36C24221Q1546.docx

SUBJECT*

NJVAMC Siemens Oncor Removal & Disposel Service Contract

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Stacey Fuqua Contract Specailist Fuqua.Stacey@va.gov Fuqua.Stacey@va.gov

PLACE OF PERFORMANCE

ADDRESS

VA New Jersey Healthcare System

East Orange Campus

385 Tremont Ave

East Orange, NJ 07018

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

Synopsis:

Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. The Department of Veterans Affairs, James J. Peter VA Medical Center, Network Contracting Office (NCO) 2 is currently conducting a market survey for qualified firms capable of to provide “Removal and Disposal of the Siemens Oncor Impression Plus Linear Accelerator SN5396”, at the New Jersey Healthcare System, East Orange campus located at 385 Tremont Avenue NJ 07018. “. All other contract details including full specifications will be included in the RFQ and Statement of work (SOW) attached. The North American Industry Classification Systems (NAICS) is 811219 (Water Supply and Irrigation system) and the standard size is $ $22 Million The Product Service Code (PSC) is P100 (Preparation and Disposal of Excess/Surplus Property). Interested parties shall complete and return solicitation number 36C24221Q1546 by 10:00 AM EST on Friday, October 08, 2021.

NJVAMC SIEMENS ONCOR REMOVAL & DISPOSAL Service Contract

STATEMENT OF WORK

The VA New Jersey Healthcare System, 385 Tremont Ave, East Orange is currently seeking removal and disposal of the Siemens Oncor Impression Plus Linear Accelerator SN5396. The Radiation Oncology Service is scheduled for renovation, including Room A-328 in preparation for installing a new Linear Accelerator.

The existing Siemens Oncor Impression Plus Linear Accelerator SN5396, including all electronic and mechanical components must be removed and disposed of prior to construction to renovate and prepare Room A-328 for construction and delivery of the new Linear Accelerator. The room must be rendered clear of debris. Upon completion of the removal, the removal path from Room-328 to the receiving location must be rendered clear of debris and any modifications of existing walls/doors/floor must be returned to condition prior to removal of linear accelerator.

SCOPE OF WORK

1. The contractor shall remove and dispose of one (1) Siemens Oncor Impression Plus (SN:5396) and corresponding accessories including the mounting arm of the parent system. The removal and disposal of the Siemens Oncor Impression Plus Linear Accelerator SN5396, including all electronic, mechanical components, and corresponding accessories, from Room A-328 in the Radiation Oncology Department.

2. The contractor shall provide all resources necessary to accomplish the removal and disposal. The receiving location must be rendered clear of debris and any modifications of existing walls/doors/floor must be returned to condition prior to removal of linear accelerator.

3. The existing Siemens Oncor Impression Plus Linear Accelerator SN5396, including all electronic and mechanical components must be removed and disposed of prior to construction to renovate and prepare Room A-328 for construction and delivery of the new Linear Accelerator.

4. Upon completion of the removal and disposal must be rendered clear of debris from Rm-328 and returning removal path to pre-existing condition.

5. Upon completion of the removal, the removal path from Room-328 to the receiving location must be rendered clear of debris and any modifications of existing walls/doors/floor must be returned to condition prior to removal of linear accelerator

ESTIMATE PERIOD OF PERFORMANCE

· October 30,2021- March 30,2022

· Vendor shall contact Adam Watts, Medical Physicist, at adam.watts@va.gov, 973-676-1000 x203825 to coordinate removal and disposal prior to ensure facility is ready.

PLACE OF PERFORMANCE

· VA New Jersey Healthcare System, East Orange Campus, 385 Tremont Ave, East Orange, NJ 07018

TYPE OF CONTRACT

· Firm-Fixed-Price

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived.

C. GENERAL REQUIREMENTS

For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan. All written tasks shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 10 calendar days from the date of receipt. The contractor shall have 10 calendar days to complete the final task from date of receipt of the Government’s comments. The C&A requirements do not apply, and that a Security Accreditation Package is not required:

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables:

The contractor shall remove and dispose of one (1) Siemens Oncor Impression Plus (SN:5396) and corresponding accessories including the mounting arm of the parent system. Contractor shall ship and provide any necessary computer hardware. The contractor shall provide the specific tasks described below within the performance period stated in Section A. SOW. This includes:

1. Vendor shall contact Adam Watts, Medical Physicist, at adam.watts@va.gov, 973-676-1000 x203825 to coordinate removal prior to ensure facility is ready. All equipment will be removed, disposed of and removal path returned to original condition no later than dates listed above unless otherwise agreed by both parties.

2. Contractor shall provide a safe removal and disposal of the equipment.

3. Contractor shall be compliant with security during the removal and disposal process.

4. Contractor shall surrender to Biomed any component of the system that contains sensitive VA information.

5. Contractor shall provide 1 day of classroom training; dates to be agreed upon by both parties’ post award

6. The contractor shall be responsible for clean-up, rendering the room and removal path to original condition and remove associated trash from the premises.

7. Contractor shall coordinate all equipment removal and disposal dates and times with VA New Jersey Healthcare System POC, so that the Government can arrange to have a representative on location to inspect the removal, disposal and return of removal path to original condition and are is clear of debris.

8. Contractor shall comply with VHA mandates and VHA directives for on-site third-party personnel and Coronavirus testing guidelines.

Task One: The contractor shall provide a detailed work plan and briefing for the VA project team, which presents the contractor's plan for completing the task order. The contractor's plan shall be responsive with this SOW and describe, in further detail, the approach to be used for each aspect of the task order as defined in the technical proposal.

Deliverable One: A detailed work plan and briefing.

E. SCHEDULE FOR TASKS

1. 30 days After Receipt of Order (ARO) to include removal, disposal and return of removal path to original condition and clear of debris.

2. Removal, disposal and return of removal path to original condition shall be completed by the Contractor no later than March 30th, 2022.

3. All equipment will be removed, and the removal path restored to its original condition no later than dates listed above unless otherwise agreed by both parties.

4. Work at the government site shall not take place on Federal holidays or weekends.

F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. GOVERNMENT RESPONSIBILITIES

1. The Government shall provide a designated point of contact (POC/PM) to work with the Contractor to coordinate timing for the removal/disposal of equipment, as well as to inspect room, surrender any devices with sensitive VA information and removal path is restored to its original condition.

2. Government shall coordinate removal date and times with Contractor. Proposed equipment removed by contractor from the VA New Jersey Healthcare System, East Orange Campus, 385 Tremont Ave, East Orange, NJ and ensure a Government representative is available to accept any device surrendered with sensitive VA information and inspect the removal path is restored to its original condition for it upon completion of the task.

3. Government shall assign a facility Project Manager to work with the assigned contractor Project Manager to document the project plan and system. The facility Project Manager will be responsible for providing access to key facility team members as necessary throughout the course of the project.

4. Government shall provide/ensure access to areas where the systems are to be removed, including clinical areas.

5. VAMC Personnel to work with Contractor to determine the correct removal and disposal of the Siemens Oncor Impression Plus.

6. VAMC Personnel to arrange time to meet Contractor to complete the removal.

7. Conditioned, medical grade power and all network connectivity (wired or wireless) will be the responsibility of VA New Jersey Healthcare System.

8. Government shall work with Contractor to provide leadership and support where needed to get approval for Contractor support personnel to get security access.

9. Government shall provide remote access to qualifying Contract support engineers who have appropriate VA security clearance to provide support during the removal period.

H. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that the preliminary and final tasks, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the order. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this order. No information shall be released by the contractor. Any request for information relating to this order, presented to the contractor, shall be submitted to the CO for response. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

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