36C24223B0040_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24223B0040 X 12-22-2023 632-24-1-2314-0001 632-21-120 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Samantha Chavanga 934-221-8574 632-21-120 - Install Hazard Shower and Eyewash Stations at VA Medical Centre Northport NY The scope of this project is to provide new emergency eyewash and drench shower stations to the required spaces and upgrade or remove existing stations. The Contractor shall furnish labor and materials and perform work for installation upgrades, or removal of emergency eyewash and shower stat ions as shown on contract documents (E.G. SOW, drawings, schedules, specifications). Work shall include general demolition construction, alterations mechanical, electrical, & plumbing work, necessary for the successful execution and completion of the project.

This is a 100% Service Disabled Veteran Owned Small Business Set-Aside SDVOSB procurement as set forth in 38 U.S.C.

8127. As a result all SDVOSB's may submit bids.

The NAICS Code is 236220 Business Size Standard is $45 Million Magnitude of Construction is between $500,000.00 and $1,000,000.00

SDVOSB's must be registered and certified online with SBA Cert information https://veterans.certify.sba.gov and must be registered at https://www.sam.gov in accordancewith 38 CFR Part 74 and VAAR 819.70 to be eligible for award. Offerors must submit their annual Vets 4212 report with bid.

Period of performance is 300 calendar days from date of Notice to Proceed. A 20% Bid Bond must be submitted with bid.

A prebid site visit is scheduled for January 8, 2024 at 10:00am Northport VA Medical Center, 1st floor Lobby of Building 10, 79 Middleville Road, Northport, NY 11768 NOTE: NO OTHER SITE VISITS WILL BE ALLOWED. INTERESTED BIDDERS ARE STRONGLY ENCOURAGED TO ATTEND.

Refer to page 31 for Pre-Bid Site Visit Instructions.

To preserve the integrity of the procurement process, all prebid questions and request for information must be submitted in writing to Samantha Chavanga Contract Specialist via email at Samantha.Chavanga@va.gov. Ques tions must be received no later than at 4:00PM EST on January 10, 2024.

Refer to page 31 for Virtual Bid Opening Instruction.

IAW FAR 36.209, No contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

NOTE: CONTRACTORS MUST ACKNOWLEDGE ALL SOLICIATION AMENDMENTS.

x x 52.211-10 X See page 7 11:00am

EST

02-07-2024 X 60 calendar days

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23.

ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT

WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-th is contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise s pecified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

ITEM 1- BASE BID___________________________________

632-3640162-2314-854200 3223 23NRNR000

36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904 Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

Julie Provenzano Contracting Officer

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Bidding materials consisting of Invitation for Bids, drawings, specifications and contract forms will be available on https://sam.gov in electronic format only. All interested parties (subs & primes) should register at https://sam.gov as an “Interested Vendor” so that others will know of your interest in participating in this procurement. A Bidder’s mailing list WILL NOT BE prepared by the Contract Specialist. SOLICITATION AMENDMENTS: Amendments to the solicitation will be posted at https://sam.gov. Paper copies of the amendments will NOT be individually mailed. By registering to “Receive Notification”, you will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendments will be provided. Offerors are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers.

(b) If bid exceeds $150,000 a bid bond must be submitted. A bid guarantee is required in an amount not less than 20 percent of the bid price. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) If the contract will exceed $150,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

(d) If the bid/offer is between $30,000 - $150,000 The bidder/offeror to whom award is made will be required to furnish a Payment Bond, Standard Form 25A or alternative payment protection which conforms to the requirements set forth in FAR Clause 52.228-13, Alternative Payment Protections, as noted in the General Conditions of this Specification. Copies of the Standard Form of Payment Bond may be obtained upon application to the Issuing Office.

PROJECT BID ITEMS

See 1.3 Statement of Bid Item(s) in the project specifications for full descriptions. A single award will be made consisting of the following:

BASE BID Item 1: The Contractor shall furnish labor and materials and perform work for installations, upgrades, or removal of emergency eyewash and shower stations as shown on contract documents (E.G. SOW, drawings, schedules, specifications)

Fill in ALL ITEMS (Lump Sum) price SF 1442 BOX 17, Please use ink.

In accordance with VAAR 836.204, the construction magnitude is between $500,000 and 1,000,000.

BID SUBMISSION

The following documents are to be included in the bid submission:

(a) One (1) signed SF 1442 Block 10 Offer page, with blocks 14-20c completed.

(b) Acknowledgment of all amendments must be accomplished either via entering data in block nineteen (19) of the SF1442 or completing blocks fifteen (15) a, b, and c of the amendment and attaching it to the SF 1442 Offer page.

(c) One (1) copy of original completed/signed SF24 Bid Bond and Power of Attorney as required.

(d) Safety or Environmental Violations and Experience Modification Rate:

1) All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

2) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information will be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

3) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead may obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR will obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

(e) One (1) copy of completed signed certificate VA Notice of Limitation on Subcontracting VAAR Clause 852.219-77.

(f) VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

36C24223B0040

(g) Bidders are responsible for ensuring and verifying their bid and all required bid documents are received by the date and time specified in the SF 1442 solicitation (subject to amendment).

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1.0 Statement of Work – Project No. 632-21-120

The Contractor shall provide all manpower as required, including all technical and logistical resources, and perform all operations necessary to provide the following services and develop the deliverables as described in this document. Note that the terms Contracting Officer Representative (COR) and Contracting Officer Technical Representative (COTR) may be used interchangeably and refer to the same entity.

This project is located at the Veteran Affairs (VA) Northport NY campus at 79 Middleville Road, Northport NY 11768. The campus contains approximately 268 acres, approximately 107 of those acres have been declared a Historic District. The Northport VA campus was opened in 1928 as a neuropsychiatric veteran’s hospital and consists of numerous facilities providing physical infrastructure for patient care, research, education and administration.

Due to modifications that were done to the structures over the years, the existing emergency eyewash and shower stations may not be adequate for the current space program or may not be required at all.

Emergency eyewashes and showers are first aid rather than preventive measures and must be readily available in spaces where occupants may be exposed to hazardous chemicals. Emergency eyewash and shower stations are not to be used in lieu of appropriate personal protective equipment (PPE). Evaluation of areas for emergency eyewashes and showers was conducted as if PPE were not used.

The scope of this project is to provide new emergency eyewash and drench shower stations to the required spaces and upgrade or remove existing stations. C. Work may include general demolition, construction, alterations, mechanical, electrical, & plumbing work, necessary for the successful execution and completion of the project.

This document adheres to the requirements of:

· The Joint Commission Perspectives (March 2021)

· VHA Directive 7704: Emergency Eyewash and Shower Program (October 12, 2021)

· ANSI Z358.1- 2014

· Specification 22 40 00 section 2.4: Emergency Fixtures

· VA Plumbing Design Manual (https://www.cfm.va.gov/til/dManual/dmPlbg.pdf)

· VA Plumbing Specifications (https://www.cfm.va.gov/TIL/spec.asp#22)

The contract completion time is 300 calendar days from receipt of Notice to Proceed.

Work shall be governed by:

· This Statement of Work (SOW),

· Attachment 1: “Equipment Schedule”

· Attachment 2: “Building Floor Plans”

· Attachment 3: “Project Specifications”

Hazard Assessments:

Veterans Affairs Medical Center – Northport (VAMC) Safety Office has performed hazard assessments, including a review of the chemicals used, across the facility to determine where emergency drench showers and eyewashes are needed for immediate use when exposure to corrosive materials occurs. Assessments were completed as a prelude to the development of this Procurement Package whenever a change in chemicals, processes, or controls could result in changes warranting the addition or removal of emergency drench showers and eyewashes.

This work may require after-hours or weekend work implementation due to ongoing Service location processes, and/ or requirements for water supply shutdowns following lockout-and-tagout procedures in coordination with VA COR and Plumbing Shop.

Identification of deficiencies are to be itemized before implementation of work during walk-throughs, however, when additional issues are identified during work processes, notifications will be provided to the Project COR for resolution. Contractors and subcontractors are responsible to confirm conditions before the initiation of work.

Accessibility Criteria:

Emergency flushing equipment should be located:

1. In accessible locations that require no more than 10-seconds (or 55ft) unobstructed travel (no latching doors) and on the same level as the hazard. This distance may need to be reduced at areas where extremely corrosive chemicals are used.

2. In a well-lit area.

3. Water flow is established between 33-inches and 53-inches from the standing grade, and minimum 6-inches from a wall, free of obstructions.

4. The eyewash station must have “hands-free, stay-open valves” (single action operation so that, after actuation, water continues to flow).

5. In an area clear of any obstruction that may impede employee access. Employees will not be required to pass through a locked or latched doorway.

6. Worker must be able to flush both eyes simultaneously for at least 15 minutes.

7. In a location marked by highly visible signage.

8. Placement and design must meet accessibility requirements of the Architectural Barriers Act (when applicable), VA Barrier Free Design Guide (PG-18-13) and latest edition of the VA Plumbing Design Manual.

Selection Criteria:

1. Only ANSI-approved eyewashes and drench showers shall be purchased and installed.

2. ANSI-approved self-contained eyewashes are acceptable upon review and approval by the facility Safety Manager.

3. Portable eyewash stations must also meet ANSI Z358.1-2014 requirements

4. Personal eyewash flushing bottles are acceptable only if the hazard is biological.

Installation:

1. Emergency eyewashes and drench showers will be installed in accordance with manufacturer's specifications, VA specifications and ANSI installation standards.

2. The equipment must be installed on a system capable of delivering the required quantity and temperature of water.

3. Provide Domestic Cold and Hot water lines for each emergency eyewash/ shower Station. Refer to Attachment #1 for additional requirements.

4. Provide new Isolation valves on the Domestic Cold & Hot water supply lines for maintenance purposes. Provisions shall be made to prevent unauthorized shut off.

5. The tepid water line shall be supplied by an ASSE approved Thermostatic Mixing Valve (TMV). All emergency eyewashes and drench showers will deliver tepid water (60-100 degrees Fahrenheit). No emergency eyewash or drench shower will be connected solely to a hot water supply. Obtain COR approval prior to setting the final TMV temperature set point.

6. Emergency showers shall be capable of delivering flushing fluid at a minimum of 20 GPM for a minimum of 15 minutes. Emergency eyewashes shall be capable of delivering flushing fluid to the eyes not less than 0.4 GPM for 15 minutes.

7. Emergency shower shall provide a flushing fluid column that is at least 82in and not more than 96 in. in height from the surface on which a user stands.

8. Control valve shall remain open without the use of the operator’s hands until intentionally closed.

9. All new domestic water pipe, fittings and components shall be insulated and labeled properly.

10. Portable wall hung emergency eyewash units shall be properly fastened to the wall / structure. Confirm and coordinate with COR prior to installing for review and approval of fastening method.

Removal/Demolition:

1. Emergency eyewashes and drench showers determined to no longer be needed are to be tagged as “Do Not Use”, water supply turned off, work order submitted for priority removal, and removed from service as soon as possible. Dedicated fixture water supply piping leading to decommissioned emergency eyewash and/ or drench shower units will be cut back to the nearest active branch/main and capped to prevent dead legs.

Activation and Testing:

1. Engineering Service will maintain emergency eyewashes and drench showers in accordance with the manufacturer's specifications and ANSI Z358.1. Modifications that void the ANSI approval are not allowed. Each new and existing device shall be fitted with a new test tag (from the manufacturer). Water preservative solution bottles shall be administered as required and documented.

1.1 NARA RECORDS MANAGEMENT

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The Department of Veterans Affairs Northport Medical Center and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of The Department of Veterans Affairs Northport Medical Center or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Northport V.A. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to The Department of Veterans Affairs Northport Medical Center control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and The Department of Veterans Affairs Northport Medical Center guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with The Department of Veterans Affairs Northport Medical Center policy.

8. The Contractor shall not create or maintain any records containing any non-public The Department of Veterans Affairs Northport Medical Center information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Department of Veterans Affairs Northport Medical Center owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which The Department of Veterans Affairs Northport Medical Center shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

1.2 INFORMATION SECURITY PRIVACY

1. Information made available to the Contractor or subcontractor by VA for the performance or administration of this contract or information developed by the Contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the Contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

2. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The Contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the Contractor/subcontractor has access.

3. The contractor Certification & Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required, as stated in Privacy Form 6500.6.

4. This Contract does not involve VA sensitive information and Contractor personnel do not require access to VA systems. Information made available to the Contractor or subcontractor by VA for the performance or administration of this contract or information developed by the Contractor/ subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of VA.

1.3 CONTRACTOR CONFINED SPACE ENTRY REQUIREMENTS

1. Contractor will be informed by the Medical Center’s COTR, (in-charge of the confined space work), if the workplace is a permit-required or non-permit required confined space, and if that confined space entry is allowed only through compliance with a permit space program meeting the requirements of Medical Center Memorandum 001-183 Confined Space Program.

2. Contractor will be informed by the COTR of any hazards known to the Medical Center for the space in question and will determine if a confined space work permit is required.

3. Contractor will be apprised by the Medical Center’s COTR, (in-charge of the confined space work), of any precautions or procedures that the Medical Center has Implemented for the protection of employees in or near permit space where contractor personnel will be working.

4. The Medical Center’s COTR, (in-charge of the confined space work), will advise the Contractor of how to fill out the required forms and gain the necessary Confined Space Entry Permits from the VA Fire Department and be responsible for the Contractor following the requirements of CM 001-183 Confined Space Program.

5. The Medical Center’s COTR, (in-charge of the confined space work), and contractor will coordinate entry operations when both Medical Center personnel and contractor personnel will be working in or near permit spaces as required by 29 CFR 1910.146(d)(11) and 1926.21(b)(6).

6. Contractor will obtain any available information regarding permit space hazards and entry operation from the Medical Center’s COTR, (in-charge of the confined space work).

7. At the conclusion of the entry operations, the Medical Center’s COTR, (in-charge of the confined space work), and contractor will discuss any hazards confronted or created in permit spaces.

8. The contractor is responsible for complying with this Medical Center Memorandum 001 183 Confined Space Program, 29 CFR 1910.146(d) through (g) and 1926.21(b)(6). The Medical Center will provide rescue and emergency services required by 29 CFR 1910.146(k) and 1926.21(b)(6).

9. Prior to awarding a contract to commence entry operations, the Contractor shall submit proof of training required under 29 CFR 1910.146(g) to the Medical Center Contracting Officer and the Medical Center’s COTR, (in-charge of the confined space work).

10. Questions regarding the Medical Center’s permit-required confined space entry program can be addressed to the VA Fire Department (ext. 2769) and COTR.

1.4 INFECTION CONTROL RISK ASSESSMENTS (ICRA / WICRA/ ILSM) - GENERAL NOTES

1. The VAMC requirements shall be met at all times. The ICRA Status will be reviewed weekly by the COR. Contractor will coordinate all work with COR.

2. Contractor shall utilize Critical Branch Power for any dust mitigation equipment, i.e., Negative Air Machine (NAM). If Critical Branch Power is not readily accessible, Contractor shall run a temporary critical circuit back to the nearest critical branch panel. At no time shall there be extension cords and/ or temporary wiring laid out within the egress corridors and/ or Veteran patient areas. Any temporary wiring shall be installed in the ceiling space.

3. Contractor shall maintain all exits during construction in compliance with NFPA 101 Life Safety Codes including:

NFPA 101-4.6.10 2015 “Construction, Repair, and Improvement Operations.”

NFPA 101-7.1.10 2015 “Means of Egress Reliability.”

NFPA 101-18.7.9 2015 “Requirements for Emergency Lighting Systems.”

NFPA 241 2010 “Standard for Safeguarding Construction and Demolition Operations.”

4. Contractor shall provide a zippered door at entrance to the work area. Containment barriers shall seal work area air-tight.

5. Place tacky mats at entrance and exit of work area.

6. Contain construction waste before transport in tightly covered containers. Coordinate access routing of materials, waste, and personnel through the facility with the COR.

7. Seal ventilation grills and open ducts in work area with VISQUEEN.

8. Contractor shall submit a Water Infection Control Risk Assessment (WICRA) form for each work location.

9. The contractor shall provide the following documents and perform related tasks prior to start work:

a. Preconstruction survey and inspection is to be completed before work begins.

b. A company Site Specific Safety Plan (SSSP) to include detailed Activity Hazard Analysis (AHA) for each construction activity to be performed must be submitted before beginning any work. SSSP must be approved by VA Safety prior to work beginning. This plan shall detail fire, construction and health-related safety measures.

c. Interim Life Safety Measure (ILSM) document to be filled out & submitted to COR & VA Safety Manager.

d. Infection Control Risk Assessment (ICRA) document shall be developed by Contractor with COR and VA Infection Control Practitioner (who will review and approve). The ICRA needs to describe what measures the contractor will be taking to minimize the spread of dust and debris. To include but not limited to appropriate construction barriers ie walk-off mats, noise and dust (sealing of HVAC intakes and exhausts, vents, drains etc.). Infection Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas. A AHA associated with infection control will be performed by VA personnel in accordance with FGI Guidelines (i.e. Infection Control Risk Assessment (ICRA). The ICRA procedure found on the American Society for Healthcare Engineering (ASHE) website will be utilized. Risk classifications of Class II or lower will require approval by the Resident Engineer, Facility Safety Officer and Contracting Officer Representative, or Government Designated Authority, before beginning any construction work. Risk classifications of Class III or higher will require a permit before beginning any construction work. Infection Control permits will be issued by the Project Engineer. The Infection Control Permits will be posted outside the appropriate construction area. More than one permit may be issued for a construction project if the work is located in separate areas requiring separate classes.

e. Multiple ICRA’s may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase.

2.0 Tasks and Deliverables

A. Autodesk Build Construction Management Platform requirements: Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

B. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and Productivity NOW eLearning Site to project VA COR NLT 14 days from contract award.

2. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

• Full Name

• Company Name

• Email Address

• Role/Position on the project (i.e., Project manager, site super)

4. Upon granting access, staff shall complete required ACC training through Productivity NOW platform within 12 Calendar days.

5. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

C. Access to Productivity NOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

D. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

E. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

F. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

G. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

Project tasks are as follow:

Task 1: Remove Selected, Existing Emergency Eyewash and/ or Drench Shower units Task 2: Install New Emergency Eye/Face wash, Combination shower & Eye/Face units Task 3: Upgrade Existing Emergency Eyewash and/ or Drench Shower Units Task 4: Signage and Visibility Task 5: Activation, Testing, and Demonstration of Meeting Compliance Criteria Note: Contractor must obtain a ‘notice to proceed’ (NTP) prior to performing work and prior to purchasing equipment. Contractor shall submit all product submittals and receive approval from COR as a requirement to receiving NTP.

Task 1: Remove Selected, Existing Emergency Eyewash and/or Drench Shower Units Attachment #1 identifies emergency eyewash and drench shower stations and accessories which are to be removed by the contractor. The items listed below shall also be performed by the contractor:

1. Contractor shall coordinate with COR prior to commencing demolition work in order to coordinate shut down with the facility and to obtain all required permits and approval from COR to commence work.

2. Contractor will furnish all labor and materials to remove specified stations and to restore damaged walls, ceilings, and floors to original conditions before continuing with work at other locations.

3. All discarded devices are to be inspected and approved by the COR prior to being removed offsite by the contractor.

4. Domestic cold and hot water lines serving the emergency fixture shall be isolated prior to device/piping removal or alteration. Prior to start of work, provisions shall be made to locate and temporarily flag additional upstream valves in case the main fixture valves are not holding once the pipes are cut. This will greatly reduce the risk of flood damage.

5. Emergency fixtures that are to be removed completely or relocated shall; have the Domestic water piping cut and capped back to active main/riser to prevent “dead-legs”. The emergency fixture waste piping (if any) shall be cut and capped back to main active branch/ riser. If piping extends below ground, cut and cap at floor. All applicable pipe hangers, fittings and appurtenances shall be removed and discarded.

6. Emergency fixtures that are to be retrofitted with Thermostatic Mixing Valves (TMV) shall; existing piping, fittings, hangers and components that are to remain, shall be inspected by the contractor and replaced with new wherever deemed in need of repair.

7. Faucet mounted eyewashes that are removed shall be replaced with a new laminar flow control that is compatible with the existing faucet.

Task 2: Install New Emergency Eye/Face wash, Combination Shower eye/face wash Units Contractor Will provide all labor, materials, and supplies to conduct a comprehensive inspection of all emergency eyewash and drench showers station across the facility. There are approximately 127 stations, refer to Attachment #1 for new work requirements. Contractor is to furnish all labor and new materials to install the emergency fixture and/or new plumbing components as required.

1. Contractor shall coordinate with COR prior to commencing new work in order to coordinate shut down with the facility and to obtain all required permits and approval. As part of this requirement, contractor may be required to establish a work exclusion zone by erecting temporary dust control barriers and dust control measures as required in specifications and infection control.

2. Domestic cold and hot water lines serving the emergency fixture shall be isolated prior to device/ piping alteration. Prior to start of work, provisions shall be made to locate and temporarily flag additional upstream valves in case the main fixture valves are not holding once the pipes are cut. This will greatly reduce the risk of flood damage.

3. Provide new domestic cold and hot water piping to each new emergency fixture, with new ball valves, insulation, labels, hangers, fittings, approved temperature gauge and all required appurtenances. Provide new waste piping as required, including trap and venting.

4. All new pipe wall penetrations shall be sealed in an approved manner to maintain wall fire rating.

5. Restore damaged walls, ceilings, floors, and paint to original conditions before continuing with work at other locations.

6. New Countertop mounted eye/face wash shall be compatible with existing pre-drilled countertop hole. If none exist, contractor shall drill new hole in accordance with manufacturer specifications and shall exercise great care to not damage the surrounding countertop surface areas. Provide with new escutcheons

Task 3 Upgrade Selected, Existing Emergency Eyewash and/ or Drench Shower Units Furnish all labor and materials to upgrade existing eyewash and drench shower systems to achieving Z358.1-2014 compliance for tepid water and other required parameters. Follow the sequential steps outlined in Task # 2. Attachments # 1 and # 2 detail the locations where upgrades are to be implemented to meet OSHA/ ANSI compliance.

· Replace existing cold and hot water stop valves with new ones. Insulate existing piping to remain and label accordingly.

Task 4 Signage and Visibility Contractor will provide all labor, materials, and supplies to install signage identifying the location of the emergency eyewash and drench shower stations identified in Attachment # 1, which identifies where new signage is to be installed, and where existing signage is to be removed. Contractor shall coordinate and obtain approval from COR prior to installing new signage.

Task 5 Activation, Testing, and Demonstration of Meeting Compliance Criteria Following emergency eyewash and drench shower upgrades, repairs, installation, Contractor shall demonstrate proper function of each unit for compliance with applicable regulations and guidance.

· Test all piping, stop valves, thermostatic mixing valves, and eyewash / drench showers at each location for water leaks and proper function. Confirm water flows are within uniform guidelines for performance use and specified temperature range limitations. (read more at the ANSI Blog: ANSI Z358.1-2014: Emergency Eyewash & Shower Standard https://blog.ansi.org/?p=158175)

· Perform an annual retest and readjustment of all temperature limiting devices within 12 months of Task 5 completion date.

3.0 IMPLEMENTATION OF WORK

Contractor will be responsible for supervision of labor, proper tool selections and use, equipment, supplies, and logistical needs to complete the project in safe and professional manner. Contractor’s staff and subcontractors will:

1. Obtain and display Security ID badges from the VA prior to the initiation of any work at the facility. Security badges are to be worn at all times on their person.

2. Utilize required personal protective equipment (PPE) as required by OSHA, VAMC, and Contractor’s Accident Prevention Plan.

3. OSHA and VAMC required safety training certifications will include (but not be limited to) 30-hour Construction Safety for the team’s Competent Person (CP) and OSHA 10-hour Construction Safety training certifications for all other on-site workers.

4. Contractors and subcontractors will follow facility COVID-19 Safety Protocols and masking policy. Similarly, the facility’s “No Smoking” Policy must be adhered to.

5. Contractor will provide a clean and safe environment that is broom swept and mopped at the end of each workday.

6. Contractor will ensure that Hot Work/ Burn Permits, Infection Control, and Interim Life Safety Measure (ILSM) permits are posted where work is being done each day.

7. Contractor will provide advanced notice of water line shutdowns, limit their duration, and ensure that all water lines are adequately flushed prior to returning to operational status in accordance with State and Local codes.

8. The COR must be notified of any work that penetrates floor, walls, or ceiling. All penetrations must be closed and sealed by end of shift/ close of business before VA Fire Department (VAFD) conducts closing inspections as per National Fire Protection Association (NFPA), Federal, State, and Local codes.

9. Contractor is responsible to post safety signage relative to the specific area being worked in for the protection of employees, Veteran patients, and visitors.

10. At conclusion of project, Contractor shall provide complete plumbing…