36C24222Q0316_1 Solicitation.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

620-22-1-555-0001

36C24222Q0316 01-21-2022

Brooks Campbell, Janice 718-741-4320 02-04-2022

10:00AM EST

36C242

Department of Veterans Affairs

Network Contracting Office 2

James J. Peters VA Medical Center

130 West Kingsbridge Road

Bronx NY 10468-3904

X 100

X

221320

$22 Million

N/A

X

See Delivery Schedule

36C242

Department of Veterans Affairs

James J. Peters VA Medical Center

Network Contracting Office 2

130 West Kingsbridge Road

Bronx NY 10468-3904

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

See CONTINUATION Page

Water Plant and Waste Plant Operation and Maintenance at the

Hudson Valley VA Healthcare System, Montrose and Castle

Point Campuses.

This solicitation is in accordance with Federal Acquisition

Regulation (FAR) Part 13.

Please review Performance Work Statement on page 4-31 and complete the Price Cost Schedule.

The deadline for the submittal of all questions is

January 26, 2022.

Site Visit is not available for this requirement.

Contractors should pay close attention to Section: 52.212-1, 52.212-2 and Section D.1 and D.2 before submitting a quote.

See CONTINUATION Page

620-3620162-555-854100 2580 010055590

X X

X 1

Janice Brooks Campbell

Contracting Officer

36C24222Q0316

Table of Contents

SECTION A……………………………………………………………………………………………………………..…………1

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.237-3 CONTINUITY OF SERVICES (JAN 1991)

C.4 MANDATORY WRITTEN DISCLOSURES

C.5 52.216-18 ORDERING (AUG 2020)

C.6 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.7 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.8 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.9 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.10 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS

(OCT 2021) (DEVIATION)

C.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.12 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF

COMMERCIAL ITEMS (APR 2020)

C.13 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL

2018)

C.14 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 CASTLE POINT WAGE DETERMINATION

D.2 MONTROSE WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242

Network Contracting Office 2

James J. Peters VA Medical Center

130 West Kingsbridge Road

Bronx NY 10468-3904

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network https://www.tungsten-network.com/customer-campaigns/veteransaffairs/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PERFORMANCE WORK STATEMENT

Operation, Inspection, Testing & Maintenance

Water Treatment Plant & Wastewater Treatment Plant at Castle Point & Wastewater

Treatment Plant at Montrose

I. BACKGROUND

The Hudson Valley Healthcare System (HVHCS) requires an annual service contract to provide operation, maintenance, and testing of the Water Treatment Plant and the Wastewater Treatment

Plant at Castle Point and the Wastewater Treatment Plant at Montrose.

a) The water plant at Castle Point campus produces 50,000 gallons of treated water for daily consumption, the system can produce upwards of 100,000 gallons of treated water daily. The water system consists of two operational Wells producing 55 gpm and 30 gpm and one inactive well, and three raw water holding tanks. The raw water is subsequently pumped from the raw water holding tanks to the main plant. The main plant consists of an operational well water side which includes twin water softeners, activated carbon vessel, Pall filtration system, UV treatment system, and two main Cornell distribution pumps. The plant also has an inactive river water side as well. From the main plant the treated water is pumped into two

150,000-gallon clear well tanks. The treated water is subsequently pumped from the clear well tanks into the water distribution lines which ultimately fills the campus 300,000-gallon

Water Tower.

b) The wastewater plant at Castle Point Campus is currently designed and permitted for 0.25

Million Gallons Per day (MGD). The plant is currently under loaded and only see average flows of 0.08 MGD, with maximum monthly average flow of 0.13 MGD. The plant serves a medical center of approximately 2500 patients, staff, and visitors daily. The plant process flows through and consists of a Parshall flume, comminutor, aeration tank, chlorination chamber, primary and secondary settling tanks, tricking filter, equalizing tank w/ aeration blowers, and sludge digester and heater, and laboratory. The plant is currently under construction, a project is underway to upgrade the trickling filter system at the plant. The plant is operating under bypass, directly bypassing the Wastewater flow to the equalizer tank which has two aeration blowers and biological seeding to function as an activated sludge process. The construction is expected to be complete by June 2022.

c) The wastewater plant at Montrose Campus is currently permitted for 0.4 MGD. The plant is under loaded and only see a present flow of approximately 0.15 MGD. The plant serves a medical center of approximately 3000 patients, staff, and visitors daily. The plant process flows through bar screens, comminutors, primary and secondary settling tanks, anaerobic digester & heat exchanger, chlorine contact chamber (inactive six months out of the year), trickling filter, chemical flocculation tank, TSS monitor, Recirculation Tank, Parshall Flume, and outflow to the UV Plant where the final disinfection is done by ultraviolet (UV) before discharging to the Hudson River. The UV plant is only operational by permit six months out of the year.

d) The water & wastewater treatment facilities are essential to the operation of the medical center providing clean, potable safe water for drinking, food production, bathing and ensuring the waste from the facility is properly treated protecting the environment before being discharged into the Hudson River.

II. PLACE OF PERFORMANCE

Hudson Valley Health Care System

VAMC – Castle Point Campus

41 Castle Point Road

Wappinger Falls, New York 12590

Hudson Valley Health Care System

VAMC-FDR-Montrose Campus

2094 Albany Post Road

Montrose, New York 10548

III. PERIOD OF PERFORMANCE

Base Period: April 01, 2022 – March 31, 2023

Option Period One (1): April 01, 2023 – March 31, 2024

Option Period Two (2): April 01, 2024 – March 31, 2025

IV. HOURS OF OPERATION:

a) The contractor is responsible for conducting business, between the hours of 8:00AM to 4:30

PM, Sunday thru Saturday.

b) Recognized Holidays

The contractor is not required to perform services on the following holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

V. PURPOSE

The purpose of this solicitation is to establish a firm fixed price contract with a qualified firm that can provide complete operation, inspection, testing and maintenance of the wastewater treatment facility at Montrose and the water production & wastewater treatment facilities at

Castle Point.

The procurement & service described herein is required to achieve these objectives.

VI. ENVIRONMENTAL PROCEDURES

a. The contractor shall obtain, maintain, adhere to and pay for the NYSDEC State Pollutant

Discharge Elimination System (SPDES) Discharge Permit for both campuses (Castle Point and Montrose).

b. The contractor shall obtain, maintain, adhere to and pay for the Dutchess County Department of Behavioral and Community Health Water Supply Permit.

c. The contractor shall adhere to All federal, state, and local codes and requirements for water treatment plants and wastewater treatment plants at ALL times.

d. The Contractor shall comply with the VA Sustainability and Green Environmental

Management procedures.

e. An inventory list as well as all SDS’ for the chemicals shall be properly maintained in accordance with all federal, state, and local regulatory agencies

VII. CONTRACTOR'S RESPONSIBILITIES

a) The contractor shall obtain all necessary licenses and/or permits required to perform this work.

b) Contractor Use of the Premises

1. USE OF PREMISES AND REMOVAL OF DEBRIS: The contractor expressly undertakes, either directly or through its subcontractor(s):

• To perform this contract in such a manner as not to interrupt or interfere with the operation of any existing activity on the premises or at the location of the work.

• To clean up frequently, all refuse, rubbish, scrap materials and debris caused by its operation, to the extent that at all times the site of the work shall present a neat, orderly and workmanlike appearance.

VIII. QUALITY CONTROL PROGRAM

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

FINAL QC MUST BE SUBMITTED TO THE COR WITHIN FIVE (5) BUSINESS DAYS OF

RECEIPT OF AWARD. The QCP shall include:

a) An inspection system covering all the services described in the contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections, and the names of the individuals performing the inspection.

b) The checklist shall include every area of the contractor's operation as well as every task required to be performed.

c) A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the COR inspectors point out the deficiencies.

d) A file of all inspections conducted by the contractor and the corrective action taken. This documentation shall be made available to the COR upon request at any time during the term of the contract.

IX. PROGRESS MEETINGS & COR

a) A kickoff meeting will be held within 5 business days of contract award. Thereafter progress meetings will be held between the VA-COR – Engineering Leadership and the

Contractors Project Manager on an as-needed basis in order to address issues that arise during the year.

b) Contracting Officer's Representative (COR): The COR will be designated at time of award.

The COR will assist the CO in the discharge of his/her responsibilities. The responsibilities of the COR include, but are not limited to: Determining the adequacy of performance by the contractor in accordance with the terms and conditions of this contract; acting as the

Medical Center's representative in charge of the work at the site; ensuring the compliance with contract requirements insofar as the work is concerned; and advising the CO of any factors which may cause delay in performance of the work.

X. GENERAL REQUIREMENTS

The following requirements are applicable to the Water and Wastewater Plants at both campuses.

a) Vendor shall review, sign, provide all monthly operation reports. These monthly reports must be submitted to the COR on or before the 10th calendar day of each month for the preceding month. These reports shall contain at a minimum: the daily operation, any problems, testing, and water flow for the day, etc. Where applicable vendor shall submit monthly testing reports, any required NYS and/ or any county reports to the NYS DEC, Westchester DOH, and / or Duchess County DOH in the manner required by the respective agency. Contractor shall also be responsible for providing the COR with a summary quarterly report as well as a yearly report for each plant describing the operation and performance of the plants.

b) The contractor shall furnish all material, labor, supervision, tools, and equipment necessary to provide full management and operation of the water treatment plant and the wastewater treatment plants, including all inspections, adjustments, tests, replacement parts, and repairs necessary to keep both plants in continuous use at their initial performance ability (capacity, safety, and efficiency) as originally specified by the equipment manufacturer, and as modified thereafter. Contractor shall have in his possession, throughout the term of the contract, all diagnostic equipment necessary to fully maintain, test, repair, adjust and/or re-program the systems.

c) All adjustments, repairs and modifications must be in strict compliance with the current editions of the New York State Sanitary Code and General and Special conditions of the

NYSDEC’s State Pollutant Discharge Elimination System (SPDES) Discharge Permit (see attached) for the facility.

d) Contractor must time in and time out of each plant daily. Contractors must sign in and out with the MAA during WHEN hours and at the Engineering Main Office during normal business hours.

e) Vendor shall conduct all annual safety test requirements in accordance with the latest codes and requirements of NFPA and OSHA, Dutchess County DOH, Westchester County DOH and NYSDEC.

f) When applicable vendor shall consult with regulatory agencies, including the New York

State Department of Environmental Conservation (NYSDEC), New York State Department of Health (NYSDOH), and Dutchess County Department of Health (DCDOH), Westchester

County Department of Health (WCDOH) as needed with respect to the operation of the water and wastewater treatment plants. This includes any meetings with these agencies as required as well as preparing a Consumer Confidence Report (CCR) as per NYS

Department of Health. Fines levied by any regulating agency due to contractor’s negligence shall be the responsibility of the Contractor.

g) All tests, inspections, or maintenance repairs that will remove equipment from service shall be scheduled in advance with the COR.

XI. OPERATION & TESTING

a) Contractor shall provide all required chemicals, glassware, laboratory instruments and testing equipment for the proper operation and analytical testing of both plants. Existing VA owned test equipment may be used, but must be calibrated, repaired, or replaced by the contractor at no cost to the VA Hudson Valley Healthcare System.

b) Contractor is responsible for filling out all New York State reports and providing reports to the VA. Residual chlorine for potable water shall be maintained between 1 and 2 ppm, or other palatable or dietary level deemed by the VA Hudson Valley Healthcare System, at the point of use.

c) Contractor shall provide daily NYSDEC Licensed operators (minimum one operator at the

WTP & WWTP in Castle Point and minimum one operator at the WWTP in Montrose) for plant operations and maintenance for both the water treatment and wastewater treatment plants. Operators shall be licensed to operate the plants in accordance with the NYS regulations. The operators shall be available to operate the various plants Monday through

Sunday from 8:00 am to 4:30 pm. Vendor shall provide operators for a minimum of 56 man-hours per week at each campus.

d) All safety tests and/or other tests and inspections shall be performed by the contractor at the required frequency and in strict accordance with applicable codes such as SPDES, NYSDEC, OSHA, DCDOH, and NYSDOH, WCDOH. Vendor shall submit a report with test result information.

e) Contractor shall be required to attach test tags after testing as specified by Code, such as at the pumps, valves, etc.

f) All tests or inspections that will remove equipment from normal operation shall be scheduled a minimum of forty-eight (48) hours in advance with the COR.

g) The contractor shall be responsible for the installation of signs and/or barricades as related to equipment and/or systems as deemed necessary by the COR. This includes the use of

"out of service" signs.

h) The contractor shall make available the uninterrupted services of at least one employee to accompany independent and or regulatory agency inspectors during the course of routine, period inspection and/or any type of inspection.

i) The inspectors used by the Medical Center on this contract may or may not work for the

Medical Center. An outside company may be used to perform inspections.

j) Vendor shall keep plants clean and in an orderly manner, free of debris. Vendor shall clean plant on a weekly basis or as frequently required to keep the plants in an orderly manner.

XII. WATER PLANT AT CASTLE POINT CAMPUS & WATER MONITORING

REQUIREMENTS

The contractor shall furnish all labor, supplies, materials to collect samples and process for analysis by procurement of NYS Certified Laboratory necessary for water system monitoring for the following:

a) Refer to Attachment D for Castle Point Campus Water Monitoring Requirements and testing requirement. The monitoring and testing requirements are not limited to the items listed in the attachment. The vendor responsibility to comply with additional testing requirements required by regional agencies (NYSDEC, Dutchess county DOH). Vendor shall be responsible for remaining current in their test methods and testing and monitoring requirements as they amended by the regional agencies. Reports shall be delivered to the

COR.

b) Refer to Attachment F for Campus Hospital Laboratory water testing requirements, testing shall include twice per month (2 / month) collection of water samples for analysis. Reports shall be delivered to the COR. This requirement is applicable for both campus (Castle Point and Montrose) Laboratory.

c) Vendor shall comply with attachment B for Montrose Campus Water Monitoring

Requirements.

d) Vendor shall comply with Attachment I for Castle Point Campus Residual Chlorine

Analysis Requirements.

e) Shall perform secondary hot water system chlorination in Bld. 15E & 15H at Castle Point to the secondary hot water system. Chlorination to include the daily testing (5 days per week).

f) The contractor shall perform and prepare an annual Drinking Water Report on Quality. The annual water quality report shall submit to the VA for review and approval prior to submitting to the Dutchess county. Vendor shall prepare and submit subsequent certification forms to notify the applicable agency that the annual drinking report has been sent to the water customers. The Contractor will be responsible for monitoring requirements as per Part

5 of the New York State Sanitary Code and/or EPA and/or New York State Health

Department.

g) Annually the vendor shall remove five buoys marking the water intake line at the Castle

Point Water Treatment plant every fall and re-install the buoys every spring. Vendor shall confirm removal and install dates with VA COR. The buoys shall be stored in the new pump house Building 114 during the winter months.

h) Vendor shall be responsible for operating all the equipment in the water plant and adjoined buildings that supply water to the main and water tower, a limited list of the major equipment is listed in Attachment H. Within the first 6 months of contract vendor shall submit a more detailed list of the equipment in the plant.

i) Vendor shall monitor well water level in active wells on a quarterly basis and include in the current month’s monthly report. The water level reports shall include well static water level and well level while pump is in in operation for 30 minutes (readings shall be conducted at

5-minute intervals).

XIII. WASTEWATER PLANT AT CASTLE POINT CAMPUS

a) The following performance levels (which do not include all that is required) shall be maintained at all times:

1. Daily decanting and pumping to anaerobic digester seven days a week.

2. Digester to be maintained between 92-95 degrees F.

3. Influent, primary effluent, and final effluent settable solids test must be performed daily

4. Monitor and test PH levels every 3 hours during normal plant operating hours.

b) The Wastewater plant is currently under construction, vendor shall be required to provide all required laboratory testing and be able to operate the plant with an activated sludge process while the plant is under construction. Once construction is completed the trickling filter will be online and vendor shall have the ability to operate this system as well as provide required testing. All cost for labor, equipment, and materials related to the changing nature of the plant should be accounted for in the contract. The plant will be under construction until June of

2022.

c) In addition, the vendor shall be able to modify NYSDEC and/or DCDOH required reporting documents to support the changing needs of the ongoing WWTP construction project. The vendor shall also attend coordination meetings when requested and provide shutdowns and operate equipment to support the construction project.

d) Vendor shall remove daily all accumulated rags from bar screen and various rag screening devices and dispose of rags in accordance with all federal and local regulations.

e) Vendor shall be responsible for operating all the equipment in the wastewater plant and adjacent buildings and maintain plant within accepted levels as noted in the plant permit. A limited list of the major equipment is listed in Attachment G. Within the first 6 months of contract vendor shall submit a more detailed list of the equipment in the plant.

f) Refer to Attachment C for current Wastewater plant permit, monitoring, and testing requirements.

XIV. WASTEWATER PLANT AT FDR CAMPUS

a) The following performance levels (which do not include all that is required) shall be maintained at all times:

1. Daily decanting and pumping to anaerobic digester seven days a week.

2. Digester to be maintained between 92-95 degrees F.

3. Influent, primary effluent, and final effluent settable solids test must be performed daily

4. Monitor and test PH levels every 3 hours during normal plant operating hours. Plant

Components

b) Vendor shall remove daily all accumulated rags from bar screen and various rag screening devices and dispose of rags in accordance with all federal and local regulations.

c) Vendor shall be responsible for operating all the equipment in the wastewater plant and adjacent buildings and maintain plant within accepted levels as noted in the plant permit. A limited list of the major equipment is listed in Attachment E. Within the first 6 months of contract vendor shall submit a more detailed list of the equipment in the plant.

d) Refer to attachment A for current Wastewater plant permit, monitoring, and testing requirements.

XV. MAINTENANCE & REPAIRS

a) The contractor shall have all daily maintenance tickets signed by the COR or his/her designee.

b) The contractor shall furnish all labor, supplies, parts and materials necessary to regularly and systematically clean, examine, adjust and lubricate as required, and if conditions warrant, repair or replace as follows:

1. The contractor shall furnish all labor, supplies, materials and equipment necessary to regularly perform housekeeping of the facilities, neat appearance of all offices, bathrooms, and equipment rooms. Periodically, clean the water treatment and wastewater treatment plants, including all equipment located in the plants. Clean the floors in both plants as needed.

2. The contractor will be provided a monthly post preventive maintenance service guide for each plant. This service guide shall list each component, showing schedule of frequency of inspection of each component on a monthly, semi-annually, annually or other frequency. Entries shall be made to indicate the status of schedule items of maintenance work performed. The preventive maintenance service guide shall be kept updated at all times and must be initialed and dated by the contractor's employee to indicate that the work has been accomplished. The service guide shall be available anytime for review at the COR's request. Refer to Attachment B for Castle Point Water Plant equipment list, Attachment C for Castle Point Wastewater Plant equipment list, Attachment D for FDR

Wastewater Plant equipment list.

XVI. WATER PLANT AT CASTLE POINT CAMPUS

a) Annually the vendor shall secure the services of a third-party vendor to conduct inspection and CIP service and preventive maintenance of the pall filtration equipment and its appurtenances, appurtenances included all equipment on the Pall skid including but not limited to media filtration membrane, compressors, pumps, motors, actuated valves, strainers etc. The third-party vendor shall be a certified representative of the manufacturer and approved by the manufacturer of the equipment to perform these services. The vendor shall also submit the information for the selected vendor to the VA for approval prior to scheduling this work item. A report of the third-party vendor’s findings shall be submitted to the VA COR after each service.

b) Repairs shall be considered additional to the contract; repairs shall be items not described as operations and maintenance in the contract and / or by the manufacturer of the equipment.

Repairs shall be performed as IDIQ clin items.

c) Vendor shall secure the services of a third-party vendor to perform semi-annual preventive maintenance and inspection, and calibration of the Aquionic UV system. Vendor shall be certified by the manufacturer to perform these services and approved by the VA COR.

Vendor shall replace annually four UV bulbs in accordance with manufacturers recommendation for the UV system and based on the performance of the system. If the

Existing Bulbs are in working order and do not need to be replace, the vendor shall store the excess UV bulbs onsite as spare parts. Vendor shall replace UV lamps, quartz thimble, wiper service kit, seals, tubes, and other misc. components to keep the system in working order.

DVGW sensors and Lamp Ballast can be submitted as an unscheduled repair if required to be replaced. A report of the third-party vendor’s findings shall be submitted to the VA COR after each service.

d) The contractor will be provided a monthly post preventive maintenance service guide for each plant. This service guide shall list each component, showing schedule of frequency of inspection of each component on a monthly, semi-annually, annually or other frequency.

Entries shall be made to indicate the status of schedule items of maintenance work performed. The preventive maintenance service guide shall be kept up to date at all times and must be initialed and dated by the contractor's employee to indicate that the work has been accomplished. The service guide shall be available anytime for review at the COR's request. Vendor shall be responsible for performing preventive maintenance all the equipment in the water plant and adjoined buildings that supply water to the main and water tower, a limited list of the major equipment is listed in Attachment H.

e) Furnish all the required lubricants specified for the various lubrication needs. Lubricants are to be of the proper grade for the purpose used.

f) Maintain a supply of contacts, coils, leads, brushes, lubricants, wiping cloths and other minor parts in each plant for the performance of routine preventive maintenance.

g) During the base contract year, the vendor shall paint all plant walls and equipment pad surfaces, piping, valves, and other appurtenance typically painted to prevent corrosion and extend lifespan of equipment. Vendor shall coordinate painting type and selection with VA

COR.

h) Vendor shall have the ability to repair water & equipment oil leaks in the plant buildings, replace fittings as needed on piping to repair leaks.

XVII. WASTEWATER PLANT AT CASTLE POINT CAMPUS

a) The contractor shall furnish all labor, supplies, parts and materials necessary to regularly and systematically clean, examine, adjust and lubricate as required, and if conditions warrant, repair or replace as follows:

1. Grease, lube, clean, and repack sludge pumps to digester.

2. Lube all valves at the wastewater treatment plant.

3. Replace sludge pump packing.

4. Remove all debris from orifices of trickling filter arms.

b) Annually calibrate and have inspected the wastewater treatment plant flow recorder.

c) Annually draining, cleaning, inspection and adjustment of the clarifier flight and drive mechanisms and report of inspection delivered to the COR.

d) The contractor shall furnish all labor and procurement of NYS licensed waste hauler for the proper collection and disposal of aged sludge from the digester, grit and scum from the headwork’s screening and aeration and scum basin and as necessary clarifier sludge hoppers during annual inspections. Approximately 7,000 gallons per month.

e) Furnish all the required lubricants specified for the various lubrication needs. Lubricants are

f) Maintain a supply of contacts, coils, leads, brushes, lubricants, wiping cloths and other minor

g) During the base contract year, the vendor shall paint all plant walls and equipment pad extend lifespan of equipment. Vendor shall coordinate painting type and selection with VA

h) Vendor shall have the ability to repair water & wastewater, equipment oil leaks in the plant buildings, replace fittings as needed on piping to repair leaks.

i) The contractor will be provided a monthly post preventive maintenance service guide for inspection of each component on a monthly, semi-annually, annually or other frequency.

Entries shall be made to indicate the status of schedule items of maintenance work performed. The preventive maintenance service guide shall be kept up to date at all times and must be initialed and dated by the contractor's employee to indicate that the work has been accomplished. The service guide shall be available anytime for review at the COR's request. Vendor shall be responsible for performing preventive maintenance all the tower, a limited list of the major equipment is listed in Attachment G.

XVIII. WASTEWATER PLANT AT FDR CAMPUS

a) The contractor shall furnish all labor, supplies, parts and materials necessary to regularly and systematically clean, examine, adjust and lubricate as required, and if conditions warrant, repair or replace as follows:

1. Grease, lube, clean, and repack sludge pumps to digester.

2. Lube all valves at the wastewater treatment plant.

3. Replace sludge pump packing.

4. Remove all debris from orifices of trickling filter arms.

b) Annually calibrate and have inspected the wastewater treatment plant flow recorder.

c) Annually draining, cleaning, inspection and adjustment of the clarifier flight and drive mechanisms and report of inspection delivered to the COR.

d) Furnish all the required lubricants specified for the various lubrication needs. Lubricants are

e) Maintain a supply of contacts, coils, leads, brushes, lubricants, wiping cloths and other minor

f) During the base contract year, the vendor shall paint all plant walls and equipment pad extend lifespan of equipment. Vendor shall coordinate painting type and selection with VA

g) Vendor shall have the ability to repair water, wastewater, & equipment oil leaks in the plant buildings, replace fittings as needed on piping to repair leaks.

h) The contractor shall furnish all labor and procurement of NYS licensed waste hauler for the proper collection and disposal of aged sludge from the digester, grit and scum from the headwork’s screening and aeration and scum basin and as necessary clarifier sludge hoppers during annual inspections. Approximately 7,000 gallons per month.

i) Vendor shall secure the services of a manufacturer approved third party vendor to perform semi-annual preventive maintenance and inspection, and calibration of the Trojan UV system and associated pumps. Vendor shall replace annually 8 UV bulbs in accordance with manufacturers recommendation for the UV system and based on the performance of the system. If the Existing Bulbs are in working order and do not need to be replace, the vendor shall store the excess UV bulbs onsite as spare parts. Vendor shall replace UV lamps, tubes, ballast, sensors and other misc. components to keep the system in working order. In addition, vendor shall inspect and repair components of the acticlean system such as wipes and verify oil levels are acceptable, cooling pumps and other pumps in the UV plant are in working order. A report of the third-party vendor’s findings shall be submitted to the VA COR after each service. Vendor shall provide callback service to repair the system. A callback response time of two hours is required. It is also expected that a technician will be on site within 24 hours of the time the emergency is called in.

j) The contractor will be provided a monthly post preventive maintenance service guide for inspection of each component on a monthly, semi-annually, annually or other frequency.

Entries shall be made to indicate the status of schedule items of maintenance work performed. The preventive maintenance service guide shall be kept up to date at all times and must be initialed and dated by the contractor's employee to indicate that the work has been accomplished. The service guide shall be available anytime for review at the COR's request. Vendor shall be responsible for performing preventive maintenance all the tower, a limited list of the major equipment is listed in attachment E.

XIX. CALLBACK SERVICES

a) The contractor shall provide callback services. Callback service is defined as requests for service from the COR to correct any problem or condition that needs attention before the contractor's next scheduled preventive maintenance visit. Callback service consists of responding to service call and beginning to take corrective action within one (1) hour.

Equipment malfunctions shall be corrected the same day that the service call was issued. If circumstances beyond the control of the contractor preclude resolution of the problem that day the COR must be notified with an explanation of the delay.

b) Emergency callback services shall be provided twenty-four (24) hours per day, seven (7) days per week.

c) Callback service after normal working hours shall be provided within a maximum of two (2) hours from the time of request.

d) Contractor shall have service ticket on each service call signed by the COR. Service ticket shall identify the respective piece of equipment, description of the problem, description of corrective measures taken, date, and time the respective piece of equipment was returned to regular service. Service tickets for overtime or extra charge work must be signed and a copy left with the COR. Failure to do so will result in non-payment for extra charge work.

e) Emergency service or repairs authorized by the COR which occur after normal hours of operation shall be accomplished at the overtime hourly rates specified in the pricing schedule. The Government is responsible for premium portion of the overtime rate only.

One mechanic shall handle all overtime service calls only, unless approved in advance by the

COR. If regular time work must be carried over and contractor wishes to continue to work beyond the Medical Center normal hours of operation, authorization for overtime work must be obtained from the COR before proceeding.

f) The Medical Center shall not be responsible for incidental charges, including, but not limited to, parking, tolls, mileage, phone, etc., on straight time or for overtime work.

g) CONTRACTOR SHALL NOTIFY THE COR BY TELEPHONE OR IN PERSON AFTER

COMPLETION OF EACH REGULAR TIME SERVICE CALL AND CHECK IN AND

OUT WITH THE MEDICAL ADMINISTRATIVE ASSISTANT(M.A.A.) IN BUILDING

15, GROUND FLOOR FOR CALL-BACK SERVICE OUTSIDE OF THE REGULAR

WORKING HOURS. THE STATUS OF REPAIR SHALL BE REPORTED BEFORE

DEPARTURE FROM THE MEDICAL CENTER.

h) If the contractor fails to document trouble calls and maintenance as specified, all or a portion of the monthly payment will be withheld until it is corrected.

i) No payment will be made for any emergency callback if the contractor is called and finds the plants operating under normal conditions.

j) Except for emergency callback service, the contractor shall perform all work during regular working hours of regular workdays unless specifically instructed otherwise by the COR.

k) Under no circumstances will any shutdown or breakdown last longer than two (2) working days, (forty-eight (48) working hours) from initial notification to the contractor, without prior approval of the COR.

l) The contractor shall comply with the following procedures when equipment is removed from service for any reason:

1. Notify the COR and Engineering Office, either by phone (will be in the final award), or in person, before removing equipment from service. (If work requires more than one day, daily notification shall be made).

2. Notify the COR when placing the equipment back in service.

3. Contractor's employees shall turn in daily work order, repair order or a form that will furnish the following information to the COR:

a) Name and address of the contractor.

b) Name of contractor's employee in charge of work.

c) Date work was performed, and hours expended.

d) Description of work performed and equipment identification.

e) Signature of contractor's employee and signature block for COR.

f) The contractor shall immediately notify the COR in writing of the existence or the development of any defects in, or repairs required to any piece of equipment in either of the plants which the contractor considers are not covered by the contract and shall furnish a written estimate, when requested, of the cost. Final determination of responsibility will be by mutual agreement between the

Contracting Officer and the contractor.

g) All reports generated by the plant operators must be reviewed and signed by the

Supervisor.

XX. INSPECTIONS

a) Routine and periodic inspections of the water treatment and wastewater treatment plants required by the Dutchess County Department of Health, Westchester County Department of

Health and Department of Environmental Conservation will be performed under a separate contract in accordance with existing VA policy. Upon completion of the routine and/or periodic inspection, the contractor will be furnished with an inspection report listing the deficiencies for which he is responsible to repair within thirty (30) calendar days. Items marked "emergency" shall be corrected immediately.

b) Under no circumstances will the contractor allow reported deficiencies to go uncorrected beyond the contract period.

XXI. REMOVAL OF PLANT FROM SERVICE

a) If the Medical Center removes one or more of plants, named in this contract, from service because of renovations or to perform work on such plants that is outside the scope of this contract, the monthly payments due the contractor shall be reduced. The contractor shall be notified, in writing, by letter or contract modification of the plant(s) being removed from or returned to service. If the plant(s) are to be removed from service for thirty (30) consecutive calendar days or less, Contracting Officer will negotiate an equitable adjustment with the contractor and make the necessary adjustments on the monthly invoice when authorizing payment. If the plant(s) are to be removed from service for more than thirty (30) consecutive calendar days, Contracting Officer will issue a modification to the contract and negotiate an equitable adjustment in the contract price in accordance with the Change clause. The period for reducing payments will begin on the effective date specified in the notice and will continue through the day before the plant(s) are returned to service.

XXII. SCHEDULE OF SERVICES

Schedule of Services

Weekly Regular routine maintenance examination of all equipment in both plants shall be performed at a frequency of not less than weekly.

Monthly No less than 20 days or more than 40 days from the last performance of the required task

Semi-Annual Every 6 months, no more than 20 days before or more than 20 days after the anniversary date of the last performance of the required task

Annual One time per year, no more than 20 days before or more than 20 days after the anniversary date of the last performance of the required task

The contractor shall provide a NYSDEC Licensed operator at the Medical Center from 8:00 a.m. to 4:30 p.m., Sunday through Saturday.

The contractor shall be responsible for establishing an effective system for accomplishing scheduled and unscheduled maintenance, including a backlog listing of work to be accomplished. The scheduling system and backlog listing shall be available for inspection by the COR at any time.

The contractor shall contact the COR or his/her designee when first arriving at the Medical

Center and log in at the Engineering Office, Bldg. 9. There the contractor will be required to sign a logbook. The contractor's representative shall pick up a two-way radio, furnished by the

Medical Center. The contractor's representative shall accomplish first response to reports of inoperative equipment when contacted via radio. The contractor's representative shall respond to check validity of reports and make emergency repairs.

The minimum man-hours per week are fifty-six (56).

NOTE: IT WILL BE THE RESPONSIBILITY OF THE CONTRACTOR TO ASSIGN

ADDITIONAL PERSONNEL AS REQUIRED TO COMPLETE INSPECTIONS,

OPERATIONS, REPAIRS AND ADJUSTMENTS ON TIME WITHIN THE SPECIFIED

TIME LIMITS.

XXIII. INSPECTION OF SERVICE

a) Definition: "Services" as used in this section includes services performed, workmanship and material furnished or utilized in the performance of services.

b) The contractor shall provide and maintain an inspection system acceptable to the COR covering all services under this contract. Complete records of all inspection work performed by the contractor shall be maintained and made available to the COR during contract performance and for as long afterward as the contract requires.

c) The COR has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The COR shall perform inspections and tests in a manner that will not unduly delay the work.

d) If any of the services do not conform to contract requirements, the COR may require the contractor to perform the services again in conformity with contract requirements at no increase in contract amount. When defects in service cannot be corrected by re-performance, the Contracting Officer may:

1. Require the contractor to take necessary action to ensure that future performance conforms to contract requirements.

2. Reduce the contract price to reflect the reduced value of the services performed.

3. If the contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the

Contracting Officer may:

a) By contract, or otherwise, perform the services and charge to the contractor any cost incurred by the Medical Center that is directly related to the performance of such service; or

b) Terminate the contract for default.

XXIV. REFERENCE MATERIALS

APPLICABLE PUBLICATIONS, REFERENCES, LAWS, REGULATIONS AND POLICIES

a) The Privacy Act of 1974, PL 93-579, as amended

b) All rules, laws and regulations of the following departments:

1. SPDES

2. OSHA

3. Dutchess County Department of Health

4. New York State Department of Health

5. NYSDEC – New York State Department of Environmental Conservation

XXV. ATTACHMENTS

ATTACHMENT A – MONTROSE CAMPUS WWTP PERMIT REQUIREMENTS

Meet Current Montrose WWTP NYS DEQ SPDES Permit NY0021326 requirements including but not limited to:

a) Coliform P/A 44 annually. They are scheduled periodically throughout the year.

b) Heterotrophic plate count 44 annually. Sites same as above coliform test

In accordance with page 3 of SPDES permit NY002136 attached. Use the list from the attachment for this section. There are more tests required then the outlines below.

a) BOD5 Influent and Effluent monthly

b) TSS Influent and Effluent monthly

c) Nitrogen/Ammonia N monthly

d) Total Coliform monthly May 1st -Oct 31st (during chlorination period)

e) Fecal Coliform monthly May-Oct (during chlorination period)

Vendor shall incorporate into their proposal newly installed Trojan UV System, commissioning of system is on-going and expected to be completed by the end of 2019. Once finalized and operational, the system will affect requirements for the plant chlorination process. Vendor shall incorporate these expected changes to the plant operation into their proposal.

SPDES PERMIT NUMBER NY0021326

OUTFALL No. LIMITATIONS APPLY: RECEIVING WATER EFFECTIVE EXPIRING

001 All year unless otherwise noted Hudson River EDPM ExDP

PARAMETER EFFLUENT LIMIT MONITORING REQUIREMENTS FN

TYPE LIMIT UNITS LIMIT UNITS SAMPLE

FREQUENCY

SAMPLE

TYPE

LOCATION

INF. EFF.

Flow Monthly Average 0.40 MGD Continuous Recorder X

BOD 30-Day Arithmetic Mean 30 mg/l 100 lbs/day 1/month 6 hr

Composite

X X 1

BOD 7-Day Arithmetic Mean 45 mg/l 150 lbs/day 1/month 6 hr

Composite

Solids, Suspended 30-Day Arithmetic Mean 30 mg/l 100 lbs/day 1/month 6 hr

Composite

X X 1

Solids, Suspended 7-Day Arithmetic Mean 45 mg/l 150 lbs/day 1/month 6 hr

Composite

X

Solids, Settleable Daily Maximum 0.3 ml/l Daily Grab X pH Range 6.0-9.0 SU Daily Grab X

Nitrogen, Ammonia

(as N)

Daily Maximum Monitor mg/l 1/month Grab X

Temperature Daily Maximum Monitor Deg C Daily Grab X X

Effluent Disinfection Required:[ ] All Year [X] Seasonal from May 1st to October 1st

Coliform, Fecal 30-Day Geometric Mean 200 No./

100 ml

1/month Grab X

Coliform 7-Day Geometric Mean 400 No./

100 ml

1/month Grab X

Coliform 6 Hr Geometric Mean 800 No./

100 ml

See Footnote See

Footnote

X 2

Coliform Individual Sample 2400 No./

100 ml

See Footnote See

Footnote

X 2

Coliform Daily Maximum .375 Mg/l Daily Grab X 3,4

FOOTNOTES:

(1) AND EFFLUENT SHALL NOT EXCEED 15% AND 15% OF INFLUENT CONCENTRATION…