36C24223Q0401_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

113 Holland Ave

Albany NY

CONTACT INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contracting Officer Natalie Acevedo Natalie.Acevedo@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

1. Action Code: This is a PRE-SOLICITATION NOTICE.

2. Date: 02/28/2023

3. Contracting Office Address:

James J. Peters Bronx VA Medical Center 130 W. Kingsbridge Road Bronx, NY 10468

4. Classification Code: This procurement is classified as Z1DA – Maintenance of Hospitals and Infirmaries.

5. Important: This notice does not constitute a request for proposal, request for quote, or invitation for bid. The intent of this notice is to provide the pre-solicitation notice required by FAR 5.2- Synopsis of Proposed Contract Actions in preparation for release of the Request for Quote (RFQ) at a later date.

6. Description: The RFQ is planned to be issued in March 2023. The Proposal due date is tentatively planned for March 20, 2023. The North American Industry Code Standard (NAICS) is 541350 – Building Inspection Services, and the annual size standard is $10 Million. The planned procurement method is 100% Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside, Request For Quote (RFQ). The solicitation utilizes source selection procedure using best value, which requires Quoters to submit a non-price proposal that includes past performance, experience information, and a price proposal for evaluation by the Government.

The resulting contract is planned to be a Firm-Fixed Price (FFP) Contract. The contract terms will be a base period with four 12-month options.

This procurement is to provide all labor, materials, and travel to perform annual 3rd Party Witnessing of Elevator Cat-1 & Cat-5 Inspections at the Albany Veterans Affairs.

Contractor will provide an ASME QEI certified inspector.

The procurement consists of one solicitation with the intent to award a single contract to the responsible offeror whose proposal, conforming to the RFQ, will be most advantageous to the Government resulting in the best value, price and non-price factors, comparative analysis may be utilized for the source selection process.

Quoters are advised award may be made without discussions. Therefore, the Quoters should submit proposals which contain their best terms.

7. Set-Aside Status: The proposed contract is Total 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside. Prospective Quoters must be certified in SBA Veteran Small Business Certification (VetCert), Veteran Small Business Certification (sba.gov) in order to participate in this solicitation.

8. Additional Details:

THIS SOLICITATION WILL BE OFFERED IN ELECTRONIC FORMAT ONLY. NO

HARD COPIES WILL BE PROVIDED. Quoters can view and/or download the RFQ and attachments at SAM.gov | Contract Opportunities when the RFQ is posted. Interested parties can register under the Interested Vendors List at sam.gov. This will be the only method of amendment distribution; therefore, it is the OFFERORS’ RESPONSIBILITY TO CHECK THE WEBSITE PERIODICALLY FOR ANY AMENDMENTS TO THE SOLICITATION.

9. Prospective Quoters MUST register themselves on the website. Prospective Quoters must also be registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM in order to participate in this procurement.

Statement of Work Elevator Inspection Third Party Witness Stratton VAMC Albany NY

A. Introduction – Stratton VAMC’s mission is to provide world class healthcare for veterans in the capital region and upstate New York.

B. Background /Objective – The Stratton VAMC, 113 Holland Ave. Albany NY, 12208 is currently seeking a third party witness during annual Category 1 (No Load) and Category 5 (Full Load) elevator/dumbwaiter safety inspections. This will be a Base + 4 option year contract.

Main Hospital Building #1: Front Passenger Side Cars 1-5 500 FPM P-1. Imperial Gearless / MCE -idrive: (Basement to 11th floor) P-2. Imperial Gearless / MCE -idrive: (Basement to 11th floor) P-3. Imperial Gearless / MCE -idrive: (Basement to 11th floor) P-4. Imperial Gearless / MCE -idrive: (Basement to 11th floor) P-5. Imperial Gearless / MCE -idrive: (Basement to 11th floor) Main Hospital Building #1: Rear Service Side Cars 6-10 500 FPM S-6. Imperial Gearless / MCE -idrive: (Sub Basement to 11th floor) S-7. Imperial Gearless / MCE -idrive: (Sub Basement to 11th floor) S-8. Imperial Gearless / MCE -idrive: (Basement to 11th floor) S-9. Imperial Gearless / MCE -idrive: (Basement to 11th floor) S-10. Imperial Gearless / MCE -idrive: (Basement to 11th floor) Pharmacy Elevator: Elevator 12

1. Schindler Hydraulic - Pharmacy Elevator 100 FPM (Basement to 1st Floor) Building # 67:

1. Thyssen Krupp – Hydraulic: 200 FPM (Basement to 3rd floor) Building # 27 Nuclear Medicine: Elevators 14 & 15

1. Hydraulic elevator, (1st to 2nd floor)

2. Hydraulic elevator, (1st to 2nd floor) Building # 26 Radiation Therapy: Elevator 11

1. Hydraulic elevator, (1st to 2nd floor) Building #1 Dumbwaiter:

1. (2nd to 3rd floor C-Wing, Operating Room)

C. Scope of Work –

1. Contractor will furnish all parts and labor to accomplish the task of third party witness for annual elevator inspections

2. Contractor will provide an ASME QEI certified inspector.

3. Contractor will provide a report of elevator inspections for each unit inspected.

D. Place of Performance – Main Campus; buildings 1, 26, 27 & 67.

E. Period of Performance –One (1) Base Period and four (4) Option Years. The Period of Performance reads as follows:

F. Type of Contract - Firm Fixed Price (FFP) contract for Base Year with 4 Option Years.

G. Delivery Schedule– Inspection schedule is as follows Base year; Ten (10) Category-1 & six (6) Category-5 inspections. (S6-S10 & Dumbwaiter).

Option Year 1; Ten (10) Category-1 & six (6) Category-5 inspections. (P1-P5 & Pharm El).

Option Year 2; Sixteen (16) Category - 1 inspections.

Option Year 3; Sixteen (16) Category - 1 inspections.

Option Year 4; Twelve (12) Category -1 & four (4) Category -5 inspections.(11,14,15 & Bldg. 67) Upon completion contractor will forward all inspection reports to the Stratton VAMC 113 Holland Ave, Albany NY 12208 Att. Tom Martone (138).

H. Special Instructions - The VA elevator maintenance contractor will operate the elevators during the annual inspection.

I. Noncompliance - The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work, and hold the Contractor in default.

J. Other Related Services (Not Included in the Scope of Work) Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer, unless they are inclusive to the requested services. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.

K. The C&A requirements do not apply, and that a Security Accreditation Package is not required.

Presolicitation Notice