36C24220Q0874_1.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation J059 Elevators Maintenance & Repair Services Amendment 0001 10010 36C24220Q0874 K 08-05-2020

3 PM

EASTERN TIME, NEW YORK, USA

N 238290 Department of Veterans Affairs Network Contracting Office 2 NY Harbor Healthcare System 423 East 23rd Street New York, NY 10010 Contracting Officer Monique Paltan Monique.Paltan@va.gov

(212) 686 -7500 Ext 6090 Department of Veterans Affairs Stratton VA Medical Center Hospital Campus 113 Holland Avenue Albany

NY

12208

USA

See attached SF 30

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-23-2020 36C242 Department of Veterans Affairs Network Contracting Office 2 NY Harbor Healthcare System 423 East 23rd Street New York NY 10010 36C242 Department of Veterans Affairs Network Contracting Office 2 NY Harbor Healthcare System East 23rd Street New York NY 10010 To all Offerors/Bidders

36C24220Q0874

X X X

This is an Amendment to Solicitation 36C24220Q0874.

The purpose of Amendment 0001 is to:

1) Advice that we will be having a virtual Site Visit via ZOOM on Thursday, 07/30/2020 at 10 A.M. All interested parties need to respond by Wednesday, 07/29/2020 at 12 P.M., stating you will be attending in order to receive the ZOOM invite. Please e-mail responses to Monique.Paltan@va.gov.

2) Respond to que stions raised regarding the Solicitation.

Please see attached for Questions and Answers.

All terms and conditions on Solicitation 36C24220Q0874 remain unchanged.

Monique Paltan Contracting Officer

CONTINUATION PAGE

Solicitation 36C24220Q0874 - Clarification Questions and Answers Question 1: Solicitation/reference number 36C24220Q0874 appears to refer to a full maintenance comprehensive service program. Our interpretation of the RFQ appears to make a successful bidder responsible for all elevator repairs during normal working hours, including all parts and labor. Is that a correct interpretation of the RFQ?

Answer: Yes, it is. Parts for the purpose of preventive maintenance will be included in the offeror’s proposal. Parts used for the purpose of general reoccurring repairs will be included in the offeror’s proposal. It is the contractor’s responsibility to provide all necessary materials and required labor to perform preventive maintenance services.

Question 2: Solicitation/reference number 36C24220Q0874 does not appear to be requesting the various hourly rates that may apply for work not covered by contract, or by the solicitation. In the elevator trade there are multiple wage categories. For example: There is straight time single-man rates, straight time hourly rates for teams, overtime hourly rates for a single tech, overtime hourly rates for a team, overtime hourly rates for a single tech on a Sunday, overtime hourly rates for a team on a Sunday, and rates for both Holidays and Stand-by. Which rates are you requesting that we provide in the bid form?

Answer: CLIN 0005 is to cover labor for any out of scope repairs. It depends on what work is being done at what time and for what purpose. Requires prior approval.

Question 3: Elevator technicians that may be utilized in a solicitation live in a geographic area extending up to 60 miles or more away from the Stratton VA. Our technician typically receive compensation for their travel time to and from the job site. For work not covered by the contract, is this travel time billable on the RFQ?

Answer: Travel time is not billable on this Requirement unless it is stated in the PWS and Cost Schedule.

Question 4: Our company is prepared to offer an alternative service agreement. Will any alternative service agreements be considered? Or would a submitted alternative service agreement be considered nonresponsive, and therefore be rejected for varying from the RFQ?

Answer: An alternative service agreement is not considered under this solicitation and will not be accepted. An alternative service agreement will be considered nonresponsive and rejected if submitted under this solicitation.

Question 5: Due to the COVID-19 pandemic, we are assuming the entrance to your facility will be restricted only to those who have been tested for COVID-19. Is that correct? As a follow up. Will you provide that testing to us at no cost? If testing is required, what will be the testing frequency required under the RFQ?

Answer: There is a screening process to enter the Facility, testing is not required nor provided. It is not a requirement to be tested prior to entering the Faciality.

Question 6: Due to the COVID-19 pandemic, personal protective equipment has changed. In many cases gloves, face shields, respirators, face masks, Tyvek suits, and in some cases, booties are required. Will this PPE be provided by the facility at no cost to the successful contract winner?

Answer: Personal Protective Equipment (PPE) is not required to enter the Facility and complete the work required. Masks are the only PPE required to enter the Facility and shall be provided by the contractor to their employees.

Question 7: It is our interpretation of solicitation/reference number 36C24220Q0874 that it does not require the successful bidder to perform elevator safety testing. However, it appears that the RFQ require that the successful bidder provide the labor to accompany the elevator inspector. Is it the intention of the solicitation that the successful bidder provide all labor necessary to perform all of the testing under the agreement at no additional cost to the facility? Or can the successful bidder bill, using the hourly rates that are provided in our submitted bid?

Answer: Labor to operate the cars for the inspector is to be included in this solicitation. The 3rd party inspector will be hired separately by the VA under a different contract Question 8: Are emergency after hour repairs billable under this RFQ?

Answer: After hour emergency calls for entrapment are to be included. It is at the discretion of the VA to “allow” a non-working car to be repaired during normal working hours and not on overtime emergency situations. This situation is described in the PWS as an example.