36C24219Q1221-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

620-20-1-555-0002

36C24219Q1221 09-27-2019

Andres Cepeda andres.cepeda@va.gov 10-03-2019

2:00 PM

36C242

Department of Veterans Affairs

Network Contracting Office 2

James J. Peters VA Medical Center

130 West Kingsbridge Road

Bronx NY 10468-3904

X 100

X

811310

$8.0 Million

N/A

X

Department of Veterans Affairs

Hudson Valley Health Care System

Montrose Campus

Castle Point Campus

Wappinger Falls NY 12590

36C242

Department of Veterans Affairs

James J. Peters VA Medical Center

Network Contracting Office 2

130 West Kingsbridge Road

Bronx NY 10468-3904

Tungsten Network http://www.tungsten-network.com/us/en

/veterans-affairs

The Department of Veterans Affairs (VA), Hudson Valley Health Care System has a requirement to provide service for Inspection & Testing of High-Pressure Boiler Plant Safety Devices at the Hudson Valley Health Care System, Castle Point and Montrose Campus. The contractor shall provide all necessary labor, equipment, tools, material, parts and supervision to perform service and maintenance for Inspection & Testing of High- Pressure Boiler Plant Safety Devices. Please see statement of work.

The contract will be a firm-fixed-price (FFP) type of contract with an anticipated performance period of 01 October 2019 or

Date of Award, until 30 September 2020 for the base of the contract and four (4) 12 months option periods at the option of the Government.

X X

Andres Cepeda

Contracting Officer NCO 2

Base Year: 10/01/2019 or Date of Award - 09/30/2020 Option 1: 10/01/2020 - 09/30/2021 Option 2: 10/01/2021- 09/30/2022 Option 3: 10/01/2022 - 09/30/2023 Option 4: 10/01/2023 - 09/30/2024

36C24219Q1221

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN

2011)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN

2017)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (NOV 2017)

C.3 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION) (FEB 2015) .32

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...33

C.6 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR

1984)

C.7 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

C.9 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2012)

C.11 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (NOV 2017)

ALTERNATE II (NOV 2017)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JAN 2017) 45

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (NOV 2017)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242 Andres Cepeda

Department of Veterans Affairs

Network Contracting Office 2

James J. Peters VA Medical Center

130 West Kingsbridge Road

Bronx NY 10468-3904

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [X]

b. Semi-Annually []

c. Other []

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

Tungsten Network http://www.tungsten-network.com/us/en

/veterans-affairs

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND

COMPLIANCE (JUN 2011)

This solicitation includes . Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of

Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

Hudson Valley Health Care System Montrose Campus

Castle Point Campus Department of Veterans Affairs

BOILER PLANT

STATEMENT OF WORK

Inspection, Safety Device Testing & Calibration Boiler Plant Burners, Controls, Instruments, and Data Management

1. Introduction:

a. Engineering Service is committed and proudly serves the VA-HVHCS, Montrose & Castle Point Campuses, providing the best possible environment for health care to veterans and the highest standards of service to customers. We do this by improving and maintaining our physical structures and by providing the equipment, supplies, testing and preventive maintenance necessary to support excellence in health care.

b. Boiler plant safety, reliability, efficiency and equipment longevity are paramount concerns of Hudson Valley Health Care System management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries, death and massive property damage. Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns.

2. Purpose:

a. This “Statement of Work” describes the requirements for the inspection, testing and calibration of the boiler plant safety devices, boiler plant burners, controls and instruments by qualified technicians.

3. Place of Performance:

a. Department of Veterans Affairs

Hudson Valley Health Care System

VAMC-FDR-Montrose Campus

2094 Albany Post Road

Montrose, New York 10548

Building 20 Boiler Plant

b. Department of Veterans Affairs

Hudson Valley Health Care System

VAMC – Castle Point Campus

41 Castle Point Road

Wappinger Falls, New York 12590

Building 35 Boiler Plant

4. Definitions:

a. CO – Contracting Officer

b. COR – Contracting Officer Representative

c. NOTE: The word "BOILER" and “BOILER SYSTEMS” and “EQUIPMENT” in this document shall include all equipment to be serviced under this contract.

d. CLIN – Contract Line Item Number

e. POP – Period of Performance

f. VAMC – Veterans Affairs Medical Center

5. Technician Qualifications:

a. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The

VAMC facility COR may define and accept equivalent qualifications.

b. Technicians shall demonstrate familiarity with and ready access to the current versions of the following references: NFPA 85, Boiler and Combustion Systems

Hazards Code. VHA Boiler Plant Safety Device Testing Manual 5th edition.

c. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians shall be capable of programming the controls and have the appropriate hardware and software for this.

d. In the performance of this contract, all employees must be able to read, write and speak English.

6. Contractors General Requirements:

a. The contractor shall obtain all necessary licenses, manufacturer authorizations and/or permits required to perform this work. He/she shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to him or herself, his/her employees or others, as well as for any damage to personal or public property caused by the contractor or the contractor's employees during the performance of this contract. The contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of New York.

b. The contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Medical Center use.

c. Contractor shall require his/her employees to comply with the instructions pertaining to conduct and other regulations called to the contractor's attention by the Contracting Officer, COR, and Federal Protective Officers.

d. The contractor shall, always, enforce strict discipline and good order among the workers on the project, and shall not employ on the work any unfit person or anyone not skilled in the work assigned to him/her.

e. Smoking is strictly PROHIBITED anywhere on Medical Center property.

f. During the period of the project, the contractor shall have access to the site only during Normal Business Hours Monday – Friday 8:00AM – 4:30PM excluding

National Holidays unless prior approval is granted by the COR.

g. All delivery will normally occur between the hours of 9AM – 3:00PM, Monday –

Friday, excluding National Holidays as approved by VA. Other arrangements may be made with approval of the COR.

h. All work shall be completed during Normal Business Hours unless prior approval is given by the COR. No on-site work shall be performed outside these hours or on holidays unless otherwise directed by the COR.

i. The contractor shall request in writing directed to the COR requests to work outside of Normal Business Hours.

j. The Contractor shall comply with the VA Sustainability and Green Environmental

Management procedures.

k. Substitution of test procedures detailed in the BEI Boiler Safety Device Testing

Manual 5th Edition shall be rare. Whenever practicable, the exact test shall be performed. If a substitute test method is required to meet the intent of the test outlined in the manual, the alternate method shall be reviewed by the Boiler Plant

Supervisor & COR at the facility being tested. The results of the test shall be reported on the prescribed form and a notation of why the prescribed test could not be performed and the details of the alternate method used.

l. Contractor is responsible for all costs for transportation, lodging, meals and other personal necessities for its employees and subcontractors.

m. Contractor is responsible for the shipping costs and logistics for all tools and equipment necessary for the performance of this contract.

n. Any damages, including damage to finished surfaces, resulting from the performance of this contract shall be repaired to the Medical Center's satisfaction, at the expense of the contractor.

o. The buildings will be occupied & the boiler plants will remain operational during the term of this contract. The contractor shall not impede Government operations and shall keep the building safe and not obstruct ingress or egress from the building at any time.

p. The project site shall be kept in a neat, orderly, and safe condition always.

q. No portion of the work shall be subcontracted without prior written consent of the

Contracting Officer. If the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the Contracting Officer with the names, qualifications and experience of their proposed subcontractor(s). The contractor shall, however, remain fully liable and responsible for the work to be done by his/her subcontractor(s) and shall assure compliance with all requirements of the contract.

r. To maintain steam service, only one boiler at a time will be scheduled for safety device inspections tuning and calibrations. Thus, multiple days per VAMC facility will be necessary on a semi-annual basis to inspect all the boiler safety devices.

s. Work shall be coordinated and scheduled during periods of low steam demand to the extent feasible.

7. Environmental Issues:

a. There is known to be lead paint flaking from the ceiling and walls in various locations throughout the plant. As the scope of work contains no demolition of structures, flame torch cutting welding use of heat guns, sanders or grinders to work on the ceilings or walls there is minimal risk of exposure if any.

b. However, it is recommended as a routine general precaution that contract personnel observe good personal hygiene practices such as washing hands before eating, showering and changing clothes before leaving the job site.

8. Exclusions:

a. The contractor shall not be liable for any loss, damage or delay caused by acts of fire, explosion, floods, riot, civil commotion, war, act of God, or by any cause beyond his/her reasonable control, nor shall he/she be liable for consequential damages from such causes.

b. Repair or replacement made necessary due to the negligence or misuse of the equipment by persons other than the contractor, his/her representatives or his/her employees.

c. The Contracting Officer must approve, in advance, any extra charge work attributed to vandalism or misuse. No invoice will be paid without prior approval.

d. The installations of new attachments which may be required or recommended by agencies, code, and Boiler Efficiency Institute VA or government authorities are excluded.

9. Security Requirements

a. Contractor and his/her employees and sub-contractors are required to conform to

VHA’s security and privacy requirements.

b. The Contractor will be responsible for ensuring compliance by its employees with the security regulations of VA, VHA and other Government installations or

Contractor facilities where work is performed under this Contract. This includes the safekeeping and display of a Government-provided photo ID badge for employees of the Contractor and any subcontractors while these employees are in federally owned or leased property. The Contractor will ensure the security of all VA and VHA property, building ID badges, key cards and standard keys issued to Contractor staff. For employees leaving the project permanently or for an extended period, the Contractor will return all badges, property, key cards, parking placards, and keys, etc. the same day the employees leave the project.

c. VHA’s HCA work environment is considered sensitive but unclassified. VHA is required under the Homeland Security Presidential Directive (HSPD) 12 “Policy for a Common Identification Standard for Federal Employees and Contractors” to perform a National Agency Check with Inquiries (NACI) for Contractors. The

NACI is a brief form of background investigation that is conducted through the Office of Personnel Management. This investigation will be conducted for

Contractor staff assigned to this Contract. Contractor staff will be required to provide two forms of acceptable identification, provide a current photograph, and be finger-printed. Successful clearance is required for an employee to continue working under this Contract.

d. Contractor personnel must have in their possession for inspection by VA Police

Department a valid state or government issued identification such as drivers’ license or passport.

e. Personnel may be required to surrender their ID to the VA Police to obtain a temporary day pass at the discretion of VA Police. ID will be returned upon leaving US Government property.

f. The C&A requirements do not apply and that the Security Accreditation Package is not required.

g. The Contractor shall insert this security clause in all subcontracts when the subcontractor is required to have physical access to a federally-controlled facility or access to a Federal information system.

h. The Government may, at its sole discretion, direct the contractor to remove any contractor employee from U.S. VA/VHA facilities for misconduct or security reasons.

i. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any Contract awarded. The Contracting

Officer will provide the contractor with a written explanation to support any request to remove an employee.

j. The contractor shall not employ any person who is an employee of the United

States Government if that employment would appear to cause a conflict of interest.

k. The contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for easy identification, and assure that every employee is in uniform no later than the time specified by the COR, or otherwise no later than ten (10) working days from the date an employee first enters on duty. The uniform shall have the contractor's name, easily identifiable, affixed thereon in a permanent or semi-permanent manner, such as a badge or monogram.

l. Disclosed Information: Though there is no anticipation of information protected by the provisions of the Privacy Act of 1974 to be disclosed during the performance of this task, all personnel assigned to this Contract are required to take proper precautions to protect privacy information from disclosure in the case that such disclosures are made.

m. Commitment to Protect Sensitive Information: The Contractor shall not release, publish, or disclose any information sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information: 18 U.S.C. 641 (Criminal Code: Public

Money, Property or Records)

n. The Contractor, his/her employees, former employees, sub-contractors and former sub-contractors shall not discuss their work performed under this contract, plant conditions or information relating to VA Hudson Valley to anyone other than the authorized US Government Employees with a specific need to know.

10. Progress Meetings:

a. Each semi-annual inspection shall begin with an interview meeting between the

Contractor Inspection Team, the COR and other Government Facility

Representatives with knowledge of the physical plant, facilities their operations and local leadership. The meeting will include a question/answer session to address the VA’s questions and concerns.

b. At the end of the site work, the Contractor will hold an exit meeting with appropriate VA representatives for the site to highlight preliminary findings. The

Contractor shall identify deficiencies and steps that can be taken by the VA to address the identified deficiencies. The report will be drafted in a manner that allows time for effective disclosure while providing a clear road map for gaining as well as maintaining compliance with the VHA Directive.

c. The Contractor will coordinate the time of the Exit Interview with the COR, at least one-day prior to each site's interview. Also, the Contractor will advise the

COR, in advance of that meeting, of any significant findings not already reported to him/her. A draft copy of the report will be e-mailed (in MS WORD) format to the COR within 10 business days of the Exit Interview.

11. Government Furnished Items, Services & Responsibilities:

a. Space may be assigned to the contractor for the storage of his/her supplies, material and the equipment, which he/she will use in the performance of work under this contract. This space shall be kept in a neat and orderly condition.

Space assigned to the contractor may be changed by the Medical Center during the term of this contract, at no additional cost.

b. The Medical Center will not be responsible in any way for damage to the contractor's stored supplies, materials, replacement parts or equipment

c. VA Hudson Valley HCS will comply with requirements of the contractor that are considered reasonable by VA Hudson Valley HCS and have been presented in writing at least two weeks prior to the scheduled inspection.

d. Contracting Officer (CO): The Contracting Officer has the overall responsibility for the administration of this contract. He/she, alone, without delegation, is authorized to act on behalf of the Medical Center to: Amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, he/she may delegate certain other responsibilities to his/her authorized representatives.

e. Contracting Officer's Representative (COR): The COR will be designated at time of award. The COR will assist the CO in the discharge of his/her responsibilities.

The responsibilities of the COR include, but are not limited to: Determining the adequacy of performance by the contractor in accordance with the terms and conditions of this contract; acting as the Medical Center's representative in charge of the work at the site; ensuring the compliance with contract requirements insofar as the work is concerned; and advising the CO of any factors which may cause delay in performance of the work.

f. VAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival.

12. Quality Control Program:

a. The contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. Within five (5) work days prior to the starting date of the contract, the contractor shall submit a copy of his program to the COR for approval.

b. The program shall include, but not be limited to the following:

i. An inspection system covering all the services described in the contract.

A checklist used in inspecting contract performance during regularly scheduled work and the names of the individuals performing the inspection.

ii. The checklist shall include every area of the contractor's operation as well as every task required to be performed.

iii. A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Medical Center inspectors point out the deficiencies.

13. Frequency of Work to be Performed:

a. Inspections of all boilers, boiler systems and equipment shall be semi-annual to occur initially within (30) thirty business days of award and every (6) six months thereafter within (20) twenty calendar days +/- of the anniversary of the last testing & inspection service.

14. Inspection Testing and Calibration Requirements;

a. Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls and safety devices as specified. This shall be done every six months in accordance with a schedule agreed upon by the COR and Contractor. The

VAMC may extend the schedule for burners out of in limited service.

i. All interlocks and safety devices to be inspected and tested on each boiler, burner equipment is contained in the VHA Boiler Plant Safety

Devices Testing Manual 5th edition and shall be completed in accordance with the testing procedures detailed in the VHA Boiler Plant Safety

Devices Testing Manual 5th edition.

b. Instrumentation, monitoring and data management systems shall be calibrated every six months.

c. Provide at least two weeks’ notice to the Contracting Officer’s Representative

(COR) prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the COR or his/her designee is available on site to monitor the work.

d. The inspections, testing and calibrations shall comply with the requirements of the VHA Boiler Plant Safety Devices Testing Manual 5th edition, the written recommendations of the equipment manufacturer the requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices, and burner performance requirements in this document.

e. Review boiler plant log sheets and alarm and trouble reports.

f. Review records that show combustion performance (flue gas oxygen and carbon monoxide).

g. Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.

h. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instrumentation and controls to manufacturer specifications for accuracy. Including but not limited to:

i. Steam flow transmitters (all). Steam flow recorders/computer readout, Flue gas oxygen sampling, analyzing and recorder/computer readout, Boiler and economizer stack temperature transmitters and recorder/computer readout, Master steam pressure and combustion controllers, Boiler outlet draft controllers, Boiler water level controllers, Feed water deaerator and condensate storage tank water level controllers including overflow, All pressure and temperature sensors and transmitters and All signal processing and readout devices’

i. Test and record the operation and set points of all burner/boiler/equipment safety interlock devices using the VHA Boiler Plant Safety Devices Testing Manual 5th edition. Verify that the set points and operating points are within approximately

20% of normal operating parameters. Adjust as necessary and record the new settings. The operation of a device must result in burner shutdown and/or proper alarm operation.

i. The switch must be in the right place.

ii. The switch must have the proper set point.

iii. The switch must activate at the proper set point.

iv. The switch must produce the desired effect.

v. Confirm that the device functions for its intended purpose.

j. Required Burner Performance;

i. Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1

4/1 (Refer to original burner specification).

ii. Achieve, but do not exceed, boiler maximum steam flow output rating.

Measure fuel input at minimum and maximum firing rates.

iii. Maximum carbon monoxide: 200 parts per million (ppm)

iv. Maximum NOx: (Refer to original burner specification).

v. Flue gas oxygen: 2.5 – 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems).

vi. Flue gas oxygen (low excess air burners): 1.0 – 2.0% (Up to 2.5% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems).

vii. No visible smoke. Comply with local emissions regulations.

viii. Flames shall be stable with no pulsations, shall be retained near burner, no blow off or flashbacks, no constant flame impingement on refractory or water walls.

ix. Verify accuracy of instrumentation listed herein. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

x. Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

xi. Compare the combustion performance data with VAMC requirements listed herein and previous readings. If necessary, adjust the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.

15. Report Requirements:

a. All safety-related deficiencies shall be immediately reported to the COR, Boiler

Plant Supervisor and/or Chief Engineer during the inspection visit.

b. Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. The report shall have (6) six sections.

i. The first (1st) section shall be an executive summary of all deficiencies and recommendations.

ii. The second (2nd) section will be in a table form that with four columns:

1. The first column labeled “FUNCTION” did the device pass or fail.

2. The second column labeled “Device” list the device number and description in accordance with the VHA Boiler Plant Safety

Devices Testing Manual, 5th Edition.

3. The third column labeled “Deficiencies-Recommendations”

4. The fourth column labeled “corrective actions” list any corrective actions taken during the inspection.

iii. The (3rd) section shall be in paragraph/bulleted form and list each device individual in accordance to the VHA Boiler Plant Safety Devices Testing

Manual, 5th Edition. The section must reference the correct Master

Specification and Standard Detail for that device.

iv. The (4th) section shall be detailed Calibration data sheets for each device, Steam flow transmitters (all). Steam flow recorders/computer readout, Flue gas oxygen sampling, analyzing and recorder/computer readout, Boiler and economizer stack temperature transmitters and recorder/computer readout, Master steam pressure and combustion controllers, Boiler outlet draft controllers, Boiler water level controllers, Feed water deaerator and condensate storage tank water level controllers including overflow, All pressure and temperature sensors and transmitters and All signal processing and readout devices’

v. The (5th) section shall be burner combustion tuning data

1. Include hard copies of data sheets & flue gas analyzer strip printouts

vi. The (6th) section shall be calibration certificates for all testing equipment utilized in the performance of this contract work.

c. Furnish report within 10 business days in Microsoft Word or PDF format for review. Once COR completes review and accepts report provide 2 hard copies of reports to COR within 10 business days.

16. Support Services:

a. The Contractor shall provide telephonic technical consultation for boiler related issues for the Base Year and all Option periods. Government estimates approximately two calls per month per site per contract year. Technical support is to assist in the clarification, interpretation, and explanation of findings for the duration of the contract. The technical support will be limited to issues derived from the final report and resolution plans for those issues

17. Schedule of Boilers, Boiler Systems and Equipment to include all safety devices,

a. (1) 400 Horse Power Superior Boilers (fire tube, 3-pass, wet back) – National

Board Number - NB1107

b. (1) 400 Horse Power Superior Boilers (fire tube, 3-pass, wet back) – National

Board Number – NB15624

c. (1) 200 Horse Power Superior Boiler (fire tube, 3-pass wet back) –

National Board Number – NB15451

d. (1) De-Aeration Tank – George Marker & Sons Serial Number 9467-08-05A

National Board Number – NB1108

e. (1) Condensate Tank – NB1107

f. (1) Victory 1000HP Voyager Water Tube Boilers Serial Number 10828-1

National Board Stamp 318

g. (1) Victory 1000HP Voyager Water Tube Boilers Serial Number 10828-2

National Board Stamp 317

h. (1) Victory 1000HP Voyager Water Tube Boilers Serial Number 10828-3

National Board Stamp 320

i. (1) De-Aeration Tank Alstrom Heat Transfer LLC ADA120SS Serial Number

74931

National Board Stamp 2096

j. (1) Condensate Storage Surge Tank Alstron Heat Transfer LLC AST-2500V

Serial Number 749.32 National Board Stamp 2097

k. (1) 200HP fire tube boiler at Montrose

l. Steam flow transmitters (all). Steam flow recorders/computer readout, Flue gas oxygen sampling, analyzing and recorder/computer readout, Boiler and economizer stack temperature transmitters and recorder/computer readout, Master steam pressure and combustion controllers, Boiler outlet draft controllers, Boiler water level controllers, Feed water deaerator and condensate storage tank water level controllers including overflow, All pressure and temperature sensors and transmitters and All signal processing and readout devices’

m. All safety devices.

18. Reference Material:

a. ASME Boiler and Pressure Vessel Code:

Section I - Power Boilers

Section IV - Heating Boilers

Section VI - Care and Operation of Heating Boilers

Section VII - Care of Power Boilers

b. ASME B31.1, Power Piping Code

c. ASME CSD-1, Controls and Safety Devices for Automatically Fired Boilers

d. ANSI/NB-23, National Board Inspection Code

e. NFPA 85, Boiler and Combustion Systems Hazards Code

f. VHA Boiler Plant Safety Device Testing Manual, 5th Ed.

g. VHA Directive 1810

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 __________________ __________________

Requirements for the inspection, testing and calibration of the boiler plant safety devices, boiler plant burners, controls and instruments by qualified technicians at the Hudson Valley Health Care System.

Contract Period: Base POP Begin: Award Date POP End: 09-30-2020

0001AA 12.00 MO __________________ __________________

VAMC-FDR-Montrose Campus

Contract Period: Base POP Begin: Award Date POP End: 09-30-2020

0001AB 12.00 MO __________________ __________________

VAMC – Castle Point Campus

Contract Period: Base POP Begin: Award Date POP End: 09-30-2020

1001 __________________ __________________

Requirements for the inspection, testing and calibration of the boiler plant safety devices, boiler plant burners, controls and instruments by qualified technicians at the Hudson Valley Health Care System.

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

1001AA 12.00 MO __________________ __________________

VAMC-FDR-Montrose Campus

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

1001AB 12.00 MO __________________ __________________

VAMC – Castle Point Campus

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

2001 __________________ __________________

Requirements for the inspection, testing and calibration of the boiler plant safety devices, boiler plant burners, controls and instruments by qualified technicians at the Hudson Valley Health Care System.

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

2001AA 12.00 MO __________________ __________________

VAMC-FDR-Montrose Campus

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

2001AB 12.00 MO __________________ __________________

VAMC – Castle Point Campus

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

3001 __________________ __________________

Requirements for the inspection, testing and calibration of the boiler plant safety devices, boiler plant burners, controls and instruments by qualified technicians at the Hudson Valley Health Care System.

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

3001AA 12.00 MO __________________ __________________

VAMC-FDR-Montrose Campus

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

3001AB 12.00 MO __________________ __________________

VAMC – Castle Point Campus

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

4001 __________________ __________________

Requirements for the inspection, testing and calibration of the boiler plant safety devices, boiler plant burners, controls and instruments by qualified technicians at the Hudson Valley Health Care System.

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-01-2024

4001AA 12.00 MO __________________ __________________

VAMC-FDR-Montrose Campus

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-01-2024

4001AB 12.00 MO __________________ __________________

VAMC – Castle Point Campus

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-01-2024

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government…