36C24223Q0487 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 528-23-3-7896-0258 Network Contracting Office 2 Department of Veterans Affairs Samuel S . Stratton VA Medical Center 113 Holland Avenue (2-90NCA) Albany

NY

12208-3410 Department of Veterans Affairs Samuel S . Stratton VA Medical Center Network Contracting Activity 113 Holland Avenue (2-90NCA) Albany

NY

12208-3410 To all Offerors/Bidders

36C24223Q0487 04-03-2023

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

May 1, 2023 3:00pm EST

528-3630162-7896-850300-2543-0100C1CX3

X The purpose of this amendment 0002 amend the Statement of Work to include information on estimated water usage and water temperatures. Section B of the Statement of Work now contains the following points:

• The estimated total (hot and cold) monthly water usage for both locations combined is 1.3 million gallons per month.

• The supply temperature of the domestic hot water loops is130°F and the return temperature is 124°F.

Additionally, the solicitation response due date and time is hereby extended to May 1, 2023 at 3:00pm EST. The period of performance estimated start date shall now be on or around June 1, 2023. Performance may commence earlier based on date of award.

Please refer to the amended statement of work included herewith.

All other terms and conditions remain unchanged.

Michael Estep Contracting Officer

VA-VHA-RPOE-2023-0015

B.2 STATEMENT OF WORK

Syracuse VA Medical Center Monochloramine Generator Lease Background: Per VA Directive 1061- Prevention of Healthcare Associated Legionnaires Disease and Scald Injury from Potable water Distribution Systems for the Syracuse VA Medical Center. This would include two (2) domestic hot water locations at the Syracuse VA, Syracuse NY. Due to the need for bypassing the water servicing the laboratory and sterile processing services, the monochloramine generators cannot be installed on any water main servicing the facility. By installing on the hot water loops only, treatment will bypass the required areas.

A. Scope of Work:

The Contractor shall be responsible for providing, operating, and maintaining monochloramine water treatment systems to continuously treat domestic hot water for legionella prevention, in full accordance with the provisions of VHA Directive 1061. The systems shall be maintained, serviced, and operated in full accordance with all manufacturer’s requirements and guidelines. The vendor shall retain ownership of the systems and be 100% responsible to ensure continuous effective operation. All applicable licenses and permits shall be submitted with offer to include conformance with Subpart 5-1 of the New York State Sanitary Code.

The systems shall generate monochloramine by adding sodium hypochlorite and ammonium sulfate precursors to the water flow via precision metering pumps. The monochloramine concentrations in hot water loops shall be monitored with real time on-line sensors. The monochloramine concentration in domestic water shall be maintained at a minimum of 0.5 milligrams per liter (mg/L) and shall be adjusted upward as needed to effectively achieve legionella prevention. The systems shall have proper controls and fail safes to ensure that monochloramine levels do not exceed the maximum setpoint of 3.5 mg/L at any time.

B. The Contractor shall provide:

a. Vendor shall provide and deliver to the Syracuse VAMC, new monochloramine water treatment systems as specified for two locations as follows:

i. CL55 Location: System shall be sized and engineered to treat a domestic hot water system serving 13 floors, with serviced areas including 200 patient beds, intensive care unit, and 3 kitchen/cafeteria locations. Existing distribution characteristics include:

1. Piping: Copper

2. Recirculation Flow Rate: 20 GPM

3. Design PH of Water: 7.7

4. Designed TDS of Water: 160

5. Designed conductivity of Water: 230 micro-ohms

ii. SCI Location: System shall be sized and engineered to treat a domestic hot water system serving 6 floors, with serviced areas including 20 patient beds, 7 operating Rooms plus same day surgery center and sterile processing locations. Existing distribution characteristics include:

1. Piping: Copper

2. Recirculation Flow Rate: 15 GPM

3. Design PH of Water: 7.7

4. Designed TDS of Water: 160

5. Designed conductivity of Water: 230 micro-ohms

· The estimated total (hot and cold) monthly water usage for both locations combined is 1.3 million gallons per month.

· The supply temperature of the domestic hot water loops is 130°F and the return temperature is 124°F.

b. Vendor to provide monthly service by a certified Water Treatment Operator to ensure system functionality and proper concentrations of chemicals are being injected.

c. Vendor to provide, deliver, and set up all chemicals as required to maintain the specific concentrations and continuous water treatment.

d. Continuous 24/7 Remote Monitoring of the Monochloramine Water Treatment Systems including immediate notification of any malfunctions to VA Contracting Officer’s Representative (COR) and Engineering Chiefs.

e. Continual 24/7 remote access to system operating status panel to COR and Engineering Chiefs, with notifications so that they will be immediately alerted of any alarms or problems with the system.

f. Vendor shall provide weekly reports to the COR for the following measurements:

· Free chlorine levels prior to and after treatment

· Total chlorine levels

· Water flow

· Temperature in and out

· Water pressure

· Ammonium flow and chlorine flow target range

· System to also monitor precursor chemical tank levels

g. Vendor technicians are required to be available to service the unit on a 24/7 basis within 3 hours of notification by the VA

h. All required equipment maintenance and repair.

C. Remedial Action (Unscheduled Maintenance

Unscheduled maintenance shall consist of disinfection of potable water system as required to respond to any legionella water testing positive results. Coordinate and schedule the work with the COR to perform hyperchlorination of hot water systems of affected buildings/areas by injecting chlorine bleach and maintaining a minimum level of 3 milligrams per liter (mg/L) for a minimum two-hour duration. Contractor shall thoroughly flush outlets throughout the buildings and frequently measure chlorine levels to ensure that the chlorine is effectively circulated.

D. Safety Requirements In the performance of this contract, the Contractor shall take such safety precautions, in accordance with VA Safety Regulations, OSHA, federal, state, and local regulations which are reasonably necessary to protect the lives and health of occupants of the building as well as contractor personnel. The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall upon receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the aforementioned purpose. If the Contractor fails or refuses to comply promptly, the Contracting Officer may take actions toward suspension or termination of the requirement.

E. Period of Performance The estimated base period of performance (POP) will be from May 1, 2023, through May 30, 2024, with the provision of 4 option years. This is an estimated POP and the true POP will be from the date of award until 12 months after that.

Non-emergent preventative maintenance and equipment servicing shall take place between the hours of 8:00 AM and 5:00 PM, excluding the following federal holidays:

· New Year’s Day

· Memorial Day

· Columbus Day

· Christmas Day

· Martin Luther King Day

· Juneteenth

· Independence Day

· Veteran’s Day

· President’s Day

· Labor Day

· Thanksgiving

· Any new federal holidays created by presidential decree F. Place of performance Performance shall occur at the Syracuse VA Medical Center, 800 Irving Ave, Syracuse, NY 13205.

G. Inspection

Contractor is responsible for ensuring work area is clean and free of debris upon completion of each workday. Upon completion of monochloramine generator installation, the contractor will demonstrate full functionality in the presence of the COR. For preventative maintenance, a quality assurance assessment will be performed by the COR. A report from the monthly testing and quarterly inspection shall be provided for the COR to review. If the COR is unavailable at that time, then the COR will need to have designated an authorized VA personnel to act in his place. This will constitute part of the inspection to be performed by the COR.

The COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. No invoices will be processed for payment prior to the completion of POC inspection.

H. Warranty

Five-year warranty required for all components of the system where coverage shall include manufacturing defects, workmanship, and materials.

This amendment 0002 is issued to include estimated water usage amounts and information on water temperature. Please refer to the amended Statement of Work attached. Additionally, the solicitation response due date is hereby extended to May 1st, 2023 at 3:00pm EST.