36C24220Q0257-013.docx

36C24220Q0257 Contract Opportunity Amendment to a Previous Combined Solicitation

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation J079 Janitorial Equipment Maintenance & Repair Revised Solicitation.

10468-3904 36C24220Q0257

COMBINE

02-07-2020 N

SBA

811310 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Natalie Acevedo New Jersery VA Healthcare System Lyons and East Orange Campuses

USA

Natalie.Acevedo@va.gov Contracting Officer See attached SF30 with changes to solicitation 36C24220Q0257

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 02/ /2020 None 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904 To all Offerors/Bidders

36C24220Q0257 02-7-2020

X x x February , 2020 at 11:59 PM EST.

The purpose of this amendment to solicitation 36C24220Q0257 is to submit a revised combined synopsis with changes to the Price and cost schedule as follows

Preventative maintenance for each equipment listed on the GRS Equipment List and frequency of PM Service in

Accordance with the Original Equipment Manufacturer (OEM).

2. Material and Parts cost per unit.

3. Option to extend service for 6 months pricing.

See attached revised Combined Synopsis Solicitation and Revised Price and Cost S chedules

Natalie Acevedo Contracting Officer.

COMBINED SYNOPSIS/SOLICITATION Janitorial Equipment Maintenance & Repair, NJ VA Healthcare System

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Part 13 - “Simplified Acquisition Procedures”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through beta.sam.gov on RFQ reference number 36C24220Q0257.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04 (eff. 01/15/20).

(iv) This procurement is being issued as a 100% Small Business Set-Aside, Open Market solicitation. The North American Industry Classification System (NAICS) code is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a Small Business Size Standard of $8 Million.

(v) The Contractor shall provide pricing for Janitorial Equipment Maintenance and pricing for Materials cost. Price and cost schedule attached is optional. Contractor can use their own pricing table but must ensure each Option Period is priced separately, including the option to extend services for 6 months in accordance with FAR 52.217-8. See price and cost tables for:

· Price and cost schedule for preventative maintenance of each equipment in according with Original Equipment Manufacturer (OEM) specifications. Specify number of preventative maintenances required for each equipment per year and price

· Price and cost table for each Material Cost.

The guaranteed minimum award amount for this contract is:

This is an indefinite delivery indefinite quantity requirement. The amounts in the table represent the guarantee minimum requirement. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amount.

Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from March 15, 2020 through March14, 2021.

Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after March 14, 2021.

(vi) Description of requirement

PERFORMANCE WORK STATEMENT (PWS)

Janitorial Equipment Maintenance/Repair Veterans Administration New Jersey Healthcare System

Scope.

Background:

The Veterans Administration (VA) New Jersey Healthcare System (NJHCS), Environmental Management Service (EMS) requires repair services for its janitorial equipment. The equipment to be covered in this contract is detailed in the attached document titled “GRS Equipment Inventory for Contract.”

The contractor shall provide all necessary labor, equipment, tools, material, parts, repair services and preventive maintenance on the janitorial equipment as required by the NJHCS. It is the intention that all equipment repairs and/or maintenance will be performed in accordance with manufactures’ guidelines will result in the equipment operating according to manufacturers’ specification and will be done in accordance with industry standard practices.

Place of Performance/Place of Delivery:

1. Applicable Documents.

· The contractor must supply themselves with their own maintenance/repair manuals along with any other diagnostics software required to properly maintain the equipment in question.

· Service representatives are required to supply the NJHCS with Material Safety Data Sheets (MSDS) on any chemicals that are brought into the NJHCS prior to usage. The MSDS are to be given to the Safety Officer. A set of MSDS’s must also remain at the site where the chemical is used.

· Vendor must comply with usage of Personnel Protective Gear as defined in 29CFR 19.10.

· Vendor must comply with all VA policies and regulations.

2. Tasks.

· The contractor shall provide the preventative maintenance on all pieces of equipment listed in the “GRS Equipment Inventory for Contract.” The preventative maintenance service shall conform to original equipment manufacturer guidelines or frequency of maintenance services and/or asked to be performed.

· Commonly replaced parts are the be covered under this preventative maintenance.

· The contractor shall provide parts required to perform preventative maintenance.

· The contractor shall assess nonfunctioning equipment or repairs that need to be performed.

· The contractor shall provide the necessary repairs to the equipment to bring back to operational function.

· When future repairs are required the contractor will perform diagnostics to determine what repairs are needed whether it be on site or contractor’s repair shop.

· If future requires are required, they shall not be performed without written consent of the Contracting Officer.

· The contractor shall provide battery replacement services per the original equipment manufacturer’s recommendation if applicable.

· Contractor shall maintain a log of maintenance and repairs visits and provide to the VANJHCS on a monthly basis or upon request.

3. Contractor Quality Assurance.

· The contractor shall maintain a record of all service and maintenance visits.

· The contractor must adhere to all safety standards, policies and regulations.

· The contractor may make recommendations to VANJHCS on ways to better operator or maintain equipment to decrease

· All technicians are certified by manufacturer as required.

4. Work Hours.

Normal hours of coverage are Monday through Friday 8:00am to 3:30pm, excluding federal holidays. Service will be performed during normal hours of coverage unless requested or approved by COR or due to an emergency.

Federal holidays: The 10 holidays observed by the Federal Government are identified below and may be modified or supplemented to include additional day(s) as specifically declared by the President of the United States:

Christmas Day

When one of the holidays fall on Sunday, the following Monday shall be observed as a Federal Holiday. When the holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

5. Reporting Procedures.

Contractor shall be required to report to EMS to check-in. This check-in is MANDATORY. The contractor shall check-out with EMS and submits the service report to EMS. All service reports shall be submitted to EMS for an “acceptance signature”. If EMS is unavailable, a signed, authorized copy of the service report will be sent to EMS.

6. Contractor Identification.

Contractor shall wear visible identification at all times while on the premises of the VA NJHCS. It is the responsibility of Contracting to park in appropriate designated parking areas. Information on parking is available from the VA Police Service. The VA NJHCS will not invalidate or make reimbursement for parking violations of Contractor’s under any conditions. Smoking is prohibited while on property at the VA NJHCS. Possession of weapons is prohibited.

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition. All offers must reference:

1. Solicitation number for this requirement as 36C24220Q0257

1. Name, address and telephone number of offeror

1. Technical description of services to be performed in accordance with the Performance Work Statement (PWS). This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete.

1. Price should be for all services detailed in section “v” of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete.

1. Acknowledgement of any solicitation amendments

1. Past performance information

1. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

52.233-2 Service of Protest (SEP 2006)

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items (OCTOBER 2014), applied to this acquisition.

(a) Award shall be made to the contractor whose quotation offers the lowest price technically acceptable to the government. The government shall evaluate information based on the following evaluation criteria:

(1) Technical-

a. Technical capability –Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all of the requirements of the PWS. Documentation must clearly demonstrate the contractor’s ability to perform the required maintenance, calibration, and repair services for the brands and models detailed in the PWS.

b. Technical Experience - Contractor must provide documentation of prior or current contract of similar scope with contact information for references.

(2) Past performance - Contractor must provide three references for contract of similar scope and magnitude to be evaluated. The contractors Past Performance shall also be reviewed in PPIRs; Individuals with no past performance shall receive a neutral rating for this evaluation factor.

(3) Price - The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt. Pricing will be evaluated using the unit prices on the attached price and cost schedules.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

(xiii) The Service Contract Act of 1965 does apply to this procurement Service Contract Act WD #2015-4211

(xiv) N/A

(xv) This is a 100% Small Business Set-Aside, open-market combined synopsis/solicitation for Janitorial Equipment Maintenance & Repair at the New Jersey Veterans Affairs Healthcare System, East Orange Campus and Lyons Campus as defined herein. The government intends to award an indefinite delivery, indefinite quantity contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 11:59 PM EST, Friday, February 28, 2020. The government shall only accept electronic submissions via email, please send all quotations to Natalie.Acevedo@va.gov. RFI’s will not be accepted after Monday, February 24, 2020, at 2:00 PM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Natalie Acevedo, Contracting Officer, 718-584-9000 Ext 2105; Natalie.Acevedo@va.gov.

See attached document: GRS Equipment Inventory Price and Cost Schedule.

See attached document: Wage Determination.

See attached document: GRS Equipment Price and Cost Schedule.