the Contracting Officer shall publish an amendment to SAM.gov to answer all questions received during the time period.

Attachment A: Delivery Information and Invoicing Information Individual Orders: Delivery orders and purchase orders shall be issued by a Contracting Officer. No other methodology for ordering is acceptable. Only warranted Contracting Officers have the authority to issue purchase orders.

Delivery: All deliveries shall be made to the following address:

SYRACUSE VA MEDICAL CENTER

800 IRVING AVENUE

SYRACUSE, NY 13210-2716

Shipping: All Supplies are to be shipped FOB Destination without any exceptions.

Invoicing: The obligation of funds shall occur at the delivery order level. Each delivery order number shall have a corresponding purchase order number. To receive payment, the Contractor must invoice against the purchase order number associated with the corresponding delivery order number. Invoices must be submitted electronically through the Tungsten Network against the correct purchase order number. Invoices must include the following: the purchase order number, the order date, the order number or the invoice number.

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GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs 400 Fort Hill Ave.

Canandaigua NY 14424

POINT OF CONTACT*

CONTRACT SPECIALIST

LORRAINE HUSSAIN

LORRAINE.HUSSAIN@VA.GOV

PLACE OF PERFORMANCE

800 IRVING AVENUE

SYRACUSE NY

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

See attached document: 36C24223Q1132-Combined Synopsis-Solicitation-Adaptive Golf Cart.

Combined Synopsis/Solicitation Notice