Amendment 36C24221Q0374 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0001 01-20-2021

528-21-2-8893-0022

Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

To all Offerors/Bidders

36C24221Q0374

01-20-2021

X

X X

X 1

The purpose of this amendment to soliciation 36C24221Q0374 is to:

1. Provide answers to questions asked by prospective vendors.

2. Amend/update the Statement of Work section.

3. Amend/clarify Evaluation Factor 3.

Jacob Burg

Contract Specialist

QUESTION AND ANSWERS

Question #1:

B.2 E – MINIMUM CHANNELS REQUIRED, Channel YES is not part of the family package.

Can you please confirm that this is a required channel?

Answer:

YES Network is a required channel. See Amended SOW section B.2.A and B.2.E that address required packages and channels.

Question #2:

B.2 H – OTHER RELATED SERVICES, please advise how the Albany Stratton VAMC would like us to address yearly DirecTV increases. We can include an estimated increase in each option year, or we can requote the option years prior to execution.

Answer:

A Not-To-Exceed total cost is required. See Amended SOW section B.2 H for explanation.

E.5 Evaluation FACTOR 3 – COST / PRICE is based on a total aggregate (Base plus Option Years) cost of all required tasks over the life of the contract with an assumption that no change is made to current SOW requirements for future Option Year pricing.

Question #3:

Do you want us to provide an estimated annual increase percentage in our response, or do you want it included in the item number price?

Answer:

A Not-To-Exceed total cost is required. See Amended SOW section B.2 H for explanation.

E.5 Evaluation FACTOR 3 – COST / PRICE is based on a total aggregate (Base plus Option Years) cost of all required tasks over the life of the contract with an assumption that no change is made to current SOW requirements for future Option Year pricing.

E.5 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

FACTOR 3 – COST / PRICE (AMENDED)

Price will be evaluated based on a total aggregate (Base plus Option Years) cost of all required tasks over the life of the contract with an assumption that no change is made to current SOW requirements for future Option Year pricing.

B.2 STATEMENT OF WORK (SOW) - AMENDED

A. GENERAL INFORMATION:

Contractor to provide Direct TV Satellite Television subscription services for 290 TVs hospital wide at the Albany Stratton VA Medical Center including new Community Living

Centers (CLCs). Required service is the Family Package, Family Extra Package, HD

Package, and YES Network that includes all required channels in section E.

B. PLACE OF PERFORMANCE:

Albany Stratton VA Medical Center 113 Holland Avenue Albany, NY 12208

C. PERIOD OF PERFORMANCE:

02/01/2021 to 12/31/2021, with the provision of 4 option years (see B-3 schedule).

D. CONTRACTOR RESPONSIBILITIES AND SCOPE OF WORK:

1. Service provider (contractor) shall maintain all VA-owned cables, wires, conduits, vaults, equipment and appurtenant devices (the “System”) necessary to make Satellite service available to the medical center on a 24 hours-per-day, 7 days-per-week basis.

2. The Contractor shall provide 24-hour/7-day/365-day (24x7x365) user support through a call center.

3. The Satellite television service shall be available to a user on a 24x7x365.

4. The Contractor shall provide 24x7x365 technical support.

5. The Contractor shall provide on-site support when required by the VA.

6. The Service Provider shall use their best effort to respond to all requests for inclusive repair of the System at the premises or to System outages within four

(4) hours of the request. The provider shall only respond to trouble calls originating from the Electric Shop Supervisor / Contract Officer Representative

(COR) during normal administrative hours, or from the Administrative Officer of the Day (AOD) during off-duty hours, weekends and Federal Holidays.

7. Contractor shall notify the COR at a minimum two hours prior to any onsite scheduled or repair work.

8. Included in the contract is the rack mounted computer features under full support, including the satellite on the roof of Building #3.

9. To provide service, maintenance, replacement equipment, and programming of existing Satellite Television Service at Albany Stratton VA Medical Center. The contractor shall furnish all labor, supervision, management support, equipment, supplies and materials.

10. The Satellite service shall be capable of providing to each Patient Television user via a standard cable jack.

11. The Service Provider shall also furnish a means for the medical center to inject its own educational programming onto an unused channel for distribution to all patient televisions and services.

12. The TV signals shall be of high quality and equal to the service standards being applied to the outside community.

13. The Contractor shall provide satellite subscription television service for patient entertainment with 290 televisions covered under this scope of work, which is subject to change. Service is required to be compatible with pre-existing equipment.

14. Repairs and or replacement shall be at no cost to the VA, except for any damages to System equipment which results from negligence, abuse, accidents, mishaps that were created by VA staff, patients, contractors or visitors.

Televisions are excluded from service, and any jacks or cabling installed by VA.

15. Service provider shall not be liable for network problems outside of the medical center which are beyond their control.

16. Installation and maintenance work shall conform in every way to VA and Medical Center safety policy and regulations, particularly as they apply toward matters regulated by OSHA and the National Fire Protection Administration (NFPA), including the use of approved fire-stopping materials when firewalls are breached, for obtaining permits as required for firewall penetrations, for obtaining confined space permits for work below the ground surface or in other confined spaces, and for following all confined space policy, and for ensuring that cables do not impede fire alarm and sprinkler systems or utilize these system components for cable support. Any electrical work or equipment must conform to the National Electrical Code.

17. VA shall provide Service Provider reasonable access to the premises as may be necessary to install, service, extend, remove, modify or maintain the System and otherwise perform its obligations under this agreement, and immediate access in the event of an emergency or system outage. Upon arrival during normal administrative hours, Monday through Friday, 7:00 AM to 4:00 PM, and prior to any commencement of maintenance work, the COR will be notified or designated alternate, shall be contacted. During off-duty tours, evenings, weekends and Federal holidays may be required.

E. DIRECT TV PACKAGES AND CHANNELS REQUIRED:

Family Package, Family Extra Package, HD Package, and YES Network

Minimum HD Channels required:

C-Span, Travel, DIY Network, Food, Hallmark, HGTV, Investigation Discovery, NASA, National Geographic, QVC, Science, The Weather Channel, A&E, ABC Family, AMC, Animal Planet, Bravo, CNBC, CNN, Comedy Central, Discovery, Fox News, History, The Learning Channel, Lifetime, Syfy, TBS, TNT, USA- Network, YES Network, and Local Channels: WRGB-6, WTEN-10, WNYT-13, and WXXA-23.

F. VA EQUIPMENT LIST:

Equipment Model

DirecTV HD Reciever H25-100

CableTronics 12 Channel Combiner CTHC-12G

CableTronics Power Center CT-PCHRM9

CableTronics Headend Amplifier CTA-30RK-

Data-Tronix 10/100Mbps Fast Ethernet Switch

DT-

24PT100M-

RM

ZeeVee Digital Video Encoder Modulator 4 Channel

HDb2540

ZeeVee Digital Video Encoder Modulator 2 Channel

HDb2520

Drake Digital to QAM transcoder DQT1000

Drake Digital Transcoder System RMT150

G. CONTRACTING OFFICER REPRESENTATIVE (COR):

The Contracting Officer’s Representative (COR) shall be identified by the Contracting Officer after contract award.

The COR shall be the Contractor’s primary point-of-contact and will have limited authority in relation to the contract-identified in his/her Delegation of Authority. A copy of the COR’s Delegation of Authority will be provided to the Contractor after all required signatures have been obtained.

H. OTHER RELATED SERVICES (NOT INCLUDED IN THE SCOPE OF WORK):

Any services not expressly stated in this statement of work are not authorized. Only after written modification from the Contracting Officer can a change be made. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.

As a fixed-price requirement contract with option years, it is reasonable to expect that usage and/or requirements may change during the contract period. It is also reasonable to expect that the Government requirements may result in the discontinuance of any item or require a new product under this contract. However, for this RFQ a contractor’s Not-To-Exceed monthly/yearly total cost is required for competitive comparison purposes to all responsive quotes received (completion of section B.3). These Not-To-Exceed totals are to be based on current required Direct TV packages and channels with an expectation that no changes are made to the SOW requirements for the future Option Years.

In order to satisfy any future unforeseen or unknown needs/changes, the Government reserves the right to negotiate with the Contractor to add or delete items. Upon mutual agreement, the Contract shall be modified accordingly to reflect such agreed upon changes. The Contractor shall invoice accordingly against the Contract.

Changes determined by the Contracting Officer to be within the general scope of the contract shall be made in accordance with FAR Part 43, Contract Modifications, and shall not necessitate new solicitation proceedings.