36C24220Q0493-000.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice J065 Copy of Procurement Package for Sterrad Full Service

(VA-20-00016964)

10468-3904 36C24220Q0493 04-10-2020 N 811219 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Clifford S. Harrison Albany Stratton VA Medical Center 113 Holland Ave, Albany, NY 12208

USA

https://www.albany.va.gov/ Stratton VA Clifford.Harrison@va.gov Contracting Officer

COMBINED SYNOPSIS/SOLICITATION

Preventative maintenance/service, parts, and on-call emergency support for the listed Advanced Sterilization Products Sterrad Plasma Sterilizers

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” and FAR part 13 - “Simplified Acquisition Procedures”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number: 36C24220Q0493 is issued as a request for quote (RFQ) and will be submitted on through https://beta.sam.gov/.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04.

(iv) This procurement is being issued as 100% unrestricted Open Market Competition. The North American Industry Classification System (NAICS) code is 811219, All Other Support Services with a small business size standard of $20.5 million.

(v) The Contractor shall provide pricing for Advanced Sterilization Products Sterrad Plasma Sterilizers. See table below.

ITEM INFORMATION

BASE: April 27, 2020- April 26, 2021

(0033110760)

(1041120572)

Base Total:

OPTION YEAR 1 April 27, 2021 – April 26, 2022

(10033050503)

(0033110760)

(1041120572)

Option Year 1 Total:

OPTION YEAR 2 April 27, 2022 – April 26, 2023

Option Year 2 Total:

OPTION YEAR 3 April 27, 2023-- April 26, 2024

(10033050503)

Option Year 3 Total:

OPTION YEAR 4 April 27,2024-- April 26, 2025

(10033050503)

(0033110760)

(1041120572)

Option Year 4 Total:

TOTAL CONTRACT AMOUNT: $

(vi) Description of requirement

SEE ATTACHED STATEMENT OF WORK

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. All offers must reference:

1. Solicitation number for this requirement as 36C24220Q0493

1. All responses must be submitted by April 10, 2020 12PM EST

1. Point of Contact: Clifford S. Harrison , Company name: Department of Veteran Affairs, address: 130 West Kingsbridge Road RM 9B-67, telephone: 718.584.9000 EXT.4680 and email address: Clifford.Harrison@va.gov.

1. technical description of the items being offered in sufficient detail to evaluate compliance

1. Terms of any express warranty;

1. with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

1. Price & any discount terms,

1. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212- 3(b) for those representations and certifications that the offeror shall complete electronically);

1. Acknowledgement of any solicitation amendments

1. Past performance information

1. If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

Offeror that fails to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

(ix) The provision at FAR 52.212-2, Evaluation- Commercial Items (OCT 2014) applied to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the Lowest Priced Technically Acceptable (LPTA) to the Government. The following factors shall be used to evaluate offers:

1. Technical: The offeror shall describe in its technical solution how it plans to meet the requirement in the statement of work. The offeror shall provide details of specific methods, techniques, and solutions for completing the requirement, including areas such as technical approach, technical expertise (including experience and qualifications), and overall benefit to the Government.

1. Past Performance: A review of the offeror’s past performance will assess whether the Contractor has the ability to successfully accomplish the elements outlined in the statement of work. The offeror is required to provide 3-4 references which will be evaluated based on the relevancy of the information, the source of the information, and general trends in the Contractor’s performance. The offeror past performance shall be similar in size, scope, and complexity as required by this SOW, include technical point of contacts for each project. Past performance projects can be for previous or ongoing task orders, work assignments, or contracts. The Government may contact sources of past performance and may obtain past performance from other sources such as Government databases.

1. Price: Offeror shall provide a detail breakdown of the hourly rates for employees and minimum number of employees to complete the cleaning. Will be determined as fair and reasonable per FAR part 13.106-3.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

NOTE: Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price.

Evaluation of options will not obligate the Government to exercise the option(s).”

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov/SAM/). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable:

(xiii) The Service Contract Act of 1965 does not apply to this procurement.

(xiv) N/A

(xv) This is a 100% unrestricted open-market combined synopsis/solicitation for Advanced Sterilization Products & Sterrad Plasma Sterilizers at the Stratton, Department of Veteran Affairs, located at: 113 Holland Ave., Albany NY 12208. The government intends to award a firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quote shall list exception(s) and rationale for the exception(s) Submission shall be received not later than 12 PM EST, Friday, April 10, 2020. The government shall only accept electronic submissions via email, please send all quotations to Clifford.Harrison@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

NOTE: The offeror is required to provide (1) unredacted copy and (1) redacted copy without the names (i.e., company, key personnel, etc.)

(xvi) Direct your questions to Clifford S. Harrison, Contracting Officer, Clifford.Harrison@va.gov . The last day to submit questions is 4:00 PM EST, April 6, 2020.

A.1 STATEMENT OF WORK

I – Introduction/Description of Work

The Stratton VA Medical Center, located at 113 Holland Ave., Albany NY 12208, is soliciting a firm fixed-price contract for full service (preventative maintenance/service, parts, and on-call emergency support) for the listed Advanced Sterilization Products Sterrad Plasma Sterilizers.

II – Period of Performance

The base period of performance for this contract shall begin on April 27, 2020 and shall expire on April 26, 2021 (12 months). This solicitation includes the provision of quotations for this base year, and four option years beginning in April 20, 2021 that may be exercised at the discretion of the government.

IV – Detailed Scope of Work

Contractor shall furnish all labor, parts, tools, and equipment as applicable to perform: full service only on identified equipment and associated software during normal working hours, unless otherwise specified. Normal working hours are 7:00 AM EST – 5:30 PM EST, Monday through Friday. Holidays observed by the VAMC are:

Christmas Day

1. All work shall be performed by competent personnel, experienced and qualified to work on the specific equipment listed on the schedule. Contractor shall provide certification as required by the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) that all personnel authorized to maintain the equipment specified by the contract are competent and able to perform all duties listed under the terms of the contract. All work performed shall be first class in accordance with good manufacturing practices. Contractor shall provide the proof of training for personnel. It is the Contractors responsibility to provide all personnel, equipment, manuals, tools, and schematics to perform contracted services.

2. Contractor’s service representative shall contact Biomedical Engineering prior to any unscheduled service performed. Service tickets will be signed and filed in Biomedical Engineering (room C52). In lieu of presenting service tickets while on-site, service tickets may be emailed to COR. Failure to provide signed service tickets will result in non-payment.

3. Scheduled preventive maintenance will include electrical safety testing, lubrication, adjustment, calibration, testing and replacement of faulty parts and/or parts which are likely to fail at no additional charge. The contractor’s PM procedures will comply with the OEM guidelines for Maintenance. These procedures shall be presented in writing to the COR. At the conclusion of the preventive maintenance visit, the instrument(s) and/or equipment shall be returned to the operating condition stipulated by the manufacturer's factory specifications.

4. Scheduled preventive maintenance service shall be provided as follows:

Sterrad 100s – 750 cycles or 6 months, whichever comes first Sterrad NX – 650 cycles or 6 months, whichever comes first Sterrad 100NX – 750(modified per alert 2/20/14) cycles or 6 months, whichever comes

In no instance shall more than six (6) months elapse between preventive maintenance visits. The Contractor shall notify the COR within thirty (30) days of acceptance of the contract of the month(s) during which the preventive maintenance inspections are to be performed. The contractor is responsible for scheduling PM Service visits as required upon notification by VA representatives that the applicable cycles limit is approaching so as to avoid any unnecessary downtime. Any deviations from this schedule must be approved in advance by the COR.

5. Contractor shall have access to unique and/or manufacturer's replacement parts (or equal thereto). Only new standard parts (manufactured by the maker of the equipment, or equal thereto) shall be furnished by the Contractor. All parts shall be of current manufacture (or equal thereto) and shall have full versatility with presently installed equipment.

6. Contractor shall provide technical troubleshooting telephone support service for both hardware and software problems Monday through Friday, 8:00 AM EST – 5:00 PM EST.

7. Contractor shall provide any documentation required by law regarding the final disposal of any components and/or supplies, as defined by the EPA, the Resource Conservation & Recovery Act, and 6NYCRR, replaced during any service performed on the listed equipment. This documentation shall include, but not be limited to, manifests, detailed lists of disposed waste, etc. showing “cradle-to-grave” documentation of proper disposal.

8. Contractor shall respond to all repair requests within the specified time frame. Response by the Contractor is defined as:

a) Telephone troubleshooting/repair services within one (1) working hour of the initial contact;

b) An on-site visit by a qualified repair person within eight (8) hours of initial contact;

c) Shipment of appropriate parts for installation by VA personnel or contractor representatives within twenty-four (24) hours of the initial contact.