36C24220Q0932.docx

Contract Opportunity Sources Sought Notice

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* = Required Field Contract Opportunity Sources Sought Notice J046

ALBANY RO MAINT & WATER TESTING DIALYSIS/SPD

(VA-20-00074752)

10468-3904 36C24220Q0932 07-29-2020 15:00

EASTERN TIME, NEW YORK, USA

N 221310 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Contract Specialist Stacey Fuqua Stacey.Fuqua@va.gov 212-686-7500 ext 6068 Albany Stratton VA Medical Center 113 Holland Ave Albany, NY 11208

11208 Stacey.Fuqua@va.gov Contact Specialist This is a Sources Sought Notice

(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal.

(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

(d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information about maintenance for the Aqua Pure water purification system at the Stratton VA Medical Center 113 Holland Ave Albany, NY 12208. The VA is seeking to provide for this requirement as of October 1, 2020 to replace an expiring contract. The NAICS code identified for this requirement is 221310 Water Supply and Irrigation System. The requirement is detailed in the Statement of Work section of this document.

(e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Stacey Fuqua at Stacey.Fuqua@va.gov.

- Part of the purpose of this source sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. If contractor is a Service-Disabled Veteran Owned Small Business (SDVOSB), a Veteran Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement.

- Contractors shall also identify any Federal Supply Schedules that may carry the desired services.

- Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP.

Stratton VA Medical Center Albany, New York

Request for Services - Statement of Work (SOW)

RO MAINTENANCE & WATER TESTING-DIALYSIS/SPD

A. General Scope of Work:

The Stratton VA Medical Center in Albany New York currently has a requirement for full maintenance contract for the Aqua Pure water purification system in the Hemodialysis unit on the 2nd floor. And the Aqua Pure water purification system & monthly water testing in our Sterile Processing Department (SPD) in the basement. The intent of this SOW is to have the systems maintained in accordance with manufacturer’s recommendations (AmeriWater) and frequency. It is also the intent to have the vendor be on-call for emergency diagnostic service requests outside normal business hours, nights, holidays, and weekends during critical times when needed B. Period of Performance The base period of performance for this contract shall be October 1st, 2020 and running through September 30th, 2021 with the provision of one(1) option year..

C. Detailed Scope of Work Aqua Pure water purification system in the Hemodialysis maintenance

1. Inventory:

• Ameriwater model MRO2X 10 Station Hemodialysis RO Water Treatment System s/n 26035, VA EE #185472 System located in room D232, Hemodialysis.

• 2 Ameriwater model MROS RO+ portable RO units (VA EE#29374 & 293745)

• 2 Outset model Tablo Hemodialysis System.(VA EE#294248 & 294249)

• 14 B Braun model 710500L Dialog + Hemodialysis Machines (VA EE #163725, 163727, 163728, 163729,163730, 163731, 163732, 163733,163734, 164251, 164252, 164253,164254, 164255.

2. General:

· Contractor is to provide all transportation, lodging, labor, tools, and materials necessary to accomplish the work outlined herein.

· All work shall be performed in strict accordance with the manufacturer's standards (AmeriWater, 1257 Stanley Ave., Dayton OH 45404). Only vendors certified by AmeriWater licensed vendors and maintenance technicians for AmeriWater products will be allowed to perform any maintenance function of this requirement

· The purpose of this requirement is to provide both preventative maintenance/service and on-call emergency support for dialysis equipment and infrastructure.

· The equipment covered includes two AmeriWater portable reverse-osmosis units, and one main AmeriWater reverse-osmosis unit, and one main deionization backup unit. For the purposes of this requirement, these will be referred to as the “Main RO Unit”, the “Portable RO Units”, and the “Backup DI Unit”.

· This requirement also calls for the servicing of all on-site dialysis machines. There are currently sixteen(16) of these machines on-site. The contractor shall provide water testing, sampling, and disinfection of the dialysis machines only. General maintenance and repairs will be performed by VA Biomedical Engineering staff.

· The contractor is to provide full details of and readiness to implement a back-up emergency plan to provide a DI System or a RO unit on short notice to the medical center for emergency use. An in-depth outline and description of this plan will be provided as a part of the contractor's proposal submission.

· All work is to be performed by competent personnel, experienced and qualified to work on the specific equipment listed on the schedule. . It is the contractor's responsibility to provide all personnel, equipment, manuals, tools, and schematics to perform contracted services. Contracting officer reserves the right to request proof of appropriate training and experience from vendor personnel for servicing the equipment on the schedule.

· Prior to any work, contractor's service representative shall contact the Dialysis Nurse Manager or charge nurse at 518-626-6509. Service tickets will be signed, and a copy will be left in the logbook located in the Dialysis Unit. Electronic copies of the service tickets shall be emailed to Mark.Zakrzewski@va.go.

· Contractor shall have access to unique and/or high quality manufacturer's replacement parts (or equal thereto). The contractor shall furnish only new standard parts (manufactured by the maker of the equipment, or equal thereto). All parts shall be of current manufacture (or equal thereto) and shall have full versatility with presently installed equipment.

· Work not covered by this contract shall not be performed without first obtaining permission of the Contracting Officer. Bills resulting from additional work performed without prior approval will not be honored.

· The contractor shall be responsible for informing the COR of any uncorrected deficiencies and noting these on the service ticket. Notation will include the type of deficiency, date and initials. Any deficiency which poses a hazard to patients, staff, or other equipment will immediately be called to the attention of the users and the COR.

· Contractor shall draw attention to and specifically describe any additional benefits or options that are incorporated in their standard maintenance agreement that are not included in the above specifications.

3. Systems Maintenance:

· Contractor shall furnish all labor, parts, tools, and equipment as applicable to perform systems maintenance, sanitization, and culturing on RO & DI equipment listed herein and associated software. As well as perform water testing and sampling.

· A monthly TDS calculation will be performed by the vendor. At completion, a report will be left for the Dialysis staff and will consist of, but not be restricted to:

I. Incoming TDS II. Product TDS III. Product pH IV. Product flow rates (GPM/LPM) V. Con. flow Rate (GPM/LPM) VI. Recirculation flow rate (GPM/LPM) VII. Pump Pressure (PSI) VIII. Percent rejection IX. Percent recovery X. Sterilant used XI. Residual of sterilant used (neg.)

XII.

· Scheduled systems maintenance services will be restricted to the following days and times:

· After11:30 PM on Mondays-Saturdays

· All day on Sundays

· Scheduled systems maintenance on RO & DI equipment will include provision and installation of all parts which would normally be replaced during the course of a standard PM, as recommended or required by manufacturer procedures. The contractor's PM procedures will be comparable to that required by the equipment manufacturer. At the conclusion of the preventative maintenance visit, the instrument(s) and/or equipment shall be returned to full operating.

· The contractor will make every effort to avoid (as much as possible) the need for emergency maintenance services through the use of systems maintenance.

· RO units, both stationary and portable, utilize a 1-9.75 1 micron filter, which will be changed after every disinfection. Filters are to be provided by the vendor.

· Scheduled systems maintenance services to the RO & DI equipment will be provided according to manufacturer's recommendations in accordance with the contract. Such service will be provided at equal intervals during the term of the contract. In no instance shall more time elapse for maintenance services than the time specified in section IV below. The contractor is responsible for scheduling all systems service visits prior to the end of the month in which they are due. Any deviations from this schedule must be approved in advance by the COR.

4. Unscheduled Emergency On-call Services:

· Contractor shall provide unscheduled emergency services as necessary. Emergency services shall be arranged and approved by the Contracting Officer in the form of a contract modification prior to the commencement of any work.

· Parts (i.e., parts other than those replaced during the course of a standard systems visit as per manufacturer's specifications) shall be priced per standard rates.

· Emergency services shall be performed after 5:00pm or on Sundays unless the water systems are down and cannot be utilized and other arrangements are made with Dialysis staff.

· Response to emergency services requests will be a return phone call within one (1) hour by a contractor technician. On-site visits shall be arranged at a time mutually agreeable by Dialysis staff and the contractor.

SPD Monthly water testing

1. Testing Frequency:

· Contractor will test water each month, with no more than 31 days between each test.

2. Testing Parameters:

· Utility Water (Flushing/Washing/Rinsing)

· Hardness (mg/L)

· Conductivity (µS/cm)

· (mg/l=ppm)

· 3. pH

· 4. Chlorides (mg/L)

· 5. Bacteria (cfu/mL) Rinse water only

· 6. Endotoxin (EU/mL). Rinse water only

· Final Rinse/Steam

· Hardness (mg/L)

· Conductivity (µS/cm)

· (mg/l=ppm)

· pH

· Chlorides (mg/L)

· Bacteria (cfu/mL)

· Endotoxin (EU/mL).