36C24222R0032.docx

DOCX document 30 KB Posted Jan 21, 2022

Attached to: 528A5-21-502 DESIGN RADIO UPGRADES
Solicitation number: 36C24222R0032
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2

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File	Type	Posted
S02 PS-000113863 VAMC Canandaigua New K Core with Subs Budgetary Estimate - REVISED.pdf	PDF	Jan 25, 2022
S02 Sources Sought 36C24222R0032 - REVISED.pdf	PDF	Jan 25, 2022
36C24222R0032 0001.pdf	PDF	Jan 25, 2022
S02 Wage Determination - Ontario County in New York REVISED.pdf	PDF	Jan 25, 2022
S02 Wage Determination - Ontario County in New York.pdf	PDF	Jan 21, 2022
S02 PS-000113863 VAMC Canandaigua New K Core with Subs Budgetary Estimate.pdf	PDF	Jan 21, 2022

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Sources Sought Notice Sources Sought Notice

SUBJECT*

528A5-21-502 DESIGN RADIO UPGRADES

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

14227

SOLICITATION NUMBER*

36C24222R0032

RESPONSE DATE/TIME/ZONE

02-04-2022 4PM EASTERN TIME, NEW YORK, USA

ARCHIVE

99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

SDVOSBC

PRODUCT SERVICE CODE*

C1DA

NAICS CODE*

541330

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

POINT OF CONTACT*

Tanya Baldwin Contracting Officer Tanya.Baldwin@va.gov 716-862-7461 ext. 22443

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Canandaigua VA Medical Center

Canandaigua NY

POSTAL CODE

14424

COUNTRY

USA

ADDITIONAL INFORMATION

AGENCY’S URL

www.va.gov

URL DESCRIPTION

Department of Veterans Affairs website

AGENCY CONTACT’S EMAIL ADDRESS

Tanya.Baldwn@va.gov

EMAIL DESCRIPTION

Tanya.Baldwin@va.gov, Contract Officer

DESCRIPTION

This is a Sources Sought Notice for the following services related to VA Medical Center, Canandaigua, NY project 528A5-21-502; “Canandaigua, Design Radio Upgrades”. The VA Medical Center, Canandaigua, New York is seeking professional architecture and engineering firms, under NAICS code 541330, to provide investigative and schematic design services, construction documents, working drawings, specifications, cost estimate, shop drawing review and construction period services as required to design radio upgrades. Any SDVOSB firms having a headquarters office within a 400-mile radius from 400 Fort Hill Avenue, Canandaigua, NY, 14424, may submit SF 330’s for consideration, to the Contracting Officer at Tanya.Baldwin@va.gov by 4:00 PM EST, February 4, 2022.

SCOPE OF WORK

Project No. 528A5-21-502 Radio Upgrades Canandaigua, VA Medical Center, 400 Fort Hill Avenue Canandaigua, NY 14424

The general scope of this project is to perform an in-depth design to upgrade current communications equipment and radio antennae. Coordination will be required with other ongoing projects. UPS power supply and a structural analysis of existing conditions may be required. A previous report was completed as a technical analysis with a proposed minimum solution for an Astro Digital K-Core, see attachment PS-000113863 VAMC Canandaigua New K Core with Subs Budgetary Estimate.pdf

EXISTING CONDITIONS

The Canandaigua VAMC is located at 400 Fort Hill Avenue, Canandaigua, NY 14424. The layout is a campus with more than 30 buildings located on over 20 acres. Normal working hours are Monday – Friday 8:00am – 4:30pm. The existing conditions require upgrades to the communications regarding 30 radios, antennae, and related equipment.

A/E SCOPE OF SERVICES

1. Provide site investigation and field measurements for all aspects for the design requirements. This shall include utility locations, proper spacing of equipment, and proper install locations. The areas required are buildings 1.

2. Provide investigative services, and cost estimate required to upgrade current communications equipment associated with this project.

3. Provide a Cost Analysis determining the cost of upgrading the existing communications systems.

4. Provide a separate Cost Analysis determining the cost to retrofit the radio antennae. The cost analysis shall also include the decommissioning of the current communications systems.

5. Attend review meetings and make all necessary site visits during the contract period to gather information necessary from the existing site, building plans, utility plans, etc. to provide a complete assessment of the proposed work. This should include an identified number of visits included in the proposal. The VA shall provide access to hardcopy files of existing drawings, and the AE shall perform all searches of these files for any required reference materials to support the study efforts.

6. Assess the intent and scope of this project and work with the VA Fire Department staff to develop a final cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Canandaigua Engineering Service, VA Network 2, or any other government comments.

7. Deliverables: The A/E will provide one electronic and one bound paper copy of all documents at each review stage.

DESIGN:

Conceptual (0%)
	a. Initial site visit to become familiar with VA Facilities personnel, the site	and site conditions.
	b. Concept design and recommendations defining the design approach.
	c. Confirm design approach, deliverables and schedule.

Design Development (30%)
	a. Meetings as required. At a minimum, AE shall hold separate meetings		independently with stakeholders for input/requirements (trades, IT/EMS/end	user)
	b. Site investigation and surveys. Include written description of identified site	obstructions and plans for joining to old work.
	c. Analysis of subject utility services.
	d. Schematic Design Plans to include at minimum floorplan layout		options.
	e. Schematic level cost estimate for budget check.

Mid-Design (60%)
	a. Advanced design and architectural/engineering planning.
	b. Outline specifications.
	c. 60% Drawings of existing subject utilities.
	d. Repair and Replacement draft drawings.
	e. Draft specifications.
	f. Preliminary cost estimate, schedule of submittals.
	g. Site survey reports and analysis.
	h. Response to previous submittal review comments.

		Un-Reviewed Final Design (90%)
			a. Complete submittal of design drawings, specification, and cost estimate	for final review.
b. Prior to the submission of the un-reviewed final drawings and	specifications, the Architect–Engineer shall conduct a narrative walk-thru with the COR and identified VA staff for each of the trades included in the project to demonstrate that the work shown on the drawings can be physically constructed as depicted. The trades shall include, but not be limited to, Civil, Architectural, Structural, Electrical, Communications, Security, and Mechanical. The designer for	each trade shall be present at the walk-thru which will encompass all the physical areas affected by the project. Upon completion of the walk-thru,	the VA will give direction to the Architect-Engineer whether the design may proceed to completion as shown or whether some re-design is necessary. The walk-thru shall be scheduled by the Architect-Engineer in a manner that will allow corrections before the un-reviewed final submission due date. Required corrections will not excuse the Architect-Engineer from submitting the un-reviewed final drawings and specifications on time.

Final Design (100%) Un-Stamped
	a. Submittal of final design drawings, specifications, including material	submittal listing, finish schedule and final cost estimate.
	b. Final design drawings shall be prepared in both pdf and CAD format.	Final specifications shall be prepared in both .pdf and Word format.
	c. Response to previous submittal review comments.

Final Design (100%)
	a. Submittal of final design drawings, specifications, including material	submittal listing, finish schedule and final cost estimate.
	b. Final design drawings shall be prepared in both pdf and CAD format.	Final specifications shall be prepared in both .pdf and Word format.
	c. Response to previous submittal review comments.

CONSTRUCTION:

During Bidding:
	1) Provide bidding assistance and evaluation.
	2) Provide expeditious written clarifications to questions (RFI) about the	specifications and drawings that are submitted by prospective bidders and/or	offerors prior to submission of offers. Written responses shall be prepared and	forwarded to the VA Contracting Officer and COR and not to the bidder/offeror.

Construction Phase
	1) Provide a minimum of 2 on-site inspections for critical testing required by the	specifications.
	2) The Architect-Engineer is expected to be available within 48 hours after the	VA requests a site visit. Submit cost per additional on-site inspection.

3) Provide contractor shop drawing and material submittal review, recommendation, and approval evaluation for the Contracting Officer’s Technical Representative.

4) Provide written clarifications to questions (RFI) about the specifications,	drawings and site conditions. Provide bulletins for omissions.
5) Provide review and evaluation of contractor’s fee proposals and contract	changes to the Contracting Officer and the Contracting Officer’s Technical	Representative as required.
6) In-process field inspection of critical testing required by the specifications.
7) Final inspection and final punch list.
8) As-build drawings (CAD).

8. Design Review and Completion Schedule: Deliver each identified submittal to the COR on or before the date specified below:

Conceptual Plan: 10 days after contract award

Design Development 30% Submittal 45 days after contract award

Mid-Design 60% Submittal 90 days after contract award

(Includes 10 days for VA review of the 30% review)

Un-Reviewed Final Design 90% Submittal 120 days after contract award

(Includes 10 days for VA review of the 60% submittal)

Final Design 100% Final Submittal 120 days after contract award.

(Includes 5 days for VA review of the Un-Reviewed submittal

9. Design Deliverables: The A/E will provide two (1) full-size drawing copies, (1) half-size drawing copies, and electronic and bound paper copy of all documents at each review stage.

10. Provide an electronic set and one (1) set of drawings stamped and signed by an Engineer licensed in the State of New York, specifications, and cost estimates at final design submission. Electronic set at 100% final stage is to be provided in both PDF and AutoCAD 2017 formats.

11. Provide an independent analysis to locate any underground or hidden utilities for inclusion in design if necessary, to confirm viability of planned excavation or demolition or to support design needs. Such analysis may include ground penetrating radar, review of existing VA documentation and drawings by the AE, or other viable options to verify these utilities.

12. Provide a detailed material/labor cost estimate for construction of this project at the 100% review stage, in RS Means format. Submit in editable excel document.

13. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary.

14. Provide a technical review of all project submittals/shop drawings related to the project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner.

15. Create a list of all items required to be submitted on by the project specifications as part of the final design documents at the 100% submission. The list shall be organized by specification number, followed by the name of the item to be submitted on by specification.

16. Provide expeditious responses to all design/conflict questions encountered during the construction term.

17. Upon completion of the project, provide two (2) sets of stamped “Architectural E1” (30”x42”) as-built drawings, as well as a complete set in PDF and AutoCAD 2017 formats. Provide a detailed construction cost estimate and a detailed construction statement of work.

See attached document: S02 Wage Determination - Ontario County in New York.

See attached document: S02 PS-000113863 VAMC Canandaigua New K Core with Subs Budgetary Estimate.

*= Required Field

Sources Sought Notice

File details come from the government source that posted it. Updated Jan 21, 2022.