36C24223Q0745 0002.docx

SUBJECT*

AHBPCE Communications Services (VA-23-00048007)

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contracting Officer Clifford Harrison Clifford.Harrison@va.gov

718.584.9000 Ext.4680

PLACE OF PERFORMANCE

385 Tremont Avenue

East Orange NJ

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

DESCRIPTION

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx

NY

10468-3904 36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx

NY

10468-3904

36C24223Q0745

52.212-4(c) Changes x The purpose of this amendment is to answer questions posed by a prospective contractor in reference to the requirement, and to make the following changes to Solicitation # 36C24223Q0745.

Clifford Harrison Contracting Officer A.1 Questions & Answers

1. In reviewing the solicitation documents, we wanted to confirm that the due date is July 28, 2023, as stated on page 19. The cover sheet indicates a contradictory due date of July 20,2023.

a. An amendment was already posted for this error. Please see updated date for offer which is due August 4, 2023, 12PM EST.

2. Is this new work or a recompete?

a. This is a new requirement, and I don’t have any information.

3. If it’s a recompete, who is the current incumbent?

a. This is a new requirement, and I don’t have any information.

4. Are any of the Key Personnel currently filling any positions related to this work?

a. This is a new requirement, and I don’t have any information.

5. What is the Public Trust(Clearance Level) level required for this contract?

a. For this Airborne Hazards and Burn Pits Center of Excellence (AHBPCE) Communications requirement there is no clearance level for this requirement.

6. Does the government intend to provide any GFE (Laptops) for this work? If yes, how many?

a. No, Laptops will be provided for this requirement. All vendors are to provide there on equipment.

7. What types of applications will the Web Support Specialists be required to use?

a. The Web Support Specialists will be required to use any applications which have the capability of regularly and accurately updating our website (e.g. Teamsite).

8. What specific application/Tools skillsets are the Graphic Designers required to possess?

a. For this question, please refer to the PWS on page 8 section 10 Personnel all skill sets are required under this section.

Personnel: Certain skilled experience professional and/or technical personnel are essential for accomplishing the work to be performed and provide the greatest value. These are defined as key personnel and are those persons the contractor identifies and those whose résumés are submitted. The Contractor agrees that the key personnel roles shall not be removed, diverted, or replaced from work without coordination with the CO and COR. The following labor categories are defined as Key Personnel Roles:

0. Project Manager: Experienced project management professional; ≥ 4 years in managing a multidisciplinary team (e.g., graphic designers, technical writers, etc.); ≥ 2+ years working with clinical/scientific subject matter experts; prefer experience with military/veteran populations and associated vernacular.

0. Graphic Designer(s): Experienced Graphic Designer; ≥ 4 years generating and manipulating graphic images, animations, sound, text and video into multimedia programs. Expert knowledge of current graphic design software to produce graphic art and visual materials for informative and instructional material. Prefer experience with military/Veteran populations and associated vernacular.

0. Technical Writer: Creates and publishes technical documentation and manuals. Collects and interprets technical data or information and coordinates layout for publication. A specialist on complex technical and business matters, and work is highly independent. ≥ 4 years of experience.

0. Communications Specialist(s): Assist in planning, editing and writing content for a variety of internal communications mediums. Collaborate with team members to assist with key message development and outreach strategies. ≥ 4 years of experience.

0. Web Support Specialist(s): Collaborates with team members to provide technical support and coordination for website updates and maintenance. Troubleshoots any problems to determine causes and provide solutions. ≥ 4 years of experience.

Additional labor categories to be utilized but not identified as key personnel:

0. Administrative Support Professional(s): The support professional may serve to facilitate meetings, prepare invoices, procure products and other associated administrative tasks.

9. The narrative mentions the use of “advertisements” yet no specific requirement for advertising exists in the SOW, nor is there a CLIN for advertising. Does the government require advertising services?

a. "Advertisements" are referring to promotion of educational or outreach activities (e.g. research presentations, educational courses for Veterans and providers, etc.). Promotion would be expected via flyers, email templates, or similar materials.

10. Regarding Notice 36C24223Q0745, R426--AHBPCE Communications Services - Given the included parameters under "Contract Experience" within this notice, will you clarify if this language is a preference as to the firm's qualifications or absolute requirement limiting competition to only firms with existing contracts with AHBPCE. Our company, Wapack Industries LLC is an SDVOSB firm with a team that is well situated to both compete and perform this work; however, the specifications seem to ensure only firms with existing contracts are able to bid.

a. The Evaluation Factors located on page 14 have been modified to from:

(1) Technical capability - Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all of the requirements of the SOW.

(2) Key Personnel: Provide offeror staffing plan involving communications specialists and web support specialists to include resumes of assigned personnel.

(3) Contractor Experience: The contractor shall be a firm regularly engaged in AHBPCE. The offeror/vendor shall provide 3-5 instances of past experience of similar scope within the past 5 years. The contractor shall be a firm regularly engaged in the Airborne Hazards and Burn Pits Center of Excellence (AHBPCE) Communications.

To:

See attached document: S02 Combined Sys. UPDATE.

See attached document: P07 Wage Determination 1.1.

This amendment is to address all questions, and to modify solicitation 36C24223Q0745.