Amendment 36C24221Q0386 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 12

0001 02-04-2021

561-21-2-5100-0034

Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

To all Offerors/Bidders

36C24221Q0386

01-27-2021

X

X X

See Box 14.

X 1

The purpose of this amendment to soliciation 36C24221Q0386 is to:

1. Provide answers and clarifications to questions with Amended SOW and Amended Price/Cost Schedule (below).

2. Extend the Offer Due Date/Local Time to Monday 2-8-2021 10AM EST.

Jacob Burg

Contracting Officer

B.2 STATEMENT OF WORK (SOW) (AMENDED)

A. GENERAL INFORMATION:

Contractor to provide compliance assistance with certain Submittal/Action Requirements of our Title V permit. The Title V permit falls under the Air Quality Permitting program of the State of New Jersey, Department of Environmental Protection (NJDEP) ID: 36080, BOP150001) which is responsible for permitting and testing stationary sources of air pollution to ensure they do not affect air quality. The sources under permit at the VA New Jersey Health Care System (VANJHCS) Lyons campus are the Emergency Diesel Generators, Waste Oil Heater and the Central Heating Plant Boilers.

The Title V permit lists several applicable requirements which the VANJHCS Lyons must comply with. The specific requirements are listed below as tasks in section D.

B. PLACE OF PERFORMANCE:

All work will be done at a location determined by the contractor for:

New Jersey Health Care System Lyons Campus 151 Knollcroft Road Lyons, NJ 07939

C. PERIOD OF PERFORMANCE:

02/15/2021 to 01/31/2022

D. SCOPE OF WORK AND CONTRACTOR RESPONSIBLITES:

The contractor will furnish all labor, materials, supplies, equipment and fees necessary to accomplish the services required in this scope of work specifically Tasks 1 thru 4 as outlined below. The contractor shall be an engineer/scientist who is knowledgeable with the Clean Air Act and specifically with the Title V permit of VANJHCS Lyons. Specific requirements are listed below. The Contractor shall also provide the deliverables listed below in accordance with the schedule provided under the deliverables within Tasks.

Qualifications/Certifications: It is expected that the contractor is an engineer/scientist who is knowledgeable with the Clean Air Act and specifically with Title V permit requirements.

Task 1:

a. Submit the online Semi-Annual Deviation Report

Deviation (Semi-Annual) Reports (as per the permit, subject item FC, Ref#13).

There are two Deviation Reports that need to be submitted annually. The contractor will review all the requirements of the Title V permit and prepare the online semi-annual compliance reports. The records and logbooks maintained by

VANJHCS Lyons will be reviewed while making this determination. The contractor will submit the draft reports to VANJHCS Lyons for review. The comments will be incorporated into the final submittals due by July 30th, 2021 and

January 30th, 2022.

Deliverable:

The contractor shall prepare and submit electronic and hard copy version of Semi-

Annual Deviation Reports (draft and final). The Semi-Annual Deviation Reports are due to Environmental Protection Agency (EPA) and NJDEP by July 30th, 2021 and January

30th, 2022. Per NJDEP, the semi-annual and annual report may be combined for compliance submittal.

b. Submit the online Annual Compliance Certification

Annual Compliance Certification (as per the permit, subject item FC, Ref#7).

Per NJDEP, the semi-annual and annual report may be combined for compliance submittal. The contractor will review all the requirements of the Title V permit.

The contractor will prepare the online joint annual and semi-annual compliance report based on the information provided. The contractor will submit the draft compliance certification to the VANJHCS Lyons for review. The comments if any shall be incorporated into the final and this annual certification is due to NJDEP by January 30th, 2022.

Per NJDEP, the semi-annual and annual report may be combined for compliance submittal. The annual compliance certification will be combined with the semi-annual report for submittal to EPA and NJDEP by January 30th, 2022.

c. Submit the Sulfur Reports from fuel oil usage to NJDEP.

Sulfur Reports (as per the permit, U17, U18, & U19 OS Summary, Ref#27 and U20 & U21, OS Summary, Ref#26).

Fuel Supplier Certifications are to be submitted semi-annually in the required format as specified in the permit. The contractor shall coordinate with the fuel supplier to establish the format required for each certification. VANJHCS Lyons will provide the contractor a copy of the Bill of Lading etc.

The contractor shall submit the semi-Annual Sulfur Reports. The first Semi Annual Sulfur Report is due to EPA and NJDEP by July 30th, 2021. The second report is due by January 30th, 2022.

Task 2:

a. Submit the online Annual Combustion Adjustment requirements (boiler tune-

up) reports to NJDEP

Annual Combustion Adjustment Reports to NJDEP for RY2020 (as per permit, U17, U18, & U19 OS Summary, Ref #6 and U20 & U21, OS Summary, Ref#5).

The boilers annual adjustment testing must be submitted to NJDEP. It is to be noted that the contractor will not conduct the annual tune up, which will be done by VANJHCS/other contractors. VANJHCS will provide the reports to the contractor who will only ensure that the report covers the testing requirements of NJDEP and submit the same.

The annual boiler reports for quarter four calendar year 2020 (Q4 CY2020) will be submitted to NJDEP. It is to be noted that the contractor will not conduct the annual tune up, which will be done by VANJHCS/other contractors. VANJHCS will provide the reports and the contractor will only ensure that the report covers the testing requirements of NJDEP and submit the same.

b. Submittal of Annual Fuel Oil #2 Exemption certification to NJDEP.

Annual Fuel Oil #2 Exemption for CY2020 (as per permit, U17, U18 & U19, OS2, Ref#11 and U20 & U21, OS2, Ref#11).

A certification of exemption shall be submitted to NJDEP by March 1st of every year to ensure the use of fuel oil #2 on the boilers was due to emergencies and or maintenance/ testing purposes. VANJHCS will provide the contractor with the data needed to complete the certification letter to NJDEP Regional Enforcement Office.

The contractor will provide a draft to VANJHCS for review, and final certification.

The contractor will prepare a certification letter on behalf of VAMC to be submitted to NJDEP Regional Enforcement Office. The letter will provide information on reason for using Fuel oil #2 on Boilers #1, #2, #3, #4 & #5. The letter will be submitted to NJDEP by March 1st, 2021.

Task 3:

a. Submittal of Annual Air Emission Statement.

Emission Statement (as per the permit, subject item FC, Ref#6).

The annual emission statement for CY 2020 should be submitted to NJDEP before May 15th, 2021. The contractor will calculate the emissions and submit it in RADIUS. VANJHCS will provide the contractor with the necessary data and logbooks to calculate the emissions.

The contractor shall prepare and submit electronic and hard copy version of the annual emission statement in RADIUS to NJDEP by May 15th, 2021.

Task 4:

a. Title V Operating Permit renewal application (N.J.A.C 7-27: 22).

Title V Operating Permit (NJDEP ID:36080, BOP150001).

The Title V permit renewal is due 12- 15 months prior to the expiration date of October 30, 2026. The permittee is encouraged to submit the renewal application at least 15 months prior to expiration of the operating permit, so that the Department can notify the applicant of any deficiencies in the application. This will allow the permittee to correct any deficiencies, and to better ensure that the application is administratively complete by the renewal deadline. The Renewal application will need to be submitted by August 29, 2025

The Contractor shall prepare a complete application package for VA Lyons five-year renewal permit. Both potential and actual emissions should be reported in these forms as required. VAMC will provide the necessary data and logbooks to complete the application. The Contractor shall revise the draft permit renewal application based on VAMC review and comments and submit the final application by August 29th, 2025.

The contactor shall calculate the amount of State fees to be paid with the application.

The State fees WILL NOT be paid by the Contractor. VANJHCS Lyons will be provided with all copies of support documentation that is submitted to NJDEP in response to any requests related to Title V Operating Permit requirements.

E. COMPLIANCE SUPPORT ASSISTANCE

If additional support is needed for NJDEP information requests, correspondence, and applicable requirements, above and beyond the required tasks, for the various sources in the permit; such as NJDEP enforcement and permitting divisions frequently request additional information in relation to the permit. The contractor will provide the support to assist with information and document submittal requested by the agency at a billable hourly rate that is reasonable to the market cost of the needed labor category.

F. INSPECTION:

All work performed by the contractor will be sent for review and signature, if required, to the Contracting Officers Representative (COR) prior to submittal to the NJDEP.

G. PENALTIES:

All tasks will be completed by required due date for that year, and any incurred penalties by the state for late or no submission that are not caused by VA negligence will be paid for by the contractor.

H. GOVERNMENT FURNISHED PROPERTY AND/OR ASSISTANCE:

The VAMC- Lyons will furnish available Government documents, Title V permit, studies, mapping, and other technical information regarding the various air sources and the installation to assist the contractor in performing this delivery order. The contractor is not responsible to maintain logbooks and do other recordkeeping / monitoring or submittals as required by the Title V permit.

I. CONTRACTING OFFICER REPRESENTATIVE (COR):

The Contracting Officer’s Representative (COR) shall be identified by the Contracting Officer after contract award.

The COR shall be the Contractor’s primary point-of-contact and will have limited authority in relation to the contract-identified in his/her Delegation of Authority. A copy of the COR’s Delegation of Authority will be provided to the Contractor after all required signatures have been obtained.

J. OTHER RELATED SERVICES (NOT INCLUDED IN THE SCOPE OF WORK:

Any services not expressly stated in this statement of work are not authorized. Only after written modification from the Contracting Officer can a change be made. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.

As a fixed-price requirement contract with option years, it is reasonable to expect that usage and/or requirements may change during the contract period. It is also reasonable to expect that the Government requirements may result in the discontinuance of any item or require a new service under this contract.

In order to satisfy any future unforeseen or unknown needs/changes, the Government reserves the right to negotiate with the Contractor to add or delete items. Upon mutual agreement, the Contract shall be modified accordingly to reflect such agreed upon changes. The Contractor shall invoice accordingly against the Contract.

Changes determined by the Contracting Officer to be within the general scope of the contract shall be made in accordance with FAR Part 43, Contract Modifications, and shall not necessitate new solicitation proceedings.

B.3 PRICE/COST SCHEDULE (AMENDED)

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

AMO

UNT

1.00 YR

Environmental Consulting Services for Title V Operating Permit Compliance per all SOW requirements.

Contract Period: Base POP Begin: 02-15-2021 POP End: 01-31-2022

AMOUNT

Task 1: (a,b,c)

Task 2: (a,b)

Task 3: (a)

Task 4: (a) -------------------------N/A Base Year-----------------

Total for 0001:

Permit Compliance per all SOW requirements.

Contract Period: Option 1 POP Begin: 02-01-2022 POP End: 01-31-2023

Task 4: (a) --------------------N/A Option Year 1----------------

Total for 1001:

Permit Compliance per all SOW requirements.

Contract Period: Option 2 POP Begin: 02-01-2023 POP End: 01-31-2024

Task 4: (a) -------------------N/A Option Year 2------------------

Total for 2001:

Permit Compliance per all SOW requirements.

Contract Period: Option 3 POP Begin: 02-01-2024 POP End: 01-31-2025

Task 4: (a) ---------------N/A Option Year 3----------------------

Total for 3001:

Permit Compliance per all SOW requirements.

Contract Period: Option 4 POP Begin: 02-01-2025 POP End: 01-31-2026

Task 4: (a)

Total for 4001:

GRAND

TOTAL