Supplement B - 620A4 20 107.docx

SUPPLEMENT B TO SF 252

PROJECT 620A4-20-107

Rehabilitate Water Tower at Castle Point

Supplement B defines the minimum requirements of completion for each phase of the project design. This document applies to utility renovation and involves several design disciplines. The disciplines include but are not limited to Electrical, Mechanical, Plumbing, Structural, Life Safety & Fire Protection design. In general, the project will consist of the following items in a hospital environment:

14. Lead Abatement

Primary design requirements include proficiency in the Electrical, and Mechanical systems, with secondary design expertise of the related systems necessary to accomplish the individual project items.

All designs will comply with the applicable VA standards and Federal Codes which include NFPA. In addition, all shall promote energy conservation incorporating LEED standard, ASHRAE Code and use of VA Sustainable Design Manual issued May 6, 2014 Rev1 August 18, 2017 as part of the design guide. Compliance with the use of VA Sustainable Manual is mandatory for all categories of construction, renovation, and non-recurring maintenance projects.

The Engineering firm shall provide services of the commissioning agent in compliance with the VA Whole Building Commission Manual, the requirements of LEED New Construction Energy and Atmosphere Prerequisite 1: Fundamental Commissioning of Building Energy Systems, and the requirements of LEED New Construction Energy and Atmosphere Credit.

The Engineering Firm will submit a detailed schedule of tasks for individual disciplines within the Milestone Dates of the SP-13/ AE Design Schedule.

The Engineering Firm shall conform all design criteria, specification formats (MF 04) and drawing development in accordance with Technical Information Library (web), including but not limited to Engineering Package TOC, PG-18-15 Minimum Requirements for Engineering Submission, Design Review Checklists, Design Manuals, Specification, Cost Estimating and Commissioning. (http://www.cfm.va.gov/TIL/index.asp).

SUPPLEMENT B TO SF 252 Page 87 of 90

DM-HVHCS-7232010

REVIEW REQUIREMENTS

The following are minimum requirements for review purposes only. This does not relieve the Engineering Firm of responsibility to produce a complete set of construction documents and estimates in accordance with industry standard practice and VA criteria.

A. The Engineering Firm shall develop and coordinate drawings, calculations, specifications and cost estimate. The degree of completion and the stages of submission shall be as specified.

B. The Engineering Firm shall submit documents, specification and / or drawings for review seven (7) business days prior to each scheduled technical discipline review (TDR) meeting.

C. For each TDR, Engineering Firm shall report design development in accordance with submission and design criteria.

D. At each TDR, the Engineering Firm and technical disciplines shall review with VA red line mark-up comments and prepare technical discipline QA/QC report. The Engineering shall provide minutes of the meetings and distribute minutes and reports to attendees within five (5) business days of the meeting.

E. The Engineering Firm shall submit Basis of Design Report, that includes but not limited to the following: Existing Condition & Field Survey, Photographs, Findings and Recommendations, Room Data Sheets, Field Report, Cost Estimate, Minutes of Meetings, TOC Specification, Design Checklist, Drawing & Document Register and Reports as requested by the COR at each phase of the design submission.

F. Provide computations and sizing calculations for Mechanical, Electrical, Plumbing, Structural, Fire Protection, Utility design and other specialty areas required for design development. For computerized calculations, submit complete and clear documentation of computer programs, interpretations of input/output and description of program procedures.

G. If subsurface investigation is necessary for design development, submit the criteria for the subsurface investigation and the qualifications of consultants being considered for the investigation. Start subsurface investigation upon approval of the proposal by the CO.

H. The Engineering Firm shall submit life cycle cost analysis, energy savings calculations with the drawings at project submission. This energy savings shall show the “pre” and “post” energy usage, KW, KWH, MMBTU, cost savings and the payback period and where life-cycle cost is effective. For detailed elements, "lump sum" or "allowance" figures will not be accepted.

I. The Engineering Firm shall submit a construction cost estimate in RS Means format with the drawings at each project submission, prepared by an independent cost estimator. This estimate shall show the cost of construction which would be expected to be reflected by the construction contractors' bids, if the bids were submitted on the same day as the estimate. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted with Divisional Breakdown and Additional Work and Cost differences reported from previous report. For detailed elements, "lump sum", "allowance" or "sq/ft" figures will not be accepted.

J. Conduct periodic inspection services. These "site visits" include, but are not limited to, a pre-construction conference, intermediate and a final inspection visit (punch list). Depending on the complexity or length of the construction, more site visits may be required. The Engineering Firm will submit a survey report summarizing the conditions found at the construction site as a result of each site visit, within five (5) business days of each site visit.

K. The Engineering Firm will submit a survey report including photographs for each technical discipline summarizing the conditions found as a result of design development site visit(s), within five (5) business days of each site visit

L. The Engineering Firm will perform collection of as-built drawings and field verify floor plan, section, elevation, existing capacities and location of all utilities, design and upgrade as necessary to support the new renovation and extension. This may include field surveys to be performed as needed to verify existing record documents.

PRELIMINARIES

A. Preliminary drawings for construction projects are a means of identifying alternative approaches to correcting physical and functional deficiencies. The development of these drawings is an interactive process between VA staff and the Engineering Firm in order to produce a narrative and graphical description of possible program alternatives. As appropriate, the VA shall make available prior to contract negotiations a tentative priority list of functional areas which may be included in the project, and a statement task.

B. Preliminary Meeting: Prior to beginning any design work, a preliminary meeting shall be conducted between the Engineering Firm and VA staff. At this stage, the scope of work shall be finalized and agreed to by all VA services involved in this project. At this point the Engineering Firm shall have surveyed the existing facility to verify all existing conditions and become familiar with all deficiencies that need to be corrected. The Engineering Firm shall write a summary of the meeting and submit it to the Contracting Officer for distribution and approval by the appropriate staff.

C. The Engineering Firm in collaboration with VA staff, shall illustrate in sketch form various possible program alternatives and refine them based on continuing interaction with the VA project team. The Engineering Firm shall then complete and present alternative architectural solutions which are functionally and architecturally viable for consideration. The VA will select the final concept and subsequently identify the approved scope to be developed in the second preliminary (100%) review stage.

D. The VA considers originality and imaginative design an essential part of the Engineering Firm's responsibility. The comprehensive environmental approach is a necessity to all planning. Site, structures, vehicular and pedestrian circulation, open and screened areas and their relationships to each other must be combined to produce a plan that is functional and aesthetically pleasing.

E. Complete conceptual alternatives must be displayed on the preliminary drawings. The work may include the division of an alternative into distinct parts, each of which has an identified priority. The preliminary drawings must, therefore, be developed so that irrespective of which parts (in priority order) are selected for further development in the Working Drawing phase. The solution shall be well designed with respect to functional operation, construction phasing, minimized disruption of existing hospital operation, and compatibility with structure and utilities between (1) existing facilities; (2) those for imminent construction; and, (3) those with low priority for future construction.

F. A narrative to accompany the drawings shall identify construction phasing which shall be necessary to permit continuous operation of critical hospital operations. In addition, areas of new construction and renovation shall be shown. A detailed listing of submission requirements for phasing is included in a later paragraph.

G. Subsequent to each VA review of the Engineering Firm's work, the Engineering Firm shall incorporate VA recommendations into the Preliminary Drawings.

H. Technical Review Meetings (TDR): Review meetings shall be conducted at the end of each design phase. One (1) week prior to each scheduled TDR (set forth in SP-13 of the contract), submit five (5) copies of all narratives, drawings, calculations (including energy savings calculations) and cost estimates to be reviewed by VA staff. The cost estimates shall reflect the level of completeness at each review stage. In addition, the Engineering Firm shall take minutes of the TDR and submit two copies within five (5) business days of the date of the TDR to the Contracting Officer for distribution to VA staff.

35% PRELIMINARY DESIGN

A. LANDSCAPE ARCHITECTURAL

1. No requirement at this submission

B. ARCHITECTURAL

NA

C. INTERIOR DESIGN

NA

D. ARCHITECTURAL SPECIFICATIONS

NA

E. EQUIPMENT SPECIFICATIONS

1. No requirement at this submission.

F. STRUCTURAL

1. No requirement at this submission.

G. SANITARY

NA

H. PLUMBING

1. No requirement at this submission.

I. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

NA

J. ASBESTOS/PCB ABATEMENT

1. No requirement at this submission.

K. LEAD ABATEMENT

1. No requirement at this submission.

L. ELECTRICAL

1. No requirement at this submission.

M. BARRIER FREE DESIGN

NA

M. FIRE PROTECTION

1. No requirement at this submission.

65% PRELIMINARY DESIGN

When specification sections are required, they shall meet the most current applicable standards and codes - federal, state and local, at the time the Contract is awarded.

A. LANDSCAPE ARCHITECTURAL

1. No requirement at this submission

B. ARCHITECTURAL

NA

C. INTERIOR DESIGN

NA

D. ARCHITECTURAL SPECIFICATIONS

NA

E. EQUIPMENT SPECIFICATIONS

1. Submit a complete set of outline specifications consisting of a listing or index of all specification divisions and sections proposed for use in the project.

2. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section and red line changes identified for VA approval

F. STRUCTURAL

1. No requirement at this submission.

G. SANITARY

NA

H. PLUMBING

1. Submit a complete set of outline specifications consisting of a listing or index of all specification divisions and sections proposed for use in the project.

2. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section and red line changes identified for VA approval

I. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

NA

J. ASBESTOS/PCB ABATEMENT

1. The CIH shall submit a preliminary description of asbestos and PCB assessments and abatement problems and solutions. This preliminary report shall include the following:

a. Summary results of review of building records.

b. Summary results of interviews of station personnel.

c. Determination of whether any materials used in the building construction are known to contain asbestos. Some trade name materials are known to contain asbestos and must be identified.

d. Results of visual inspections of the facility to determine location and condition of asbestos materials.

e. Presentation of sampling strategy that will yield a statistically viable conclusion on the extent of asbestos present. Provide name and location of qualified laboratory for sample analysis which the CIH intends to utilize.

K. LEAD ABATEMENT

1. The CIH shall submit a preliminary description of LEAD assessment and abatement problems and solutions. This preliminary report shall include the following:

a. Summary results of review of building records.

b. Summary results of interviews of station personnel.

c. Determination of whether any materials used in the building construction are known to contain LEAD. Some trade name materials are known to contain asbestos and must be identified.

d. Results of visual inspections of the facility to determine location and condition of LEAD materials.

e. Presentation of sampling strategy that will yield a statistically viable conclusion on the extent of asbestos present. Provide name and location of qualified laboratory for sample analysis which the CIH intends to utilize.

L. ELECTRICAL

1. Provide and resolve the electrical design approach in narrative form. Determine whether the existing utility service is adequate for new loads.

2. Provide for all electrical spaces on the Architectural drawings. Show and size all major electrical equipment and rooms.

M. BARRIER FREE DESIGN

NA

N. FIRE PROTECTION

1. No requirement at this submission.

100% PRELIMINARY DESIGN

When specification sections are required, they shall meet the most current applicable standards and codes - federal, state and local, at the time the Contract is awarded.

A. LANDSCAPE ARCHITECTURAL

All plans are to be presented on VA standard size drawings and submitted both on paper and in native AutoCAD format, the latest version. The drawings must delineate new construction from existing conditions. The Engineering firm shall conduct a site survey and review all historical drawings located at Hudson Valley Veterans Health Care campuses pertaining to the project (utilities, landscaping, etc) prior to commencing design work. The Engineering Firm shall provide 1 or more design alternatives where feasible. Those areas of the design that do not have cost effective alternatives shall not require a design alternative. Alternatives designs shall be chosen during the design review of this phase for further development in subsequent submissions.

B. ARCHITECTURAL

NA

C. INTERIOR DESIGN

NA

D. ARCHITECTURAL SPECIFICATIONS

NA

E. EQUIPMENT SPECIFICATIONS

1. Submit equipment master specification sections of VA Master Construction Specifications edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications.

2. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section and red line changes identified for VA approval.

F. STRUCTURAL

1. No requirement at this submission.

G. SANITARY

NA

H. PLUMBING

1. Submit design narrative prepared in the first review that has been adjusted for the scheme selected. Include corrections and changes that also indicate sprinkler, fire alarm and smoke zones and areas that are presently sprinklered.

I. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

NA

J. ASBESTOS/PCB ABATEMENT

1. Prior to this submission of the final exposure assessment report, the CIH shall have completed the following work:

a. Tasks 1 through 4 according to the "Special Instructions – Asbestos/PCB Abatement" document (attached)

2. Submit an exposure assessment report on the impacted areas of the project. Include the following information:

a. Describe the impacted areas by sketches, room names or other means. Show or describe the location of each sample taken, its composition and identification number.

b. Classify each impacted space as "Major Abatement", "Minor Abatement" or "No Abatement" areas. A "Major Abatement" area requires full protection measures (sealing off, change room, shower room, etc.), and removal of all asbestos within the limits of the area. A "Minor Abatement" area can be decontaminated with one or more applications of the "glove and bag" approach. A "No Abatement" area requires no abatement work.

c. For each "Major Abatement" area, identify area location within building, and provide quantity and cost estimates of all asbestos within the limits of the area. Quantities are to be in linear feet of pipe and square feet of ceilings and walls. The cost is to be derived from the quantities multiplied by a unit price.

d. For each "Minor Abatement" area, provide the description, size and location of each pipe element to be decontaminated and include a cost estimate.

e. Provide a summary of the square footage of floor space for all major and minor abatement areas, and the total linear and square foot of asbestos to be abated, the total cost of abatement and a preliminary schedule of completion. Include in the cost estimate, any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

f. Provide an assessment on the impact of abatement on building sub-systems such as ceilings, lights, walls, carpets, pipes and equipment. Provide room by room description and estimated quantities of impact items to be replaced (number of lighting fixtures, square feet of ceiling, etc.) and a summary of these quantities. Provide a cost estimate for all impacted items.

g. Provide a signed cover statement.

K. LEAD ABATEMENT

1. Prior to this submission of the final exposure assessment report, the CIH shall have completed the following work:

a. Tasks 1 through 4 according to the "Special Instructions – LEAD Abatement" document (attached)

2. Submit an exposure assessment report on the impacted areas of the project. Include the following information:

a. Describe the impacted areas by sketches, room names or other means. Show or describe the location of each sample taken, its composition and identification number.

b. Classify each impacted space as "Major Abatement", "Minor Abatement" or "No Abatement" areas. A "Major Abatement" area requires full protection measures (sealing off, change room, shower room, etc.), and removal of all asbestos within the limits of the area. A "Minor Abatement" area can be decontaminated with one or more applications of the "glove and bag" approach. A "No Abatement" area requires no abatement work.

c. For each "Major Abatement" area, identify area location within building, and provide quantity and cost estimates of all LEAD within the limits of the area. Quantities are to be in linear feet of pipe and square foot of ceilings and walls. The cost is to be derived from the quantities multiplied by a unit price.

d. For each "Minor Abatement" area, provide the description, size and location of each pipe element to be decontaminated, and include a cost estimate.

e. Provide a summary of the square footage of floor space for all major and minor abatement areas, the total linear and square foot of LEAD to be abated, the total cost of abatement and a preliminary schedule of completion. Include in the cost estimate, any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

f. Provide an assessment on the impact of abatement on building sub-systems such as ceilings, lights, walls, carpets, pipes and equipment. Provide room by room description and estimated quantities of impact items to be replaced (number of lighting fixtures, square feet of ceiling, etc.) and a summary of these quantities. Provide a cost estimate for all impacted items.

g. Provide a signed cover statement.

L. ELECTRICAL

1. Provide a statement of the impact of the new construction to the existing distribution system. Include the projected load of the new construction. The narrative must include the advantages/disadvantages to support the systems as recommended by the Engineering Firm.

2. Provide a sheet for symbols, lighting fixture schedules, notes and abbreviations used at this submission.

3. Submit a clear, concise elementary one-line diagram of the proposed electrical system including all new equipment.

4. Provide a plot plan of the existing electrical distribution system.

M. BARRIER FREE DESIGN

1. No requirement at this submission.

N. FIRE PROTECTION

1. No requirement at this submission.

WORKING DRAWINGS

1. The final approved preliminary plan shall be the basis for the development of the Working Drawings. Any changes from this plan that the Engineering Firm proposes must be approved by the VA Project Manager prior to proceeding with the Working Drawings.

2. All plans shall be reviewed for functional and aesthetic relationships. The result of this phase shall be a set of design documents defined to the point that no further functional decisions are required.

3. Some of the project elements may not be covered by a VA Master Specification Section. It is the responsibility of the Engineering Firm to develop the final specification requirements for each unit of work introduced into the project. New sections developed by the Engineering Firm shall be in the same format as that used in the VA Master Specifications.

4. Review meetings shall be conducted at the end of each working drawing design phase. Two (2) weeks prior to each scheduled review meeting (set forth in SP-13 / AE Design Schedule of the contract), submit six (6) copies of drawings, specifications and cost estimates, energy analysis for review. The cost estimate shall reflect the level of completeness of each stage. The energy analysis shall provide detailed energy savings calculations in KW, KWH, MMBTU, cost savings, payback period, etc. After final approval of contract drawings has been received and the packages is ready for bid, submit 6 set of specification documents, one set of drawings on mylar and one set of drawings, specifications, and cost estimates on CD or DVD. Drawing files shall be in AutoCAD format, the latest version. A multipage DWF file containing all drawings in the package or shared drive access shall also be provided. Specification documents shall be in Microsoft Word format. Estimate file shall be in Microsoft Excel format.

35% WORKING DRAWINGS

When specification sections are required, they shall meet the most current applicable standards and codes - federal, state and local, at the time the Contract is awarded.

1. No requirement at this submission.

B. ARCHITECTURAL

NA

C. INTERIOR DESIGN

NA

D. ARCHITECTURAL SPECIFICATIONS

NA

E. EQUIPMENT SPECIFICATIONS

1. Submit printed master specifications reflecting corrections of previous submittal stage.

F. STRUCTURAL

1. Show necessary typical details correlating architectural and mechanical features.

2. Submit necessary structural sections of the VA Master Specifications edited to reflect the scope of work of the project.

3. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section and red line changes identified for VA approval

G. SANITARY

NA

H. PLUMBING

1. Submit sections of the VA Master Specifications and Details edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications.

2. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section and red line changes identified for VA approval.

I. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

J. ASBESTOS/PCB ABATEMENT

1. Prepare drawings and specifications for the asbestos and PCB abatement work reflecting the exposure assessment report. The drawings shall be separately identified from the rest of the drawings.

K. LEAD ABATEMENT

1. Prepare drawings and specifications for the LEAD abatement work reflecting the exposure assessment report. The drawings shall be separately identified from the rest of the drawings.

L. ELECTRICAL

1. Submit a full set of electrical lighting, power and signal floor plans. Submit proposed one-line and riser diagrams of the electrical power distribution system. Final equipment ratings may vary, but all equipment should be located, identified and sized dimensionally for adequate capacity.

2. Show on the signal floor plans, using the standard VA Architectural Symbol, the fire alarm/smoke zone indicating smoke compartmentation and fire alarm zoning.

3. Submit sections of the VA Master Specifications and Details edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications.

4. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section and red line changes identified for VA approval.

M. BARRIER FREE DESIGN

1. Submit plans incorporating comments from the previous review.

N. FIRE PROTECTION

1. The Engineering Firm shall provide the services of a New York certified fire protection engineer for design of all fire protection systems referenced in this document and other applicable scope documents.

2. Submit plans showing layout of new/relocated equipment.

O. AE shall submit six (3) sets of hard copies of design drawings and specifications and one (1) CD containing the same materials to the VA.

65% WORKING DRAWINGS

When specification sections are required, they shall meet the most current applicable standards and codes - federal, state and local, at the time the Contract is awarded.

1) All plans are to be presented on VA standard size drawings and submitted both on paper and in native AutoCAD format, the latest version. The drawings must delineate new construction from existing conditions.

2) Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

3) Submit plans with all the revisions from reviews in the Preliminary Phase incorporated into the plans.

4) Include any manufacturers cut sheets for any new buildings or proposed structures.

5) Include any required elevations and section view drawings.

B. ARCHITECTURAL

NA

C. INTERIOR DESIGN

NA

D. ARCHITECTURAL SPECIFICATIONS

NA

E. EQUIPMENT SPECIFICATIONS

Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section and red line changes identified for VA approval.

Drawings and edited specification documents shall not contradict each other.

Provide complete selection data, including catalog cuts and calculations Submit any applicable material schedules This submission required that the AE submit also the energy savings calculations. (KW, KWH, MMBTU, cost savings, payback period, etc.)

F. STRUCTURAL

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Show necessary typical details correlating architectural and mechanical features.

4. Show sections and details so that construction features can be defined, including the interfacing with new to existing construction.

G) Hazardous Evaluation Form (SOP 138-022) Meet, review and execute the Hazardous Evaluation Form (SOP 138-022) Section A and C for the referenced project at 65 % and 95% working drawing submission review

H. SANITARY

I. PLUMBING

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations.

4. Provide complete selection and sizing data, including catalog cuts and calculations.

5. Submit any applicable equipment schedules.

J HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

1. Provide engineering calculations of all systems. In addition to the updated room by room heating and cooling calculations, the following additional calculations shall be performed and submitted:

a. Selection of all pumps.

b. Selection of all fans.

c. Selection of all expansion tanks.

d. Selection of all steam to hot water converters and heat exchangers.

2. Provide selection data, including catalog cuts and calculations, for all HVAC equipment and drawings showing all equipment schedules.

3. Establish coordination requirements with electrical, plumbing, and steam generation by providing revised information (if any) developed since the last submission. In addition, complete coordination with the architectural drawings (Examples: Louvers, ceiling access panels reflected ceiling plans, etc.) and structural drawings (Examples: Operating weights of ceiling and floor mounted equipment, concrete and steel supports, roof and floor openings, etc.).

4. Provide preliminary HVAC demolition drawing showing the extent of demolition work.

5. Utilize products that have Energy Star Rating and/or FEMP-designated energy efficient products where available.

6. Ventilation and Thermal Comfort: The design shall meet current ASHRAE Standard 55-2004, Thermal Environmental Conditions for Human Occupancy, and ASHRAE Standard 62.1-2004, Ventilation for Acceptable Indoor Air Quality.

K. ASBESTOS/PCB ABATEMENT

1. Prepare drawings and specifications for the asbestos and PCB abatement work reflecting the exposure assessment report. The drawings shall be separately identified from the rest of the drawings, and shall provide as a minimum the following information:

a. For each "Major Abatement" area show the limits of sealing of, the location and quantities of asbestos material, the arrangements for auxiliary rooms, such as change room, shower room, etc., the engineering of the negative air system, the path of asbestos transportation to the loading platform and location and connection to required utilities.

b. For each "Minor Abatement" area show on plans the exact location type and length of pipe element to be abated by the "Glove and Bag" approach and any other abatement features.

c. Provide a major and minor summary of the square footage of floor space for all abatement areas, the total linear and square foot of asbestos to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

L. LEAD ABATEMENT

1. Prepare drawings and specifications for the LEAD abatement work reflecting the exposure assessment report. The drawings shall be separately identified from the rest of the drawings, and shall provide as a minimum the following information:

a. For each "Major Abatement" area show the limits of sealing of, the location and quantities of asbestos material, the arrangements for auxiliary rooms, such as change room, shower room, etc., the engineering of the negative air system, the path of asbestos transportation to the loading platform and location and connection to required utilities.

b. For each "Minor Abatement" area show on plans the exact location type and length of pipe element to be abated by the "Glove and Bag" approach and any other abatement features.

c. Provide a major and minor summary of the square footage of floor space for all abatement areas, the total linear and square foot of asbestos to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

M. ELECTRICAL

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Submit all calculations

3. Provide complete selection and sizing data, including catalog cuts and calculations.

4. Submit any applicable equipment schedule.

5. Provide a sheet for symbols, notes and abbreviations used in this submission.

6. Submit a full set of electrical, lighting, power and signal floor plans.

7. Provide demolition plans to include the complete electrical work in all areas to be renovated.

8. Submit sections of the VA Master Specifications and Details edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications.

N. BARRIER FREE DESIGN

NA

O. FIRE PROTECTION

1. Submit plans showing layout of new/relocated equipment incorporating comments from the previous review.

P. 138-022 Form

1. Complete and sign off 138-022 Form

AE shall submit six (3) sets of hard copies of design drawings and specifications and one (1) CD containing the same materials to the VA.

AE shall also submit a copy of comment resolution addressing fire protection issues to the VA for review.

95% WORKING DRAWINGS

When specification sections are required, they shall meet the most current applicable standards and codes - federal, state and local, at the time the Contract is awarded.

1. The 95% Working Drawing phase involves the production of complete drawings, specifications, and other documents necessary for the bidding and construction of the project. Also included at this phase are the final detailed cost estimate, the final phasing plan and the construction schedule.

2. It is the Engineering Firm's responsibility to provide a quality set of documents. Related documents shall be complete, fully coordinated and ready for reproduction for contract.

3. Prior to reproduction for issue for construction bids, the Engineering Firm shall make any changes to the documents identified as necessary.

4. Submit a complete set of applicable VA Master Specifications edited to reflect the scope of work of the project. Also, submit copies of any architectural specifications prepared by the Engineering Firm from any source other than VA Master Specifications. Ensure the specifications have been edited and tailored in their application to represent accurate coordination between the drawings and specifications.

A. LANDSCAPE ARCHITECTURAL

1. All plans are to be presented on VA standard size drawings and submitted both on paper and in native AutoCAD format, the latest version. The drawings must delineate new construction from existing conditions.

2. Submit plans with all the revisions from reviews in the Preliminary Phase incorporated into the plans.

3. Include any manufacturers cut sheets for any new buildings or proposed structures.

4. Include any required elevations and section view drawings.

B. ARCHITECTURAL

NA

C. INTERIOR DESIGN

NA

D. ARCHITECTURAL SPECIFICATIONS

NA

E. EQUIPMENT SPECIFICATIONS

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Provide complete selection data, including catalog cuts and calculations.

4. Submit any applicable material schedules.

F. STRUCTURAL

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations.

4. Show necessary typical details correlating architectural and mechanical features.

5. Show sections and details so that construction features can be defined, including the interfacing with new to existing construction.

G. Hazardous Evaluation Form (SOP 138-022) Meet, review and execute the Hazardous Evaluation Form (SOP 138-022) Section A and C for the referenced project at 65 % and 95% working drawing submission review

H. SANITARY

1. Submit 100% complete drawings to include the following:

a. Previously submitted drawings that have incorporated comments of the last review.

b. Legend, notes, and details.

I. PLUMBING

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations

4. Provide complete selection and sizing data, including catalog cuts and calculations

5. Submit any applicable equipment schedules

J. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

NA

K. ASBESTOS/PCB ABATEMENT

1. Provide details, sections, notes and other information that is necessary for complete bid documents.

2. Prepare project specifications by editing and modifying VA Master Specifications on asbestos and PCB abatement.

3. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section and red line changes identified for VA approval

3. Provide the drawings and specifications for the restoration of the impacted building sub-systems as an integral part of the overall project design. Provide for replacing of removed asbestos insulation with acceptable non-asbestos insulation, replacing contaminated carpets, replacing old contaminated light fixtures and replacing partially torn down plaster ceilings. Coordinate work with the Engineering Firm.

4. Provide an integrated phasing plan showing how the abatement and the general modification work will be executed. Provide some reasonable cushion between each abatement phase and the following general construction phase to allow for unforeseen delays in abatement completion.

5. Provide a major and minor summary of the square feet of floor space for all abatement areas, the total linear and square feet of asbestos to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

6. Perform Task 5 according to the "Special Instructions – Asbestos/PCB Abatement" document (attached)

L. LEAD ABATEMENT

1. Provide details, sections, notes and other information that is necessary for complete bid documents.

2. Prepare project specifications by editing and modifying VA Master Specifications on asbestos abatement.

3. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section and red line changes identified for VA approval

4. Provide the drawings and specifications for the restoration of the impacted building sub-systems as an integral part of the overall project design. Provide for replacing of removed asbestos insulation with acceptable non-asbestos insulation, replacing contaminated carpets, replacing old contaminated light fixtures and replacing partially torn down plaster ceilings. Coordinate work with the Engineering Firm.

5. Provide an integrated phasing plan showing how the abatement and the general modification work will be executed. Provide some reasonable cushion between each abatement phase and the following general construction phase to allow for unforeseen delays in abatement completion.

6. Provide a major and minor summary of the square feet of floor space for all abatement areas, the total linear and square feet of LEAD to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

7. Perform Task 5 according to the "Special Instructions – LEAD Abatement" document (attached)

M. ELECTRICAL

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations

4. Provide complete selection and sizing data, including catalog cuts and calculations.

5. Submit any applicable equipment schedules. Incorporate any energy efficient strategy in selecting equipment(s).

6. Provide a sheet for symbols, notes and abbreviations used at this submission.

7. Submit a full set of electrical, lighting, power, and signal floor plans.

8. Provide demolition plans to indicate the complete electrical work in all areas to be renovated.

9. Phasing and shutdown requirements.

N. BARRIER FREE DESIGN

NA

O. FIRE PROTECTION

1. Complete all plans and specifications. Ensure compliance with NFPA and other applicable codes.

P. Estimating

8. Engineering firm will provide a complete and accurate cost estimate.

9. Construction estimate will be in R.S. Means format.

Q. PHASING REQUIREMENTS

1. Phasing requirements shall describe the general sequence of the project work, estimated project duration (including allowances for delivery items), and what government constraints shall exist that will influence the Contractor's approach to the construction project. In addition, special attention shall be given to asbestos abatement requirements to ensure that the project phasing plan and associated cost are reasonable. Adequate time shall be allocated for the evaluation for asbestos abatement areas in addition to the time to perform the asbestos abatement work that must precede the general construction. The Engineering Firm shall submit the following phasing information:

a. Phasing Narrative in written form which outlines phasing requirements and sequence with all areas of the project identified as a part of some phase. Each phase description shall include constraints particular to that phase, what other phases that must precede it, and any VA moves which must precede the start of the phase or phases. If equipment and other removable items require storage and relocation by the government, because of asbestos abatement, these requirements shall be listed in the phasing narrative. Special phasing constraints which may be common to the project should be listed at the end of the narrative and not within each individual phase description.

b. Individual phases shall be outlined and labeled on all drawings including site, architectural, Structural, plumbing and electrical drawings. Phases shall be outlined on the submitted full sized drawings.

c. All systems shall be designed so that, upon completion of a respective phase, the entire area covered by that phase can be occupied by the Medical Center personnel with all systems functioning properly.

R. ESTIMATING

S. Meetings

1. Meet, review and execute the Hazardous Evaluation Form (SOP 138-022) Section A and C for the referenced project at 65 % and 95% working drawing submission review.

AE shall submit six (3) sets of hard copies of design drawings and specifications and one (1) CD containing the same materials to the VA.

AE shall also submit a copy of comment resolution addressing fire protection issues to the VA for review.

100% WORKING DRAWINGS

When specification sections are required, they shall meet the most current applicable standards and codes - federal, state and local, at the time the Contract is awarded.

1. The 100% Working Drawing phase involves the production of complete drawings, specifications, and other documents necessary for the bidding and construction of the project. Also included at this phase are the final detailed cost estimate, energy savings calculations, (KW, KWH, MMBTU, cost savings, payback period, etc.), the final phasing plan and the construction schedule.

2. It is the Engineering Firm's responsibility to provide a quality set of documents. Related documents shall be complete, fully coordinated and ready for reproduction for contract.

3. Prior to reproduction for issue for construction bids, the Engineering Firm shall make any changes to the documents identified as necessary.

4. The Engineering Firm shall deliver the original contract drawings to the Project Manager for signature, after the previous review comments are incorporated and the contract drawings have been approved. The contract drawings shall bear the seal of the Registered Architect and Professional Engineer responsible for the design.

5. Submit a complete set of applicable VA Master Specifications edited to reflect the scope of work of the project. Also, submit copies of any architectural specifications prepared by the Engineering Firm from any source other than VA Master Specifications. Ensure the specifications have been edited and tailored in their application to represent accurate coordination between the drawings and specifications.

A. LANDSCAPE ARCHITECTURAL

1. All plans are to be presented on VA standard size drawings and submitted both on paper and in native AutoCAD, the latest version. The drawings must delineate new construction from existing conditions.

2. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

B. ARCHITECTURAL

NA

C. INTERIOR DESIGN

NA

D. ARCHITECTURAL SPECIFICATIONS

NA

E. EQUIPMENT SPECIFICATIONS

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Provide complete selection data, including catalog cuts and calculations.

4. Submit any applicable material schedules

F. STRUCTURAL

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations.

4. Show necessary typical details correlating architectural and mechanical features.

5. Show sections and details so that construction features can be defined, including the interfacing with new to existing construction.

G. SANITARY

NA

H. PLUMBING

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations.

4. Provide complete selection and sizing data, including catalog cuts and calculations.

5. Submit any applicable equipment schedules.

I. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

1. Provide complete and final engineering calculations of all systems. In addition to the updated room by room heating and cooling calculations, the following additional calculations shall be performed and submitted:

a. Final selection of all pumps with head calculations based on the actual piping layout and takeoffs, and pressure drop through the equipment selected for the systems.

b. Final selection of all fans with the fan static pressure calculations based on the actual duct layouts and takeoffs, and static pressure drop through the equipment for all systems.

c. Sizing and selection of all expansion tanks based on the actual piping layout and volume computation.

d. Sizing and selection of all steam to hot water converters and heat exchangers based on the flow requirement of each terminal unit, that is, duct mounted reheat coil, box (air terminal unit) mounted reheat coil, unit heaters, convectors, finned tube radiation, radiant ceiling panels, etc.

e. Sound analysis of various systems and steps taken to ensure compliance with the specified noise levels.

2. Provide complete selection data, including catalog cuts and calculations, for all HVAC equipment and drawings showing all equipment schedules.

3. Complete the coordination requirements with electrical, plumbing, and steam generation by providing revised information (if any) developed since the last submission.