36C24221Q0648.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice H141 Air balancing, adjusting, and testing services.

10010 36C24221Q0648 04-09-2021

3 PM

EASTERN TIME, NEW YORK, USA

N 238220 Department of Veterans Affairs Network Contracting Office 2 New York Harbor Healthcare System 423 East 23rd Street New York, NY 10010 Contracting Officer Monique Paltan Monique.Paltan@va.gov

(212) 686-7500 Ext 6090 Department of Veterans Affairs New Jersey Heatlh Care System East Orange and Lyons Campus 151 Knollcroft Rd Lyons NJ 07939

USA

https://www.va.gov Department of Veterans Affairs Home COMBINED SYNOPSIS/SOLICITATION FOR AIR BALANCING, ADJUSTING AND TESTING SERVICES AT LYONS AND EAST ORANGE CAMPUS, NEW JERSEY VA MEDICAL CENTER.

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13 - “Simplified Procedures for Certain Commercial Items”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through Contract-Opportunities at beta.SAM.gov on RFQ reference number 36C24221Q0648

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05, VAAR Update 2008-28.

(iv) This procurement is being issued as an Unrestricted - Open Market combined synopsis/solicitation. The North American Industry Classification System (NAICS) code is 238220 PLUMBING, HEATING, AND AIR-CONDITIONING CONTRACTORS with a Small Business Size Standard of $16.5 Million.

(v) The Contractor shall provide pricing for Air balancing, adjusting and testing services. Below is a template for pricing. Contractors may provide their own pricing document, but it must be broken down to allow price reasonableness determination and each option year period must be priced separately.

PRICING TABLE FOR: Air balancing, adjusting and testing services.

Total Base Year:

Total Option Year 1:

Total Option Year 2

Total Option Year 3:

Total Option Year 4:

Base and All Option Years Total:

(vi) Description of requirement:

STATEMENT OF WORK

AIR BALACING SERVICES

1. BACKGROUND:

The Department of Veterans Affairs New Jersey Health Care System is currently seeking for air balancing, adjusting and testing services for Lyons Campus and East Orange Campus. Lyons Campus which was built in the early 1920’s with over 30 major buildings and a few smaller outbuildings sits on 306 acres. East Orange Campus is located on 3 acres with one (1) high-rise building of 13 floors and 12 outbuildings. Contractor shall provide air balancing services for the above two campus at specified months, and quarters as stated in this document and under Equipment List.

2. SCOPE OF WORK:

Contractor shall provide all supervision, labor, materials and equipment necessary to perform air balancing, traverses of air handlers and exhaust systems and provide all related documentation for both campuses.

3. SPECIFICATIONS:

Contractor shall take Cubic Feet per Minute readings from supply and exhaust and make necessary adjustments for the designated areas to be in compliance with room to room pressurization design criteria.

Contractor will take test readings of each diffuser and grill to include the required Feet per Minute/Cubic Feet per Minute and test results of the Feet Per Minute/. Cubic Feet per Minute

4. REPORTS:

Contractor shall provide a hard copy report of all readings for both campuses.

An electronic version of same report shall be sent to the Contracting Officer Representative. Contractor will provide reports in triplicate to include:

· A print of the area showing air flow directions and pressures.

· Air exchange per hour for each room or corridor to include room volume, cu’, design and actual Cubic Feet per Minute for supply and exhaust air

· Certificate of recalibration for all testing equipment.

Service Reports must be signed by both service provider and Contracting Officer Representative at the completion of each work.

5. FREQUENCY:

Contractor shall conduct air balancing, testing and adjusting annually in the 2nd Quarter and semi-annually in the 1st and 3rd Quarter for:

1) East Orange Campus 385 Tremont Avenue East Orange, NJ 07018-109

Contractor shall conduct air balancing, testing and adjusting semi-annually in the 1st and 3rd quarters for:

2) Lyons Campus

6. REQUIREMENTS:

Contractor shall demonstrate that it is a firm regularly engaged in the field of air balancing services.

Contractor must be certified in Air balancing and must be licensed and insured for this type of work.

Contractor shall provide personnel who are experienced and qualified to work air balancing.

Contractor shall provide certification as required by the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) with a valid 30-hour safety card for personnel identified to work on this requirement.

Contractor shall follow all the Department of Veterans Affair Administrations, State, Federal and OSHA rules and safety regulations.

7. EQUIPMENT LIST:

EAST ORANGE EQUIPMENT LIST:

AREAS TO BE DONE SEMI-ANNUALLY IN THE 1ST AND 3RD QUARTERS

1) O.R. 2ND FLOOR, C-WING

2) SPS 2ND. FLOOR, B-WING

3) ENDOSCOPY 2ND. FLOOR, B-WING

4) DENTAL 3RD FLOOR, B-WING - DENTAL AHU

5) PHARMACY IV ROOM 8TH FLOOR, A-WING

A. PHARMACY AHU

6) HISTOLOGY A-LEVEL, B WING

7) CATH. LAB 9-166

A. AHU CATH. LAB 9-163

8) MORGUE B-LEVEL, C-WING

9) GAMMA CAMERA 6-CORE

AREAS TO BE DONE ANNUALLY IN THE 2ND QUARTER

10) FIRST FLOOR LAB 1ST FLOOR B-WING

C. HOOD EXHAUST, 6TH FLOOR ROOF, B-WING ROOF

11) FIRST FLOOR RADIOLGY C WING

AHU A LEVEL ROOF OVER A-215

12) NEW ED A WING

13) SICU/MICU 2ND FLOOR, D-WING

C. ISOLATION EXHAUST 3RD FLOOR BUMP-OUT.

14) WARD 5B, FLOOR 5 B-WING

15) WARD 5-C, FLOOR 5 C-WING

C. EXHAUST 2, 6TH FLOOR ROOF C-WING

16) WARD 5D, FLOOR 5, D-WING

17) WARD 6B, FLOOR 6 B-WING

C. EXHAUST 10, PENTHOUSE

18) WARD 9A, 9TH FLOOR, A-WING

C. EXHAUST 23, PENTHOUSE

19) WARD 12B, 12TH FLOOR

E: RETURN FAN 4, IN AHU-8

20) EMERGENCY ROOM

C. EXHAUST 5, PENTHOUSE

21) RADIATION THERAPY, A-LEVEL, WING D

22) AAALAC SURVEY IN BLDG. 7 VIVARIUM

1) AREA B

2) AREA C

3) AREA D

4) AREA E

5) AREA X

TRAVERSE'S TO BE DONE ANNUALLY IN THE 2ND QUARTER

LYONS CAMPUS EQUIPMENT:

ALL WORK TO BE DONE SEMI-ANNUALLY IN THE 1ST QUARTER AND 3RD QUARTER

1) SPD- BUILDING #1

2) BUILDING # 3 – NEGATIVE PRESSURE ROOMS

3) BUILDING #4 – NEGATIVE PRESSURE ROOM

A. 56

BUILDIING # 3

B. PHARMACY

BUILDING # 135 CLC

C. PHARMACY

BUILDING # 53

D. PHARMACY

8. WORKING HOURS:

Working hours for these services will be between 08:00 AM to 04:30 PM Monday through Friday, evening hours after 05:00 PM and weekends excluding Federal Holidays.

The services for areas listed below for East Orange Campus shall only be performed after 5:00 PM or weekends. These areas are:

· Operation Rooms, Sterile Processing Services (SPS), Endoscopy, Dental, Pharmacy, Histology, Cath Lab, the Morgue, Gamma Camera, Radiation Therapy and Radiology.

Contractor shall not perform work outside of these hours without prior approval from COR/Facility Manager.

9. FEDERAL HOLIDAYS:

Federal Holidays which are observed by the federal government are annotated below.

· New Year’s Day

· Martin Luther King’s Birthday

· President’s Day

· Memorial Day

· Independence Day -

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

10. PERIOD OF PERFORMANCE:

The period of performance for these services will be one year from date of award of contract with the provision of four (4) option years.

11. PLACE OF PERFORMANCE:

Air balancing services will be performed at the Department of Veterans Affairs East Orange Campus and Lyons Campus.

12. SITE VISIT:

Due to current pandemic, a Site Visit will not be scheduled.

CONTRACTING OFFICE ADDRESS:

VISN 2 Network Contracting Office – Manhattan NY Harbor Healthcare System 423 East 23rd Street New York, NY 10010

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition. All offers must reference:

1) Solicitation number for this requirement as 36C24221Q0648

2) The time specified in the solicitation for receipt of offers;

3) Name, address and telephone number of offeror; Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete;

4) Terms of any express warranty;

5) Price should be for all services detailed in section “v” of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete;

6) “Remit to” address, if different than mailing address;

7) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

8) Acknowledgement of any solicitation amendments;

9) Past performance information;

10) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

(ix) The provision at FAR 52.212-2, Evaluation-Commercial Items (OCT 2014), applies to this acquisition.

(a) Award shall be made to the contractor whose quotation offers the best value to the government, considering technical capability, past performance, and price. Technical Capability is more important than past performance and price. However, price will become significantly more important as technical capability approach equality. All sub-factors under technical capability are of equal importance. Past performance is less important than price.

The government shall evaluate information based on the following evaluation criteria.

(1) Technical Capability: Technical capability is defined as an offeror’s ability to satisfy the solicitation’s requirements, providing the highest quality service to the specified facilities. Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all of the requirements of the Statement of Work (SOW).

(2) Past performance: Contractor must provide three references for contract of similar scope and magnitude to be evaluated. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contractors’ Past Performance shall also be reviewed in PPIRs; Individuals with no past performance shall receive a neutral rating for this evaluation factor.

(3) Price: The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

(End of Provision)

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (JAN 2021) applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (OCT 2018), applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items (JAN 2021), applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

(xiii) The Service Contract Act of 1965 does apply to this procurement.

See attached Wage Determination

(xiv) N/A

(xv) This is an Unrestricted - Open-Market combined synopsis/solicitation for Air balancing, adjusting, and testing services for the Lyons Campus and East Orange Campus, New Jersey Health Care System, VA Medical Center at NJ as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s). Quotes received without this statement will be assumed to infer that terms and conditions are acceptable without modification, deletion, or addition.

Submission shall be received not later than 3:00 PM EST, Friday, April 09, 2021. The government shall only accept electronic submissions via email, please send all quotations to Monique.Paltan@va.gov. RFI’s will not be accepted after Friday, April 02, 2021 at 12:00 PM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Monique Paltan, Contracting Officer, Monique.Paltan@va.gov.

See attached document: WAGE DETERMINATION.