36C24221Q1407.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 New York Harbor Healthcare System 423 East 23rd Street New York, NY 10010

POINT OF CONTACT*

Contracting Officer Monique Paltan Monique.Paltan@va.gov 212-686-7500

PLACE OF PERFORMANCE

New York Harbor Healthcare System

Brooklyn, Manhattan, and St Albans Campus

423 East 23rd Street

New York NY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

COMBINED SYNOPSIS/SOLICITATION FOR REGULATED NON-MEDICAL WASTE DISPOSAL AND RECYCLING AT NY HARBOR HEALTHCARE SYSTEM – 3 CAMPUS.

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13.5 - “Simplified Procedures for Certain Commercial Items”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through Contract-Opportunities at beta.SAM.gov on RFQ reference number 36C24221Q1407.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06, VAAR Update 2008-28.

(iv) This procurement is being issued as Unrestricted - Open Market combined synopsis/solicitation. The North American Industry Classification System (NAICS) code is 562112 Hazardous Waste Collection with a Small Business Size Standard of $41.5 Million.

(v) The Contractor shall provide pricing for Regulated Non-Medical Waste Disposal and Recycling services. Table is Optional. Contractors may provide their own pricing table, but it must be broken down to allow for price reasonableness determination.

PRICING TABLE FOR: Regulated Non-Medical Waste Disposal and Recycling services.

Total Base Year:

Total Option Year 1:

Total Option Year 2:

Total Option Year 3:

Total Option Year 4:

Base and All Options Total:

Pricing for Six-Months under FAR Clause 52.217-8 Option to Extend Services if clause is exercised.

Total for Six Months services:

(vi) Description of requirement:

STATEMENT OF WORK

REGULATED NON-MEDICAL WASTE DISPOSAL

1. BACKGROUND:

Department of Veterans Affairs, New York Harbor Health Care System (NYHHS) is seeking a qualified contractor with the capability and capacity to provide annual hazardous waste, non-hazardous waste and universal waste pickup, transportation and disposal services at its three (3) campuses (Brooklyn VA Medical Center, Manhattan VA Medical Center and St. Albans Community Living Center (CLC)) in accordance with current federal, state and local regulations.

2. SCOPE:

Contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, and other items and services necessary to perform pickup and disposal of various regulated non-medical waste streams generated by the VA New York Harbor Healthcare System (NYHHS). Contractor shall provide all services as specified in this document and as listed in Attachment 1- Quantities Table.

Services shall include all labor, incidentals. packing materials, tools, equipment, analysis, travel, transportation, documentation, waste treatment, disposal and support services required to categorize, package, transport, document and dispose of hazardous, non-hazardous, and universal wastes and certain recyclable materials from NYHHS facilities.

Contractor and the Contracting Officer’s Representative (COR) will arrange for a routine (non- emergency) service at the facility, in accordance with the schedule outlined herein. The successful offeror must possess the necessary technical expertise and resources required by this solicitation to be considered for contract award.

Contractor shall provide all necessary labor (trained employees), vehicle, equipment, supplies and incidentals to conduct the activities described below. Work shall be performed in accordance with all applicable, Federal, State, Local and all governing regulations. All hazardous and non-hazardous materials will be disposed of by the Contractor in accordance with current Federal, State, and local guidelines governing regulated hazardous and non-hazardous chemical wastes.

3. DELIVERIES/PICKUPS:

Shall be conducted in accordance with the schedule below. Specific pickup dates shall be coordinated in advance between contractor and COR. All waste pickups shall be conducted between the hours of 8AM to 3PM, Monday through Friday, excluding Federal holidays.

Note: The anticipated quantities of various types of regulated waste requiring disposal are included in Attachment 1.

NYHHS REGULATED WASTE PICKUP SCHEDULE

4. SPECIFICATIONS:

Contractor shall prepare a written profile and characterization of each waste stream per New York State Department of Environmental Conservation (NYSDEC) and US Environmental Protection Agency (EPA) regulations to determine whether the waste is considered a Resource Conservation and Recovery Act (RCRA) hazardous waste and provide a profile for each waste stream. The characterization of the waste stream shall be based on generator knowledge, supplemented by analytical sampling as required. The Contractor shall obtain permission from the COR prior to conducting chemical analysis to be charged against the contract.

Segregate the chemicals by compatibility and waste stream. The waste is stored in various locations throughout the facilities. Provide trained personnel and material to package small containers into a larger container with appropriate packing material (also known as lab packing).

Prior to transporting the waste, contractor will package it in accordance with the applicable U.S. Department of Transportation regulations set forth in 49 CFR Parts 173, 178, and 179 (and must label and mark each package in accordance with the applicable U.S. Department of Transportation regulations (49 CFR 172) and NYSDEC/USEPA RCRA regulations.

Prior to transporting the waste, contractor must provide and placard with the appropriate placards the transport vehicle according to U.S. Department of Transportation regulations for hazardous materials (49 CFR part 172, subpart F).

Complete all the necessary paperwork (advance notification per NYSDEC regulation to generator from Treatment, Storage and Disposal Facilities (TSDF) and transporter, provide returned copy of manifest from TSDF, returned copy of shipping document from recyclers, packing slips, waste characterization documentation, waste profiles, manifests, container labels, transport vehicle placarding, and Land Disposal Restriction Certification Forms (LDR’s).

All manifests, waste determinations, waste generation data, shipping information and other data required for the proper execution of this contract will be maintained by the contractor in an electronic database format that is exportable through a Microsoft Excel or Microsoft Access format. All required paperwork including fully signed return copies of manifest shall be provided within 21 days of waste leaving the site. Exceptions to this must be approved by the COR.

5. CONTRACTORS’ RESPONSIBILITIES:

Contractor shall ensure:

Per 6NYCRR372.2(b)(2)(i), prior to shipping the waste, contractor will provide the waste generating facility with a written communication from the designated treatment, storage or disposal facility and alternate treatment, storage or disposal facility that it is authorized to handle the particular hazardous waste described on the manifest.

Per 6NTCRR372.2(b)(2)(iii), prior to shipping the waste, contractor will provide written confirmation from the designated transporter(s) to the COR that they are authorized to deliver the manifested waste to the designated treatment, storage or disposal facility.

Contractor will provide a certificate of recycling for each recycled waste within 30 days of shipment.

Review existing waste profiles to ensure consistency of the waste profiles completed by the vendor with existing waste profiles maintained by the waste generating facility.

Provide Department of Transportation (DOT) approved containers appropriate for the type of waste shipped.

Load and ship the waste in a DOT and NYSDEC-permitted Contractor vehicle.

Contractor will provide the waste service and shipping date to the requesting service. The date must be acceptable to the requesting service. The Contractor will provide the services between 8:00 AM and 3:00 PM on weekdays only.

Contractor will provide the per unit cost/price and total cost (price) for each waste stream, and any other costs, using the form provided in this scope. Price will be based on per unit quantity, not a flat rate.

No direct landfilling of waste is allowed under this contract. The waste must be recycled, incinerated, or otherwise treated.

No waste shall be exported to any facilities outside the United States.

Contractor will immediately (within two hours) notify the waste generator in case of an off-site spill or any incident involving the shipped waste.

Should any waste be released during the performance of services under this contract, through no fault of the VA facilities, the Contractor will be responsible for all costs associated with the satisfactory remediation of the incident. This will include the cost of all labor and materials as well as any actual damages incurred to the facility and harm caused to patients, visitors, and staff of the medical center. The remediation efforts shall be performed to the satisfaction of regulatory authorities and NYHHS.

Contractor will be responsible for properly containerizing all lab-packs and for assuming all safety measures (example: Personal Protective Equipment (PPE)) to prevent harm or injury to VA patients, visitors, employees, Contractor employees and the environment. The VA COR, Green Environmental Management System (GEMS) Program Manager, facility safety personnel and VA Police have the authority under this contract to present a verbal “stop work order” pertaining to job activity they reasonably believe represents an imminent hazard to life, property or the environment. This verbal order shall be followed up by a written stop work order issued by the Contracting Officer as soon as feasible after the imminently hazardous situation has been stabilized or abated.

6. LICENSES AND PERMITS:

Contractor will, without additional cost to the Government, provide and maintain all licenses and permits for operational personnel, containers, vehicles, trailers and other resources required for proper removal of hazardous and non-hazardous chemical waste in accordance with all applicable Federal, State, Municipal, and local regulations (e.g. Occupational Safety and Health Administration (OSHA), Drug Enforcement Administration (DEA), Environmental Protection Agency (EPA), Department of Environmental Protection (DEP) NYC, Department of Transportation (DOT)).

· If appropriate licenses are not maintained in accordance with Federal and State requirements, the VA may terminate the contract effective upon discovery. The VA reserves the right to halt work if the Contracting Officer and or COR determine work is being done in an unsafe/unhealthy manner or that could harm the environment. VA will not incur additional costs if work is halted for good cause.

· The following shall be provided to the Contracting Officer with bid proposal submission for evaluation purposes and annually with any changes to original submission clearly identified and highlighted:

6.1 Current waste transporter permit (s): Contractor shall:

List of all transfer stations, treatment, storage and disposal facilities (TSDFs) including incineration, wastewater and sludge treatment facilities that shall be utilized during this contract to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number, EPA identification number and other contact information shall be provided. The VA reserves the right to inspect each of these facilities before approving its use or at any time during or after contract period while VA wastes are present.

6.2 Copy of Operator permit(s): Contractor shall provide:

· Certificates of training and experience of staff and/or personnel who will perform site work under this contract (all technicians that will work on VA premises will be expected to have received at least the minimum training required by law as specified in 29 CFR 1910.120, 40 CFR Parts 260-265 and 49 CFR Parts 171-178).

· Before allowing employees to start work under the terms of this contract, the Contractor shall ensure that employees have the required qualifications and, if applicable, have the required current and valid professional certifications and licenses in compliance with federal, state, and local environmental requirements or laws. Personnel operating motor vehicles will have a valid state driver’s license and abide by all NY Harbor Healthcare System traffic laws, i.e. hands-free cell phone use while driving, and parking requirements. When requested, the Contractor will provide the CO and on-site COR with information on the qualifications or certifications for employees and sub-Contractors.

7. DENTAL AMALGAM SEPARTORS MAINTENANCE:

Contractor shall be responsible for the filter changeout and maintenance of the Solmetex Corporation silver-mercury dental amalgam separator systems described in Attachment 1, including the periodic change-out and proper recycling of the amalgam collection containers. The Contractor shall provide all new filters, parts, materials, labor, and proper recycling of the waste including written documentation/certificates of recycling. The Contractor shall follow all manufacturer’s recommended instructions for servicing the units.

SCHEDULE OF DENTAL MERCURY AMALGAM SEPARATOR SYSTEMS

7.1 Amalgam Collection Container Replacement:

With the vacuum system still running, remove the full collection container from and install the new collection container in accordance with the manufacturer’s instructions.

Fill out the information label:

Enter the “Date Installed” on the new collection container.

Enter the “Next Change Due” on the new collection container.

Note the vacuum gauge reading. The reading should be the same as before the collection container change.

Ship back the old collection to Solmetex (the manufacturer) for recycling. Obtain the recycling certificate and provide a copy to the COR.

7.2 Vacuum Line Cleaning: Contractor shall:

Follow manufacturer’s guideline for cleaning the vacuum lines and use vacuum line cleaners that have a pH between 6 and 10 or as recommended by manufacturer. Remove all deposited amalgam sludge to ensure that the vacuum continues to operate effectively.

8. PERIOD OF PERFORMANCE:

Services performance will be from 10/01/2021 to 09/30/2022 with the provisions for four (4) Option Years.

9. PLACE OF PERFORMANCE:

Service performance will be for the NY Harbor Healthcare System (NYHHS) three (3) campuses.

1) Manhattan VA Medical Center 423 East 23rd Street New York, NY 10010

2) Brooklyn VA Medical Center 800 Poly Place Brooklyn, NY 11209

3) St. Albans VA Community Living Center 179-00 Linden Blvd St. Albans, NY 11425

CONTRACTING OFFICE ADDRESS:

VISN 2 Network Contracting Office – Manhattan NY Harbor Healthcare System 423 East 23rd Street New York, NY 10010

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (JUN 2020), applies to this acquisition. All offers must reference:

1) Solicitation number for this requirement as 36C24221Q1407;

2) The time specified in the solicitation for receipt of offers;

3) Name, address and telephone number of offeror;

4) Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete;

5) Terms of any express warranty;

6) Price should be for all services detailed in section “v” of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete;

7) “Remit to” address, if different than mailing address;

8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

9) Acknowledgement of any solicitation amendments;

10) Past performance information;

11) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

(ix) The provision at FAR 52.212-2, Evaluation-Commercial Items (OCT 2014), applies to this acquisition.

(a) Award shall be made to the contractor whose quotation offers the best value to the government, considering technical capability, past performance, and price. All sub-factors under technical capability are of equal importance. Past performance is less important than price.

The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation.

The government shall evaluate information based on the following evaluation criteria.

(1) Technical Capability: Technical capability is defined as an offeror’s ability to satisfy the solicitation’s requirements, providing the highest quality service to the specified facilities. Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all of the requirements of the Statement of Work (SOW).

(2) Past performance: Contractor must provide three references for contract of similar scope and magnitude to be evaluated. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contractors’ Past Performance shall also be reviewed in PPIRs; Individuals with no past performance shall receive a neutral rating for this evaluation factor.

(3) Price: The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

(b) Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

(End of Provision)

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (FEB 2021) applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (OCT 2018), applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items (JAN 2021), applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

(xiii) The Service Contract Act of 1965 does apply to this procurement.

See attached Wage Determination

(xiv) N/A

(xv) This is an Unrestricted - Open Market combined synopsis/solicitation for Regulated Non-Medical Waste Disposal and Recycling services for the New York Harbor Healthcare System – 3 campus, VA Medical Center at NY as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s). Quotes received without this statement will be assumed to infer that terms and conditions are acceptable without modification, deletion or addition.

Submission shall be received not later than 12:00 PM EST, Monday, September 13, 2021. The government shall only accept electronic submissions via e-mail, please send all quotations to Monique.Paltan@va.gov. RFI’s will not be accepted after Friday, September 3, 2021, 09:00 AM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Monique Paltan, Contracting Officer, Monique.Paltan@va.gov.

See attached document: ATTACHMENT 1 - QUANTITIES TABLE.

See attached document: WAGE DETERMINATION.

Combined Synopsis/Solicitation Notice