36C24220Q0940.docx

Contract Opportunity Sources Sought Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Sources Sought Notice J065 Silver Preventative Maintenance Package for Leica Cryostat Unit (VA-20-00080780) 10468-3904 36C24220Q0940 07-29-2020 16:00

EASTERN TIME, NEW YORK, USA

N 811219 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Contract Specialist Stacey Fuqua Stacey.Fuqua@va.gov 212-686-7500 ext 6068 James J. Peters VA Medical Center 130 W. Kingsbridge Rd.

Bronx, NY

10468 Stacey.Fuqua@va.gov Contract Specialist This is a Sources Sought Notice

(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal.

(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

(d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information about maintenance and repair of a Leica CM3050 S Cryostat at the James J. Peter VA Medical Center 130 W. Kingsbridge Rd. The VA is seeking to provide for this requirement as of September 30, 2020 to replace an expiring contract. The NAICS code identified for this requirement is 811219 Other Electronic and Precision Equipment Repair and Maintenance. The requirement is detailed in the Statement of Work section of this document.

(e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Stacey Fuqua at Stacey.Fuqua@va.gov.

- Part of the purpose of this source sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. If contractor is a Service-Disabled Veteran Owned Small Business (SDVOSB), a Veteran Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement.

- Contractors shall also identify any Federal Supply Schedules that may carry the desired services.

- Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP.

STATEMENT OF WORK

1. Background:

The requirement is to provide the following:

· A. Service agreements for the maintenance and repair of a Leica CM3050 S Cryostat.

· The instrument is a very sophisticated device that permits researchers to cut thin slices of frozen tissue samples inside a refrigerated cabinet that can be maintained at -20 C. These slices are then mounted on glass slides and examined under a microscope. The instrument uses proprietary technologies to move the cutting blade and cool the cabinet. The continued operation of the instrument within manufacturer’s specifications for refrigeration and accuracy of blade motion is required for successful completion of ongoing VA research funded by Merit Review and other mechanisms. In addition, the refrigeration system requires regular service to ensure its function. We therefore are requesting a service agreement that provides for maintenance on at least an annual basis and which provides onsite repair should a malfunction occur.

2. Objectives:

The goal of the contract effort is to re-establish a service agreement that would provide annual maintenance and onsite repair as needed for a Leica CM3050 S Cryostat located in the Research Building at the James J. Peters VA Medical Center.

3. Performance Period:

The period of service for the base year of this contract shall commence on the date of award and continue for twelve (12) months. This requirement also includes four (4) additional twelve (12) month option periods.

4. Place of Performance:

The location of work performance during maintenance visits and service calls will be:

James J. Peters VA Medical Center 130 W. Kingsbridge Rd.

Rooms 1F-11 & 3F-05 Research Building Bronx, NY 10468

5. Scope of Work:

· Emergency repair service as required during the hours of 08:00am – 05:00pm, Monday through Friday unless otherwise stated above or in applicable attachments.

· Labor, travel and replacement parts, as required, excluding consumable items, unless otherwise stated above.

· Contractor will provide annual maintenance and inspection.

All work performed as part of this requirement must be inspected upon completion. The inspection shall be performed by the VA COR or POC in the presence of the technician prior to the technician leaving the facility. Invoices for services when inspection is not completed shall not be certified for payment.

6. Security Considerations:

These requirements may include, but are not limited to, such items as:

· Special pass or identification requirements;

· Special security clearance requirements; or

· Special escort requirements.

The field service technician will be escorted by a member of the laboratory research service or the Molecular Program of the National Center for the Medical Consequences of Spinal Cord Injury.