36C24221Q1227 - COMBINED SYNOPSIS - SOLICITATION.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Albany, NY Fuel Purchase

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14227

SOLICITATION NUMBER* 36C24221Q1227

RESPONSE DATE/TIME/ZONE 08-02-2021 10:00 AM EASTERN TIME, NEW

YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 9140

NAICS CODE* 324110

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

POINT OF CONTACT*

Contracting Officer

Matthew T. McDonell matthew.mcdonell@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Samuel S. Stratton VA Medical Center

113 Holland Avenue

Albany NY

POSTAL CODE 12208

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.albany.va.gov/

URL DESCRIPTION Albany VAMC

AGENCY CONTACT’S EMAIL ADDRESS matthew.mcdonell@va.gov

EMAIL DESCRIPTION Contracting Officer

DESCRIPTION

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined

Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06

Effective July 12, 2021.

This solicitation is set-aside 100% for Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 324110, Petroleum Refineries, with a small business size standard of

1,500 Employees. The FSC/PSC is 9140.

The Albany VA Medical Center (Samuel S. Stratton), 113 Holland Avenue, NY 12208 is seeking to purchase 19,500 Gallons of #2 Fuel Oil (Heating Oil). The requested products shall be delivered in new and unused/unopened condition. The fill area, above ground fuel tanks in a tank vault, is accessible by tanker within 20 ft. There are two ea.

20,000-gallon tanks with the ability to transfer fuel between tanks. Delivery can be made in multiple deliveries over the span of 5 days.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item Description Quantity Unit of Measure

Unit Price

Total Price

0001 #2 Fuel Oil (Heating Oil) 19,500 GAL

Delivery shall be provided no later than 14 days after receipt of order – FOB

DESTINATION.

Place of Performance/Place of Delivery

Address: Department of Veterans Affairs

Samuel S. Stratton VA Medical

Center

113 Holland Avenue.

Albany, NY

Postal Code: 12208

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JUN 2020)— applies to this acquisition and the following instructions and provisions are added as addenda:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the

Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.252-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the

Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide http://acquisition.gov/comp/far/index.html the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision)

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

(End of Addendum to 52.212-1)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (FEB 2021) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors

Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018)—applies to this acquisition and the following clauses are added as addenda:

- VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

- VAAR 852.203-70, “COMMERCIAL ADVERTISING” (MAY 2018)

- VAAR 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned

Small Business Evaluation Factors. (OCT 2019)

- VAAR 852.215–71, Evaluation Factor Commitments. (OCT 2019)

- FAR 52.219–6, Notice of Total Small Business Set-Aside (NOV 2020)

- VAAR 852.232–72, Electronic Submission of Payment Requests (NOV

2018)

- VAAR 852.246–71, Rejected Goods (OCT 2018)

• VAAR 852.219-74, LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

https://www.sam.gov/portal

(a) This solicitation includes FAR 52.219-6, VA Notice of Total Small Business Set-

Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the

Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of

Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the

Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the

Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

FAR 52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020

(End of Addendum to 52.212-4)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders”—Commercial Items (JAN 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the

Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018)

(Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of

Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

(NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public

Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items.

The following subparagraphs of FAR 52.212-5 are applicable:

- (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

- (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

- (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644). (22)(i) 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (15 U.S.C 632(a)(2)).

- (28) 52.222–19, Child Labor—Cooperation with Authorities and Remedies

(JAN 2020) (E.O. 13126).

- (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

- (30)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

- (32)(i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020)

(29 U.S.C. 793).

- (35)(i) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C.

chapter 78 and E.O. 13627).

- (44) 52.223–18, Encouraging Contractor Policies to Ban Text Messaging

While Driving (JUN 2020) (E.O. 13513).

- (48) 52.225-1, Buy American—Supplies (JAN 2021) (41 U.S.C. chapter 83).

- (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008)

(E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

- (58) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

- (60) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

Instructions to Quoters:

All quoters shall submit the following:

One copy of the quote which may be submitted on this document (If you use this form, include your company information: Name, Address, Phone Number, Point of Contact

(POC), POC email, and DUNS #) or the vendor’s own form with this information included.

The Contractor shall submit an estimated schedule for delivery.

All quotes shall be sent to the Network Contracting Office 02, Contracting Officer, Matthew McDonell at matthew.mcdonell@va.gov

Award will be based upon evaluation of quotes in accordance with the Simplified

Acquisition Procedures of FAR 13.

The following are the decision factors:

- Lowest Priced Technically Acceptable (LPTA)

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10:00 AM Eastern on

08/02/2021 at matthew.mcdonell@va.gov.

mailto:matthew.mcdonell@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR

52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Contracting Officer, Matthew McDonell, matthew.mcdonell@va.gov