Responses to PreBid Requests for Information - Replace LED Streetlight Heads 36C24222B0010.pdf

Responses to Requests for Information for Solicitation No. 36C24222B0010 Replacement of LED Streetlights Fixture Heads Project no. 561A4-21-107

At the VA New Jersey Healthcare System Lyons Campus

Question 01: In the scope of work, it is stated that there are 300+ light fixtures along with two different poles and two different type of light fixtures, Type A and Type B. Can you please provide an exact amount of Type A fixtures and Type B fixtures to establish a baseline for a competitive bid?

Response 01: Please reference the revised Bid Pricing Sheet provided under separate attachment.

Question 02: In the scope of work, it is stated that the Cobra LED (single and dual) will need to be replaced. Is there a specification of which light this is? How many Cobra light fixtures are needed?

Response 02: Information provided will require contractor field verification after award.

Type Manufacture Description/Characteristics Quantity for

RFI

G KIM 1SA/ALT3P70/96L5K277/BL/SF 12

Question 03: Of the 300+ units to be replaced, please provide a quantity of units that shall be carried in our Item 1 total

Quantity of Type A Quantity of Type B on Single Mast Quantity of Type B on Dual Mast

Response 03: Information provided will require contractor field verification after award.

Type Manufacture Description/Characteristics Quantity for

RFI

A (Single) Beacon MET30/PC/LED/36L-80/4k7/UNV3/DEF/BLT 80

A2 (Double) Beacon MET30/PC/LED/36L-80/4k7/UNV3/DEF/BLT 27

B Beacon T1/AC/C1/H1/24L-55/4k7/UNV/5W/BLT 178 C Beacon T1/AC/LED60W/UNV/DIR5/C1/H2/NF/BB 29

G KIM 1SA/ALT3P70/96L5K277/BL/SF 12

TOTAL 326

Question 04: During the site visit on Friday, December 17th the project coordinator indicated an existing site map with pole locations would be provided post project award. Please confirm.

Response 04: Yes, map will be available to awarded contractor.

Question 05: To keep approved bidders bidding the same base bid scope, material quantities, and ensure the owner conducts and equal comparison of base bids; please confirm if all bidders should use the base bid quantities of Type A fixture is 140 and Type B is 170 as a base bid for firm / fixed price lump Sum bid proposal?

Response 05: Please reference the revised Bid Pricing Sheet provided under separate attachment.

Question 06: As a result of supply chain availability, Please confirm if the proposed LED replacements fixture, (TYPE A 80 Watts-LED array CCT 4000K, 70 CRI 120-277V Clear lens, black matte exterior finish and TYPE B 55 Watts-LED array CCT 4000K, 70 CRI 120-277V Optics, Type V wide Clear lens, black matte exterior finish) with a warranty period and less energy than specified light fixtures and exceeds characteristics…, Spring City Light Fixture “Columbia & Augusta” light fixture are approved for use on the #561A2-21-107 Project. The intent of this project is still met and no federal, state or VA standards are violated.

Response 06: It is the responsibility of the contractor to propose a brand name or equivalent that will meet the requirement with their bid.

Question 07: As a result of supply chain availability, Please confirm the attached the proposed LED replacement fixture (TYPE A 80 Watts-LED array CCT 4000K, 70 CRI 120-277V Clear lens, black matte exterior finish and TYPE B 55 Watts-LED array CCT 4000K, 70 CRI 120- 277V Optics, Type V wide Clear lens, black matte exterior finish) with a warranty period and less energy than specified light fixtures and exceeds characteristics….., Holophane Fixture “Memphis &Washington ” light fixtures are approved for use on the #561A2-21-107 Project. Warranty period and less energy use are much higher than specified light fixtures. The intent of this project is still met and no federal, state or VA standards are violated.

Response 07: It is the responsibility of the contractor to propose a brand name or equivalent that will meet the requirement with their bid.

Question 08: Please confirm “connection Point”; for the purposes of establishing a clear line where the scope of work ends, means the intent is bidders are responsible for +/- 12” fixture whip connection at top of each pole and no scope of work is required beyond this point. (i.e. at base of pole,. U/G pull boxes or source panels)?

Response 08: The Scope of work, is for replacing the LED Luminaires, and connections on top.

The expectation is that additional work won’t be needed at the base of the pole or the U/G pull boxes.

Question 09: Please confirm NO Escalation cost should be included in base bid?

Response 09: A firm fixed price contract is anticipated as a result of this solicitation. The contractor is required to provide a total price for the satisfactory completion of the requirement in accordance with the Statement of Work, RFI’s, and solicitation terms/conditions.

Question 10: Please confirm that all contingencies for COVID-19 related issues shall NOT be included in base bid?

Response 10: All applicable costs required for the successful performance and satisfactory completion of work, must be included in a prospective bid. VHA Supplemental Contract Requirements for Combatting COVID-19 is incorporated through this amendment to the solicitation as an addendum to the Statement of Work. The attachment is provided at the end of this document.

Question 11: Please confirm Submittals will be approved with in 48hrs of submission in order to meet the start within 15 days of NTP Receipt?

Response 11: Submittals will be reviewed and approved within three (3) business days, from the date of receipt. Please note that submittals received end of day on a Friday will not be reviewed until the following Monday, and the three (3) business days will start Monday morning.

Question 12: Please confirm if a temporary construction space of 100” long by 50’ wide has been designated for project storage containers and bucket truck / lift storage?

Response 12: Temporary space will be made available at time of award. COR will confirm with the VA as to space location and size available at that time. No guarantee can be made that the space will be 100’ long x 50’wide.

Question 13: Please confirm if the wage determination, contained in the ITB, will apply for throughout the complete duration of the project and no other wage determination with apply?

Response 13: The most recent Construction Davis Bacon Act wage determinations on https://sam.gov for the State of New Jersey, Somerset County in New Jersey at the time of award will be incorporated into and applicable during the life of the contract performance.

Question 14: Please confirm if General Laborers are approved for use with Journey Electricians?

Response 14: No, they are not. Laborers cannot do work as electrician.

https://sam.gov/

Question 15: Please confirm if the classification of skilled labor, paid the rate of a first-year electrical apprenticeship is approved for use of the project.

Response 15: No skilled labors are not to be paid as apprenticeship. Skilled labors must be paid based on their skill set.

Question 16: Please confirm if NO requirements exist to enter into a PLA (Project Labor Agreement) for the project?

Response 16: Only the Davis Bacon Wage Determination are applicable on the anticipated federal contract.

Question 17: Please confirm is execution of work can occur during evening, nights, weekends

Response 17: Work may occur during normal business hours and/or during evenings, nights and weekends. Schedule can be discussed at time of award.

Question 18: Please confirm if any damage to landscaping and/or damage to pavement during installation of light fixtures must be brought back to original condition - prior to final acceptance of the project.

Response 18: Yes, any damages to landscaping and/or damages to pavement during installation of lights must be brought back to original conditions, prior to final acceptance of the project.

Please note Federal Acquisition Regulations (FAR) clause 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements was incorporated in the solicitation document.

Question 19: Please clarify the magnitude of construction for this solicitation.

Response 19: The Magnitude of Construction is between $500,000 and $1,000,000

Item 20: Please note the Period of Construction shall be 150 calendar days.

Addendum to Statement of Work VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to

VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with

VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces.

Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract

Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/