36C24221Q0733_1.docx

36C24221Q0733

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

630-21-2-6485-0040 630-21-2-6080-0039 36C24221Q0733 04-27-2021 Safa Shleiwet 718-741-4766 05-07-2021 17:00

EDT

36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx

NY

10468-3904 X X 811219 $22 Million N/A X

SEE STATEMENT OF WORK

36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx

NY

10468-3904

Tungsten Network http://www.tungsten-network.com/us/en /veterans-affairs

See CONTINUATION Page This is an Indefinite Delivery Indefinite Quantity (IDIQ) for Medical Gas Systems Preventive Maintenance (PM) services at VA New York Harbor Healthcare System (Brooklyn Campus, Manhattan Campus and St. Albans Community Living Center).

Periods of performance: 12 months base plus four 12 months Option year.

Site Visit Date as below:

Brooklyn Campus: April 29, 2021 Thursday at 10:00AM St. Albans Community Living Center: April 29, 2021 Thursday at 1:00PM.

Manhattan Campus: April 30, 2021, Friday at 10:00AM.

See statement of work for more Site Visit details.

All questions must be submitted in writing via email to safa.shleiwet@va.gov by 5:00 PM EST May 3, 2021.

See CONTINUATION Page X X Safa Shleiwet Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242 Safa Shleiwet Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network http://www.tungsten-network.com/us/en /veterans-affairs

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

PURPOSE

Medical Gas Systems Preventive Maintenance (PM) services at the VA New York Harbor Healthcare System (Brooklyn Campus, Manhattan Campus and St. Albans Community Living Center) Preventative Maintenance shall include but not limited to required inspection and testing as per applicable codes and as outlined in the Scope of Work (SOW).

Brooklyn Campus 800 Poly Place Brooklyn, NY 11209 Manhattan Campus 423 E 23 Street New York, NY 10010 St. Albans Community Living Center 179-00 Linden Blvd Jamaica, NY 11425

1. SCOPE OF WORK

2.1 The Contractor shall provide labor, materials, and equipment necessary to perform full preventative maintenance program to keep the Medical gas system and equipment operating as originally specified by the equipment manufacturer.

2.2 Preventative Maintenance (PM) Program include but not limited to Annual Inspection, testing, and maintenance (ITM), as well as full evaluation of the medical gas system in accordance with NFPA 99, manufacturer's recommendations, prevailing industry standards, and Veterans Health Administration (VHA) standards and directives.

2.3 Work MUST be performed by only trained, and certified technicians on facility’s Medical gas systems.

2.4 The certified technician will provide a report of deficiencies found to the Government and Contractor is required to correct.

2.5 The certified technician shall ensure full system functionality each time they depart the facility after performing system test, inspection, maintenance and or repair.

2.6 The Contractor shall identify the date of the last Test and maintain the frequency as per Joint Commission and VHA requirements.

2.7 Any repairs or adjustments necessary to complete a test and return the Medical gas system to service shall be performed by the Contractor at no additional expense to the Government.

2.8 All tests or inspections removing Medical gas system or any of its components from normal operation shall be scheduled in advance with the CO/COR/Facility’s General Forman.

2.9 The Contractor shall coordinate with COR and Facility’s maintenance and Operations General Forman when Inspecting, testing, and or performing repair on the Medical gas system.

2.10 The contractor shall evaluate each existing oxygen, medical air, medical vacuum and nitrous oxide systems. Sizing, flow, leaks, accessible piping, terminal performance, source configuration, valves, gauges, warning systems and alarms, back-up systems, vents, and contamination for compliance with current NFPA 99 specification and requirements.

2.11 Contractor shall perform medical air purity test.

2.12 Contractor employees shall be ASSE 6040 certified to perform maintenance and ASSE 6030 certified for inspection and testing. Minor repairs will be done while on station more difficult repairs or those needing additional parts a quote will be provide for those deficiencies.

2.13 A system leak check using system gases and operational pressures shall be done by the contractor where needed, tanks of appropriate gases will be used to facilitate testing.

2.14 The system check will include originating equipment, patient rooms, clinic rooms, operating rooms (see Hours of Work), emergency rooms, and any room that contains outlets which are a part of the system. The unique inventory of outlets will be provided.

2.15 Contractor to maintain the terminals to include but not limited to Terminal screws, front and back body O-rings, locking mechanism adjustment, lubrication, cleaning, flow/pressure measurement and locking mechanism verification.

2.16 Contractor shall if necessary, rebuild leaking valves (ball type), cleaning and leaking inspection.

2.17 Contractor shall provide alarms lamp replacement, high- and low-pressure alarm calibration, cleaning and accuracy verification. Pro Flo Vacuum Enzyme Solution Injected to Aid SCFM Performance: Pro Flo enzyme solution will be injected into vacuum systems terminals, ringed and verified to maintain maximum SCFM with minimums of 3.0 SCFM required by NFPA, JCAHO Standards.

2.18 Facility’s normal operating hours are between 8:00 AM to 4:30 PM Monday through Friday, except Federal Holidays. If circumstances arise that some work to be performed outside normal business hours, the contractor shall communicate the proposed schedule with COR and Facility’s General Forman.

2.19 Emergency Repairs: An emergency repair shall be defined as one in which any portion of the medical gas, compressed air and vacuum systems is shutdown or is inoperable due to breakdown, malfunction, fire, or any other condition determined by the Contracting Officer’s Representative (COR) or authorized Government inspector that presents an immediate danger to personnel or threatens to impair the mission of the facility. A mechanic shall be on the site ready to service the medical gas, compressed air, and vacuum systems within one (1) hour of receiving a request for emergency service call, 24 hours a day, 7 days a week. After receiving a request for emergency service, the work shall be prosecuted continuously until the emergency situation is arrested.

2.20 Urgent Repairs: An urgent repair shall be defined as one in which the medical gas, compressed air and vacuum system may become inoperable due to malfunction or need for servicing or threatens to impair the mission of the facility. A mechanic shall be on the site to service the medical gas, compressed air, and vacuum systems within four (4) hours of receiving a request for urgent service, the work shall be prosecuted continuously until the urgent situation is arrested. Examples of urgent repairs includes: Medical gas system leaking seeping or weeping, power fluctuation affecting the system, or medical gas system no longer functioning.

2.21 System shut down/standby: The government may direct the contractor to shut down the system at its convenience to allow other Government or contract work to be performed in that area. The contractor shall be available 24 hours a day, seven days a week. The Government will provide the contractor with a 24-hour notice of shut down service. At such time, the contractor will be provided the time and date of the shutdown, to include when the equipment will be back to operating status. The contractor is not required to be at the job site during the period the system is shutdown. The Contractor will be compensated for the actual time it takes to shutdown the system and the actual time it takes to turn-on the system. Standby requires the Contractor to be at the job site during specified periods, as directed by the COR. Standby may be required when system is shutdown or when other work (i.e. construction, electrical outages, etc.) may adversely affect the system. The Contractor will be compensated for the entire standby period.

2.22 Contractor shall not make any alteration or additions to the equipment without prior written approval from the CO/COR.

2.23 Contractor shall provide tools, equipment, specialty items and other items that may be necessary to perform tasks required under this Contract. Parts not available from the manufacturer due to obsolescence remain the Contractor’s responsibility to replace from another source.

2.24 Contractor shall immediately notify the COR or COR designee of any equipment or environmental conditions which impair or jeopardize safe and continuous functioning of the equipment.

2.25 If work is required outside of the Scope of this Contract, the Contractor shall submit a detailed scope and cost estimate for required repairs to the CO/COR within 2 business days of finding the issue. Contractor shall not proceed with such work, except for emergency situations, without the written consent of the CO and receipt of a separate Purchase Order to cover the cost of additional work.

2.26 Contractor shall Inventory entire facility’s Medical gas system and assure accurate quantity and locations.

2.27 MEDICAL OXYGEN SYSTEM:

· Test area alarms for proper pressure switch location and alarm function.

· Test Oxygen system for concentration and gaseous purity at each outlet.

· Test Oxygen for particulate contamination at least once in each zone.

· Tested with 0.45 micron filter device.

· Test Oxygen system for pressure at each zone.

· Test each Oxygen outlet for proper function, identification, adaptation and mechanical integrity.

· Identified leaking/malfunctioning outlets

· Identified outlets delivering substandard pressure/flow rates

· Test Oxygen zone shut-off valves for proper function, identification and mechanical integrity.

· Check Oxygen pipeline for proper identification labeling.

· Test each zone for available flow.

· Test operational pressure tests at each station outlet/inlet

· Test each critical care outlet operational pressure test

· Tested outlet flow rate and pressure drop with high demand at adjacent outlets.

· Test Oxygen system components for leakage.

· Check Oxygen system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

· Check for crossed lines.

2.28 MEDICAL AIR SYSTEM:

· Test area alarms for proper pressure switch location and alarm function.

· Test Medical Air system gaseous purity. (Oxygen Concentration, Gaseous Hydrocarbons, Liquid Hydrocarbons, Carbon Monoxide, Carbon Dioxide, etc.).

· Tested at source sample valve.

· Tested Medical Air for particulate contamination at least once in each zone.

· Tested with 0.45 micron filter device

· Test source for dew point.

· Test medical Air System for pressure at each zone.

· Test each Medical Air outlet for proper function, identification, adaptation, and mechanical integrity.

· Identified leaking/malfunctioning outlets

· Identified outlets delivering substandard pressure/flow rates

· Test Medical Air zone shut-off valves for proper function, identification, and mechanical integrity.

· Check Medical Air pipeline for proper identification labeling

· Test each zone for available flow.

· Test operational pressure tests at each station outlet/inlet

· Test each critical care outlet operational pressure test.

· Tested outlet flow rate and pressure drop with high demand at adjacent outlets

· Test Medical Air System components for leakage.

· Check Medical Air system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

· Check for crossed lines.

2.29 MEDICAL SURGICAL VACUUM SYSTEM:

· Test area alarms for proper pressure switch location and alarm function

· Test each Vacuum inlet for available flow rate SCFM

· Test operational pressure tests at each station outlet/inlet

· Tested each Vacuum inlet for proper function, identification, adaptation, and mechanical integrity.

· Identified leaking/malfunctioning inlets

· Identified inlets delivering substandard vacuum/flow rate

· Test all Vacuum zone valves for proper function, identification, and mechanical integrity

· Check Vacuum system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

· Check for crossed lines.

2.30 NITROGEN SYSTEM:

· Test area alarms for proper pressure switch location and alarm function

· Tested Nitrogen system for particulate contamination.

· Tested with 0.45 micron filter device

· Test Nitrogen system for pressure at each zone.

· Test Nitrogen system outlets for proper function, identification, adaptation, and mechanical integrity.

· Identified leaking/malfunctioning outlets

· Identified outlets delivering substandard pressure/flow rate

· Test Nitrogen zone shut-off valve for proper function, identification, and mechanical integrity.

· Check Nitrogen pipeline for proper identification labeling.

· Test Nitrogen control panels for leakage and proper operation.

· Check Nitrogen system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

· Check for crossed lines.

· Check flexible connectors.

2.31 NITROUS OXIDE SYSTEM:

· Test area alarms for proper pressure switch location and alarm function

· Test Nitrous Oxide system for concentration

· Tested Nitrous Oxide system for particulate contamination.

· Tested with 0.45 micron filter device

· Test Nitrous Oxide system for pressure at each zone.

· Test each Nitrous Oxide outlet for proper function, identification, adaptation, and mechanical integrity.

· Identified leaking/malfunctioning outlets

· Identified outlets delivering substandard pressure/flow rates

· Test Nitrous Oxide zone shut-off valves for proper function, identification, and mechanical integrity.

· Check Nitrous Oxide pipeline for proper identification labeling.

· Test each Nitrous Oxide outlet for available flow.

· Test Nitrous Oxide pipeline components for leakage.

· Check Nitrous Oxide system components for proper installation (i.e.: Brazing, Labeling, - Hanging, etc.)

· Check for crossed lines.

· Check flexible connectors.

2.32 DENTAL AIR SYSTEM:

· Test Dental Air system for pressure

· Test Dental Air zone shut-off valves for proper function, identification, and mechanical integrity.

· Check Dental Air system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

· Check for crossed lines

2.33 EVACUATION/WAGD:

· Test area alarms for proper pressure switch location and alarm function

· Test inches (of mercury) of E-VAC at each zone

· Test each E-VAC inlet for available flow rate SCFM.

· Tested pressure at each inlet in all critical care areas.

· Tested for flow rate and pressure drop with high volume demand on adjacent inlets

· Test each E- V AC inlet for proper function, identification, adaptation, and mechanical integrity.

· Identified leaking/malfunctioning inlets

· Identified inlets delivering substandard vacuum/flow rate

· Test all E-VAC zone valves for proper function, identification, and mechanical integrity

· Check E-VAC system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

· Check for crossed lines.

2.34 DENTAL VACUUM SYSTEM:

· Check Dental Vacuum system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

· Check for crossed lines.

2. EXISTING CONDITIONS

3.1 Immediately after contract award and no later than 10 days thereafter, the Contractor and the Government shall conduct a thorough inspection of Medical gas system and develop a list of existing deficiencies and required corrective actions. The Government will work with the Contractor on developing a cost proposal and plan for making identified corrections/repairs and the Government will pay for the corrective action work under a separate Purchase Order.

3.2 If a deficiency is not identified in the inspection and 10 days have passed since award of the Contract, the deficiency shall be covered under this Contract.

3.3 Once the deficiencies identified have been corrected, any future service, maintenance or replacement required for these same items will be covered under this Contract.

3. EQUIPMENT LIST and FREQUENCY

4.1 Brooklyn VA Medical Center:

· Master Alarm Panels and Area Alarm: every April of each Year

· Outlets: Every October of each year

· One Emergency Oxygen Supply Connection

· One Oxygen Bulk System

· Bldg. 1 – Main Hospital (16 Floors)

· Main Master Alarm: (4) Beacon Medaes Total Alert Master Alarm (NYC MEA # 193-02-E)

· Medical Gas Outlets/Inlets (Floors G-13):

· Oxygen, approximately 363

· Vacuum (medical and dental), approximately 433

· Air (medical and dental), approximately 303

· Nitrous Oxide, approximately 19

· WAGD, approximately 4

· Carbon Dioxide, approximately 3

· Nitrogen, approximately 8

· Floor Isolation Valves:

· Ground Floor valves, approximately 14

· First Floor valves, approximately 12

· Third Floor valves, approximately 7

· Fourth Floor valves, approximately 92

· Sixth Floor valves, approximately 2

· Seventh Floor valves, approximately 3

· Eighth Floor valves, approximately 6

· Ninth Floor valves, approximately 2

· Tenth Floor valves, approximately 15

· Eleventh Floor valves, approximately 9

· Twelfth Floor valves, approximately 6

· Thirteenth Floor valves, approximately 5

· Area Alarms:

· Ground Floor, approximately 10

· First Floor, approximately 2

· Third Floor, approximately 3

· Fourth Floor, approximately 25

· Sixth Floor, approximately 2

· Seventh Floor, approximately 3

· Eighth Floor, approximately 6

· Ninth Floor, approximately 2

· Tenth Floor, approximately 6

· Eleventh Floor, approximately 9

· Twelfth Floor, approximately 6

· Thirteenth Floor, approximately 3

· Bldg. 15 – Outpatient Clinic (OPC) (2 Floors)

· Medical Gas Outlets/Inlets:

· Oxygen, approximately 14

· Vacuum (medical), approximately 15

· Air (medical), approximately 9

· Nitrous Oxide, approximately 2

· WAGD, approximately 2

· Nitrogen, approximately 2

· Floor Isolation Valves:

· Ground Floor valves, approximately 3

· First Floor valves, approximately 14

· Area Alarms:

· First Floor valves, approximately 18

· Outlet Types:

· Amico DISS

· Hillrom DISS Care

· Ohio DISS I

· DISS III

· Beacon Series B DISS

· Skytron Boom Ohio DISS

· Skytron Boom N2 Control Panel

· Skytron Boom Amico DISS

· Amico N2 Control Panel

· Ohio Headwall DISS I

· Ohio Model 42 DISS

· Hillrom Ceiling Boom

· Ohio Ceiling Boom

· Tri-Tech Frontail DISS

· DISS Care

· Chemetron DISS (500)

· Vacuum Pump / Air Compressors: (Quarterly)

· Beacon Medaes medical air plant w/ (2) 20 HP Hitachi compressors

· (2) Lifeline desiccant dryers

· (2) GFC Instrumentation CO Monitor

· Beacon Medaes medical air plant w/ (2) 15 HP Hitachi compressors

· Beacon Medaes lifeline medical vacuum liquid ring plant w/ (2) 25 HP Baldor pumps

· Beacon Medaes lifeline lab vacuum liquid ring plant w/ (2) 10 HP Baldor pumps

· Curtis Toledo/Furnas dental air system with Baldor Motor

· Hankinson Refrigerant Dryer

· Chemetron Medical Air Plant with (2) compressors

· (2) Hankinson Desiccant dryers

· Allied 45 SCFM Refrigerant dryer

· Allied 35 SCFM Refrigerant dryer

· Allied Dew point motor

· Chemetron Co monitor

· Chemetron Rotary Vacuum plant w/(2) 7.5 HP Rietschle pumps

· Manifold Equipment:

· Beacon Medaes Lifeline high pressure manifold

4.2 St. Albans Community Living Center:

· Master Alarm Panels and Area Alarm: every August of each Year

· Outlets: Every August of each year

· One Emergency Oxygen Supply Connection

· One Oxygen Bulk System

· (3) Medical Air Systems (Quarterly)

· (3) Vacuum Systems (Quarterly)

· Master Alarm Panels: (2) BM MEGA 3

· Medical Gas Outlets/Inlets:

· Oxygen, approximately 108

· Vacuum, approximately 107

· Air, approximately 107

· Floor Isolation Valves:

· First Floor valves, approximately 2

· Second Floor valves, approximately 2

· Third Floor valves, approximately 2

· Fourth Floor valves, approximately 1

· Fifth Floor valves, approximately 1

· 3D wing, approximately 1

· 2D wing, approximately 1

· Area Alarms:

· 3D wing, approximately 1

· 3C wing, approximately 1

· 2C wing, approximately 1

· 3B wing, approximately 1

· 2B wing, approximately 1

· A wing, approximately 2

· Outlet Types:

· BM DISS DC

· AMICO DISS B

· CHEM DISS 400

4.3 New York VA Medical Center:

· Master Alarm Panels and Area Alarm: every June of each Year

· Outlets: Every June of each year

· Medical Pump Sets : Quarterly – June, September, December and March

· Oxygen outlets approx. 530

· Medical Air outlets approx. 410

· Medical Vacuum outlets approx. 510

· Nitrous Oxide approx. 40

· Nitrogen outlets approx. 35

· WAGD approx.10

· Master Alarm Panels 2

· Area Alarm panels approx.50

· Area Zone Boxes approx.70

i. Medical Air System – Device # 1 Location: Main Building Manufacturer: Beacon Medaes Model: 4107005621 Serial: IIOP400383 Compressor Type: Scroll Compressor Brand: Atlas COPCO Quantity of pumps –

a. Main Line Regulator 1 – 52

b. Main Line Regulator 2 – 52 HP Each: 15 HP

ii. Medical Air System – Device # 2 Location: Main Building OPC Manufacturer: Beacon Medaes Model: 4107005639 Serial: IIOP400382 Compressor Type: Scroll Compressor Brand: Atlas COPCO Quantity of pumps –

a. Main Line Regulator 1 – 51

b. Main Line Regulator 2 – 51 HP Each: 15 HP

iii. Medical Vacuum System – Device # 3 Location: Main Building Manufacturer: Beacon Medaes Model: LVS-15T-RC220-V-TA Serial: 228171-5 Pump Brand: NASH Pump Technology: Liquid Ring Camel Quantity of Pumps – 3 HP Each – 15

iv. Medical Vacuum System – Device # 4 Location: OPC MER Manufacturer: Beacon Medaes Model: LPV-10D-RC-120V-2C-SPL Serial:IIOP 50003 Pump Brand: NASH Pump Technology: Liquid Ring Quantity of Pumps – 4 HP Each – 10

v. Medical AIR Pumps – Device # 5 Location: Main Building Lab Manufacturer: Beacon Medaes Model: 4107007404 Serial: IIOP450932 Pump Brand:

HP Each – 7.5

vi. Dental Vacuum Pumps – Device # 6 Location: AC Plant Manufacturer: Dietz - motoren Quantity of pumps - 3 Pump Brand:

HP Each

4. UNSCHEDULED MAINTENANCE AND REPAIR ACTIONS

5.1 Unless otherwise directed by the CO the Contractor shall not perform any work outside of the Scope of this Contract without authorization from the CO and the issuance of Unscheduled funds task order. Failure to receive prior approval for out-of-scope work will most likely result in the denial of compensation.

5.2 Any repairs necessary because of failures or deficiencies during inspection and testing shall be perform using unscheduled line item. Contractor to submit a quote detailing labor rate and materials cost to the COR for approval prior to any work.

5. GOVERNMENT FURNISHED PROPERTY

6.1 The Government will not provide tools or equipment to the Contractor. The Contractor shall furnish all tools required for the performance of this Contract.

6.2 The Government will not provide any materials to the Contractor.

6.3 Disposal of equipment and construction debris is the responsibility of the Contractor.

6. PERFORMANCE REQUIREMENTS

7.1 The Contractor is currently engaged in maintenance, repair, inspection, and testing of Medical gas system. The Contractor shall have a minimum of five (5) years of successful experience servicing Medical gas systems identical to the systems and equipment listed in this Contract. Offerors shall submit references for the five (5) years of experience including names, addresses, and telephone numbers of specific companies and key personnel to contacting office.

7.2 The Contractor shall provide a Contract Manager who shall be responsible for performance of the contract work. Name of the Contract manager and an alternate shall be designated in writing to the CO/COR prior to contract start date. Changes to personnel shall be submitted to the Government within five (5) workdays of the changes. The Contract Manager or alternate shall have full authority to act on contract matters relating to daily operation of the Contract. The Contract Manager or alternate shall be available to speak/meet with the CO or COR, within 24 hours of request during normal operating hours and or within the next business day.

7.3 Contractor shall show evidence of their reliability, ability and experience by furnishing:

· Technicians Resume, and Training Certifications/License;

· A list of personnel who will perform under the contract, showing the length and type of experience of personnel who will service the facility and proof of certifications to perform inspection, testing, and maintenance on identified Medical gas systems in this contract.

7.4 The selection, assignment, and management of Contractor’s employees is the responsibility of the Contractor. The Contactor shall not employ any individual identified as a potential threat to the health, safety, security, and general wellbeing, or operation of the New York Harbor facilities or personnel. The Contractor is fully responsible for performance and conduct of his/her employees. The Contractor shall not allow any employee to perform work under this Contract while under the influence of alcohol, drugs, or any other incapacitating agent.

7. SECURITY REQUIREMENTS

8.1 Contractor and Subcontractor personnel working on New York Harbor Healthcare System’s facilities must consent to Background Checks or shall be denied access to the NYHHCS VA facilities. Information required to conduct a Background Check includes full name, driver’s license number and/or social security number, date of birth, and completion of a background check questionnaire.

8.2 Contractors shall ensure their employees and those of their Subcontractors have the proper credentials allowing them to work in the United States. The Contractor shall not be entitled to any compensation for delay or expenses associated with this requirement and are not excused from proceeding with the Contract.

8.3 Department of Veterans Affairs regulations always requires Contractor employees to have VA issued Identification Badge and display it while at VA facilities. ID badges shall be issued by VA security office under its rules for issuance. Contractor personnel shall present a neat appearance and be easily recognized as a Contractor employee by wearing distinctive clothing bearing the name of the company and VA issued ID badge. When an employee leaves the Contractor’s employment, or the Contract is terminated, the employee’s badge shall be returned to COR within 3 working days.

8.4 The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

8.5 The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

8.6 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

8.7 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

8.8 The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

8. DOCUMENTATION

9.1 The Contractor shall submit an Inspection/Test report and system certifications no later than 5 business days following the completion of the inspection/test/repair. The report shall include the following at minimum:

· Cover sheet

· Property information

· Test results and details

· Certification sheet to include Inspector name, date, time and signature

9. SAFETY

10.1 Contractor shall adhere to OSHA, EPA, NFPA, VA Life Safety Codes, and other regulatory requirements. Safety shall be the Contractor’s highest priority. The Contractor shall be solely responsible for compliance with (Federal) OSHA regulations.

10.2 During contract performance, the Contractor shall follow Government’s safety policy and standards for safe work practices and take such safety precautions as the VA Safety Officer or designee or the CO/COR may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VA smoking policy.

10.3 Patient, employee, visitor, and Contractor personnel safety shall always be maintained. The Contractor is responsible for the safety and health of his/her employees.

10.4 The Contractor shall obtain a Hot Work Permit from the Government (VA Safety Staff) or the CO/COR in advance whenever soldering, welding, grinding, and using a cutting torch, or other open flame, spark or heat producing equipment is used. The Contractor is required to follow requirements outlined for the issuance of the Hot Work Permit.

10.5 Contractor shall be notified of any non-compliance with safety regulations. The Contractor shall, after receipt of such notice, immediately correct the condition and notify the Contracting Officer in writing that the condition has been corrected. If, in the opinion of the CO/COR or the Government’s Safety Officer, the condition is life threatening he/she shall instruct the Contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order halting all or any part of the work. The Contractor bears all costs of stop-work time and correcting safety hazards.

10.6 Contractor shall immediately report to the CO/COR in a manner and on the forms prescribed by the Government, accidents resulting in injury, trauma, death, hazardous exposures, and occupational disease.

10.7 Written reports for incidents shall be provided within five (5) working days and include the cause, what, where, and when the incident occurred as well as repairs and tests performed to correct the cause of the incident.

10. QUALITY CONTROL REQUIRMENTS

11.1 The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The contractor’s quality control program is the way they assure themselves that their work complies with the requirement of the contract. The Quality Control Plan (QCP) shall be with the contractor’s proposal/bid, three copies of a comprehensive written QCP shall be submitted to the Contracting Officer and designated POC within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. While performing this work the contractor shall be subject to onsite inspections by the POC. If the work is found to be in violation of specification requirements, the Contracting Officer will issue a stop work order until the violation is resolved. Standby time and expenses required resolving the violation shall be the contractor expense.

11. PERIOD OF PERFORMANCE

12.1 The period of performance shall be for one (1) Base Year of 12 months and Four (4) 12-month option years. The Period of Performance reads as follows:

Base Year – May 15, 2021 – May 14, 2022 Option Year 1 – May 15, 2022 – May 14, 2023 Option Year 2 – May 15, 2023 – May 14, 2024 Option Year 3 – May 15, 2024 – May 14, 2025 Option Year 4 – May 15, 2025 – May 14, 2026

12. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS

13.1 The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

13. CONTRACTING OFFICER REPRESENTATIVE (COR)

14.1 The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation will be issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

One Organized Site Visit for Each Campus:

Brooklyn Campus: April 29, 2021 Thursday at 10:00AM 800 Poly Place Brooklyn, NY 11209 Building # 4 Room # G-04 POC: Mike Mazzelli Phone:718-836-6600 x3585

St. Albans Community Living Center: April 29, 2021 Thursday at 1:00PM.

179-00 Linden Blvd Jamaica, NY 11425 Building # 89 Room # 119 POC: Jose Flores Phone: 718-526-1000 x2355

Manhattan Campus: April 30, 2021, Friday at 10:00AM.

423 E 23 Street New York, NY 10010 Main building Lobby POC: Amer Romhen Phone: 347-322-8620

B.3 PRICE/COST SCHEDULE

* NOTE. The Contractor will only be paid for the actual quantities of services rendered. the quantities listed are estimates to be used for price evaluation purposes only See line items with a gray background.

Base year Period of Performance: 05/15/2021-05/14/2022

ITEM

NUMBER

Manhattan VA Medical Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

Brooklyn VA Medical Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

St. Albans Community Living Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

Base Year Estimate Total Amount

Option year One Period of Performance: 05/15/2021-05/14/2022

ITEM

NUMBER

Manhattan VA Medical Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

Brooklyn VA Medical Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

St. Albans Community Living Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

Option One Estimate Total Amount

Option year Two Period of Performance: 05/15/2023-05/014/2024

ITEM

NUMBER

Manhattan VA Medical Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

Brooklyn VA Medical Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

St. Albans Community Living Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

Option Two Estimate Total Amount

Option year Three Period of Performance: 05/15/2024-05/014/2025

ITEM

NUMBER

Manhattan VA Medical Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

Brooklyn VA Medical Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

St. Albans Community Living Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

Option Three Estimate Total Amount

Option year Four Period of Performance: 05/15/2025-05/014/2026

ITEM

NUMBER

Manhattan VA Medical Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

Brooklyn VA Medical Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

St. Albans Community Living Center

as needed NOT TO EXCEED amount.

as needed -NOT TO EXCEED amount.

Option Four Estimate Total Amount

Base Year Estimate Total Amount $_________________ Option One Estimate Total Amount $_________________ Option Two Estimate Total Amount $_________________ Option Three Estimate Total Amount $_________________ Option Four Estimate Total Amount $__________________

Base Plus all Option Years Total Estimated Cost $__________________

Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and…