36C24223Q0542_1.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Fuqua, Stacey Stacey.Fuqua@va.gov Stacey.Fuqua@va.gov

PLACE OF PERFORMANCE

ADDRESS

New Jersey Healthcare System (NJHS) Lyons Campus

Facilities Maintenance Service

151 Knollcroft Rd

Lyons NJ

ADDITIONAL INFORMATION

DESCRIPTION

VANJHCS Hobart Dish Machine Preventive Maintenance Service Contract Statement of Work

1. Background:

The VA New Jersey Healthcare System Lyons Campus is currently seeking a preventive maintenance and on-call repairs service contract for the Hobart flight style dish machine, model FT900BD, and conveyor belt model SBC-N/PRC-N, and the Hobart Pulper model #WPS-1200 at the Lyons Campus. All work shall be performed by Certified-Licensed technicians. Preventive maintenance will be in accordance with OEM specifications.

Place of Performance

New Jersey Healthcare System (NJHS) Lyons Campus Facilities Maintenance Service 151 Knollcroft Rd Lyons N.J. 07939

Estimated Period of performance:

June 07, 2023- June 06, 2024

2. Scope of work:

a. The contractor shall furnish all necessary labor, equipment, tools, materials, repair service, parts and supervision for complete on-site preventive maintenance service as specified below in accordance with the terms, conditions and schedule of this SOW.

b. Contractor shall test the functionality of the equipment upon completion of repair. The contractor shall provide the VAMC with copy of current calibration. Test equipment calibration shall be traceable to national standard.

c. The contractor shall provide maintenance schedule as follows (1) one annual preventive maintenance inspection and 10 total callbacks during normal business hours and 5 total callbacks for after hours (4:30 pm) to include parts/installation. Annual Inspection to be completed in the month of May at the Lyons campus.

d. The contractor shall provide Unscheduled: Unscheduled maintenance is defined as any problem/defect during cleaning/preventive maintenance inspection or breakdown/repair during other than scheduled preventive maintenance that would require further maintenance and or parts. Contractor shall present to the COR a complete list of repairs for review and approval before any unscheduled maintenance/repairs are made.

3. Repairs:

a. The contractor shall maintain the equipment by furnishing all necessary labor, equipment, tools, materials, repair service, shipping charges and all peripherals. The contractor will provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts and maintaining the equipment, including all intervening calls necessary between regular service calibrations.

b. Only the COR has the authority to approve/request a service call from the contractor.

c. The contractor Response time: Contractor’s FSE must respond with a phone call to the COR and his/her designee within two (2) hours of receipt of notification and be on-site within four (4) hours. Work outside normal-duty hours requires authorization by the CO and COR.

4. Equipment List:

a. Lyons Campus Equipment located in building 54- Room 112

1. HOBART FLIGHT STYLE DISHMACHINE, MODEL FT900BD, SER. 271195061

2. AEROWERKS TRAY BREAKDOWN CONVEYOR, MODEL SBC-N/PRC-N, SER. J131714

3. HOBART PULPER, MODEL WPS-1200, SER. 100200735

6. Hours of Coverage

a. All work performed under this contract will be during the hours of 8am to 4pm and the days of Monday through Friday. Exclusions: Weekends and Federal Holidays. All service/repairs shall be performed during the normal business hours of coverage unless requested and approved by the COR.

b. Federal Holidays observed by the VAMC are New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, President’s Day, Veterans Day, Memorial Day; Christmas Day, Thanksgiving Day, Independence Day, and any other day specifically declared by the President of the United States to be a national holiday.

8. Documentation/Reports:

1. The documentation will include legible, detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour service required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the conformance standards. In addition, each ESR must as a minimum document the following data legibly and in complete detail:

a. Name of Contractor.

b. Name of FSE who performed services.

c. Date, Time (starting and ending), Equipment Downtime and Hours-On-Site for service call.

d. Contract award number and obligation number identified in the contract which covers the call if outside normal working hours.

e. Description of problem reported by COR/User.

f. Identification of equipment to be serviced:

(1) Invoice number, Manufacturer’s name, Device name, Model number, Serial number, and any other manufacturer’s identification numbers.

(2) Itemized Description of Service performed (including cost associated with after normal working hour services), to include:

I. Parts and materials (with parts number).

II. Circuit location of problem/corrective action.

g. Total cost to be billed.

h. Signatures:

I. FSE performing services described.

II. An employee who witnessed service described

9. Reporting Requirements:

a. The contractor shall be required to report to the Facilities Management Service COR to log in. This check-in is mandatory, and each facility will designate the appropriate area to report to. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to log out with and submit the ESR(s) to Facilities Management Service.

b. The contractor is totally responsible for providing Service and Preventive Maintenance reports directly to the COR.

c. The contractor shall notify the COR, in writing, of any required services which are outside of the services requested in this performance work statement which the contractor considers he/she is not responsible for under the terms of this contract. The contractor shall notify the COR immediately, but not later than 24 consecutive hours after discovery, of the existence or the development of any defects in, or repairs required to the scheduled equipment. The contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs

10. Competency of Personnel Services Equipment:

a. Each respondent must have an established business, with an office and full time staff. The staff includes a “fully qualified” FSE who will serve as the backup.

b. “Fully Qualified” is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment comparable to that identified in the Section B Price/Cost Schedule. For field experience, the FSE has a minimum of one (1) year of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on equipment comparable to the X-Ray System, identified in Section B schedule.

c. The FSE’s shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by “Full Qualified” competent FSEs. The contractor shall provide written assurance of the competency of their personnel and list of credentials of approved FSEs for each make and model the Contractor services at the VAMC upon formal written request by CO. The CO may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or the COTR specifically reserve the right to reject any of the contractor’s personnel and refuse them permission to work on the VAMC equipment.

d. If subcontractor(s) are used, they must be approved by the CO; the contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

12. Identification, Parking, Smoking, and VA Regulations: The contractor’s FSE’s shall wear visible identification at all times while on the premises of the VAMC. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

13. Information Technology Security:

The C&A requirements do not apply, and that a Security Accreditation Package is not required.

Synopsis:

Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. Network Contracting Office (NCO) 2 of the Department of Veterans Affairs is currently conducting a market survey for qualified firms capable of providing “all labor, materials and travel to perform the annual service recertification for the Hobart Dish Machine Preventive Maintenance Service Contract at the New Jersey VA Health Care System,”. Contractor shall provide scheduled preventative maintenance and unscheduled corrective maintenance. The North American Industry Classification Systems (NAICS) is 811310. Responses to this notice must be submitting in writing (email) and must be received not later than April 13, 2020 at 10:00AM. Email: Stacey.Fuqua@va.gov. No telephone inquiries will be accepted. Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic.

The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 811310. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.

Sources Sought Notice