DESCRIPTION OF REQUIREMENT-CHEMO WASTE.docx

Work Statement

1. SCOPE

a. Description of Program – Chemo Waste Container Collection/Removal.

b. Labor and materials necessary for the collection and removal of Chemo Waste Containers.

c. The contractor will perform all required services identified in this statement of work (SOW).

d. Contractor shall have all required Federal, state or local permits or licenses to collect, transport and dispose of chemotherapy waste.

2. Background: Only chemo waste collection/removal falls within the scope of this contract. Other types of Regulated Medical Waste are not included.

3. GENERAL:

a. Period of Performance: This requirement will have a 12-month base period and four 12-month option years.

b. Work Hours: Normal Work Hours: (7:00 am to 9:00 pm)

c. National Holidays: The ten holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

4. SPECIFICATIONS:

a. The contractor shall collect all of VA Northport’s chemo waste placed in 55-gallon drums on the loading dock of the hospital-Building 200. Pick-ups will be scheduled at a minimum of one (1) per week and as needed where applicable. If quantities increase; pick-ups shall be adjusted accordingly. Pick-ups will be made at the loading dock of Building 200 (Main Hospital) between 8 AM and 4:30 PM Monday through Friday.

b. Contractor provided containers shall be leak-proof, stackable, sealable, transportable, and designed so that government employees will not be required to lift more than 35 lbs., and shall display the universal biohazard symbol. All containers shall be damage free and in good working order at all times.

c. Containers must be identifiable as to the type of hazardous waste contained within, (i.e. yellow for chemo) all containers shall be approved by the COR.

d. Contractor will remove full containers and replace them with an equal number of empty sanitized containers. Sanitizing shall be completed off of grounds.

e. Prior to departing any/all locations listed within this SOW; contractor shall obtain the facility’s designee’s signature for confirmation of manifest including but not limited to: Pickup/Delivery Location, Pickup/Delivery Date, Amount of waste (number of containers picked up and/or pounds), Destruction Certification Document/Manifest Number and any other information as required by the COR.

f. The Contractor shall transport and dispose of material in accordance with all applicable Environmental Protection Agency (EPA), Department of Transportation (DOT), Occupational Safety and Health Administration (OSHA), and any other state and federal guidelines.

5. DOCUMENTATION FROM THE CONTRACTOR:

a. The contractor shall prepare and submit to the COR an original signed Certificate of Destruction for each pick up for each site within ten (10) working days of each pickup. The contractor shall maintain proper records concerning each Certificate of Destruction issued. The Certificate of Destruction shall at a minimum contain the following: Pickup/Delivery Location, Pickup/Delivery Date, amount of waste (number of containers picked up and/or pounds), Destruction Certification Document/Manifest Number, Destruction Certification Date, any other information as required by the COTR.

6. TRAINING REQUIRED OF CONTRACTOR:

a. Contractor shall provide annual training to government staff as required by the COR. Training shall include proper handling of medical/special waste; interim storage requirements, proper identification and labeling of wastes, etc.

7. QUALITY ASSURANCE:

a. The Government will investigate complaints. All information received will be provided either verbally and/or in writing to the contractor for appropriate action.

b. The contractor shall maintain each facility to present a neat, clean and professional working environment at all times.

c. Except for those items or services specifically stated to be government furnished, the contractor shall furnish and maintain everything required to perform this contract in accordance with all of its terms.

d. Management of regulated medical waste in the workplace will follow OSHA 29 CFR 1910.1030. Additionally, the contractor shall comply with Title 15 of Article 27 of the Environmental Conservation Law, 6 NYCRR Subparts 360-10 and 360-17, and Part 364 regulations, in conjunction with the Public Health Law 1389 aa-gg and 10 NYCRR Part 70, and any other Federal, State or local requirements related to performance under this contract.

e. All trash will be collected and removed to a location designated by the customer.

f. Chemo waste will be disposed off-site by contractor.

g. Containers shall be sealed to prevent leakage and handled in a manner that will prevent bursting or tearing during transport.

h. Liquid containers shall be placed in break-resistant and tightly sealed packages.

i. All exterior containers used shall have the words "chemo waste" or "infectious waste" or display the biohazard signage.

j. Chemo waste, as with all Regulated Medical Waste (RMW), must be segregated from general trash at the place where it is initially generated; the segregation must remain until final disposal has been accomplished.

k. Never mix chemo waste with regular trash.

l. Use yellow bags (or any puncture resistant, leak resistant, and uniquely colored or marked) to hold chemo waste.