36C24223Q0777.docx

Toro Equipment Maintenance and Repair Services VA New Jersey Healthcare System

STATEMENT OF WORK

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist TIffany Vazquez-Simon tiffany.vazquez-simon@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

PSC: J049 - Maintenance, Repair, and Rebuilding of Equipment- Maintenance and Repair Shop Equipment

SOL: 36C24223Q0777

DUE: June 12, 2023, at 10:00 AM EST

SET ASIDE: N/A

NAICS: Maintenance, Repair, and Rebuilding of Equipment- Maintenance and Repair Shop Equipment

POP: 10/01/2023 – 09/30/2028

AGENCY: VA New Jersey Healthcare System - Lyons VAMC, located at 151 Knollcroft Road Lyons, NJ 07939 POC: Tiffany Vazquez-Simon, email tiffany.vazquez-simon@va.gov DESCRIPTION: NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT TO STORR TRACTOR COMPANY Market research was conducted and determined that STORR TRACTOR COMPANY is the only vendor capable of meeting the requirement at VA NEW JERSEY HCS- LYONS VAMC.

This Notice of Intent is not a request for Proposals or Quotations. No solicitation document exists, and no telephone or email inquiries will be accepted.

No contract award will be made on the basis of proposals, or quotations received in response to this notice.

The government MAY consider all Expressions of Interest (EOI) received prior to June 12, 2023.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

Responses to this notice must be emailed tiffany.vazquez-simon@va.gov and received by 10:00 AM EST on June 12, 2023.

Submitters are responsible for ensuring their EOI reaches the designated contracting officer on-time.

See attached Statement of Work below for additional details.

If you have any questions or concerns, please contact me.

Special Notice Special Notice

Special Notice

A. BACKGROUND

Maintenance and repair contract for Two Toro Grounds master Polar Trac machines with attachments, Two Toro Workman HDX 4WD Utility vehicles, Two Toro Grounds master Rotary Mower/Traction Units, 1 Toro Z Master 6000 Series Rotary Mower The VA NJ HealthCare System (VANJHCS) Lyons Campus requires an annual maintenance and repair service contract to perform routine preventative maintenance and repair service. This service should be for both in shop and mobile service work depending on the requirements and availability of the repair facility. The VANJHCS utilizes the Toro Grounds master Polar Trac for snow removal services at our facility primarily for sidewalks and parking lots. The VA relies heavily on the two (2) Polar Trac machines at our facility for maintaining a safe walking and driving surface for our patients and Employees. The Toro Workman HDX 4 WD Utility Vehicles support sidewalk and parking lot salting operations as well as many other grounds Department services year-round. The Toro Grounds master Rotary Mowers and Traction Unit/Mower provides large scale lawn cutting service. These machines are critical to our operation and must be maintained in an operational status with minimal down time.

B. OBJECTIVE

To maintain our snow removal, utility equipment and lawn mowing machines in operational condition at all times meeting our commitment to our patients and employees by providing safe walking and parking areas as well as manicured lawns. This will be accomplished by a regular maintenance and repair service contract to ensure proper operation and longevity of the machinery thus enabling us to meet those commitments.

C. SCOPE OF WORK

The contractor will furnish all labor, materials, parts, supplies, equipment, and transportation necessary to accomplish the services contained within this contract. All work shall be performed by competent personnel, experienced and qualified to work on the specific equipment. The selected contractor will provide the following inspection and maintenance once per year in accordance with the Manufactures maintenance and service manual and needs of the VANJHCS. Repair service will be provided by contractor as an in-shop repair or mobile road service repair at the contractors discretion. Contractor must make every effort to pick up machine within 24 hours for shop repair or provide a mobile service technician within one day after emergency service call was placed. This is a full-service maintenance and repair contract. Any damaged or non-working parts will be replaced to bring the machine to full working and operational condition as per any/all manufactures recommendations. All work will be coordinated through the VANJHCS Contracting Officers Representative (COR) or designated representative.

The following Equipment is included in the annual service contract:

1. Toro Ground Master 7210 Polar Trac Model 30663 Serial Number 315000501 334.9 Hours presently on unit

2. Toro Ground Master 7210 Polar Trac Model 30381N Serial Number 314000112 701.0 Hours presently on unit

3. Toro Workman HDX 4-Wheel Drive Utility Vehicle with bed Model Number 07386 Serial Number 315001026 2,853.6 Hours presently on unit

4. Toro Workman HDX 4-Wheel Drive Utility Vehicle with bed Model Number 07386 Serial Number 315001025 3,619.0 Hours presently on unit

5. All attachments to the above equipment to include 2 Snow Plows, 2 M-B Brooms, 1 Boss Salt Spreader and 1 Snow Blower.

6. Toro Grounds Master 5900 Rotary Mower Model Number 31598 Serial Number 311000216 1,054.3 Hours presently on unit

7. Toro Grounds Master 3280-D 4WD Traction Unit (Mower) Model Number 30345 Serial Number 311000320 774.8 Hours presently on unit

8. Toro Z Master 6000 Series Rotary Mower

YEARLY INSPECTION AND MAINTENANCE

This list does not include every inspection and maintenance required, Contractor will refer to the Manufactures service recommendations and any dealer schedules that will error on the side of more maintenance as opposed to less. If the schedule states years instead of hours then the age of the machine will dictate that particular recommended maintenance action otherwise an hours operated schedule will be used.

1. Perform full visual inspection of machine and advise if any repairs are needed

2. Steam clean machine

3. Change engine oil and filter

4. Change hydraulic oil and filter

5. Change fuel filter, check fuel lines and connections

6. Change air filter

7. Check hydraulic hoses for wear and leaks, replace if needed

8. Check and adjust all engine belts

9. Check and adjust all safety switches

10. Clean radiator

11. Check and adjust brakes, replace calipers, rotors and pads as needed or any part required in an electric braking system if so equipped

12. Check and adjust High and Low engine RPM

13. Adjust engine valves

14. Fuel injectors and pumps will be checked and repaired or replaced as needed

15. Lubricate all points on machine and top off all fluids

16. Load test battery and check charging system and connections

17. Check and lubricate broom as required, replace brushes with refill when needed

18. Check tire pressures and torque wheel lug nuts

19. Replace tires when needed

20. Replace/sharpen cutting blades as needed

21. Check, replace and adjust drive belts on mowing deck when worn

22. Check engine coolant level, inspect hoses and seals. Replace if cracked or torn

23. Replace spark plugs in gasoline engine

24. Check all interior and exterior lights

25. Check steering system and all linkages and components, perform alinement when needed

26. Perform flushing and fill of any fluid system when necessary IAW recommended hourly service schedule. Brakes, Hydraulic, Coolant, etc.

27. Any other repair work not mentioned in this maintenance list and found during the yearly inspection will be performed under the Unscheduled Repairs section of the agreement.

UNSCHEDULED REPAIRS

All systems and components are covered under this contract. All needed parts will be replaced if failed for any reason. This equipment will be kept in 100% working condition. Any parts not in stock will be ordered in an expedited fashion to ensure our machines have minimal down time. If a breakdown occurs the contractor will be notified by the COR or a designated representative and repair work performed as stated in the scope of work. An estimate shall be provided for any major repairs and be approved by the COR prior to start of work.

D. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. All work shall be performed by competent personnel, experienced and qualified to work on the specific equipment. Contractor shall ensure all personnel authorized to maintain the equipment specified by the contract are competent and able to perform all duties listed under the terms of the contract. All work performed shall be first class in accordance with good manufacturing practices.

E. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, all associated working papers, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

F. PERIOD OF PERFORMANCE

10/01/2023- 09/30/2028 (base year with four option years contract).

G. PLACE OF PERFORMANCE

VA New Jersey Healthcare System - Lyons VAMC 151 Knollcroft Road Lyons, New Jersey 07939

H. CONTRACT TYPE

Firm Fixed Price.

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