36C24218U0118-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 H Licensed Inspector for Waste Water Plant Lyons Campus 10468-3904 36C24218U0118 09-28-2018 N 541620 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Jarrod Bowsky Jarrod.Bowsky@va.gov See Performance Work Statement

COMBINED SYNOPSIS/SOLICITATION

LICENSED OPERATOR IN CHARGE SERVICES TO OUR WASTEWATER TREATMENT PLANT AT THE NEW JERSEY HEALTHCARE SYSTEM (NJHS), LYONS CAMPUS

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” and FAR part 13.5-“ Simplified Procedures for Certain Commercial Items”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written pre-solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24218U0118.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99.

(iv) This procurement is being issued as a Small Business Set-Aside and applies to all items in this solicitation. The North American Industry Classification System (NAICS) code is 541620 – Environmental Consulting Services, with a small business size standard of $15.0 Million.

(v) Contractor shall complete attached Price/Cost schedule as a qualifying response.

(vi) Description of requirement (See attached Performance Work Statement). The contractor shall provide all parts and labor identified in the Performance Work Statement.

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

Place of Performance:

New Jersey Healthcare System (NJHS), Lyons Campus Facilities Maintenance Service 151 Knollcroft Road Lyons New Jersey 07939-5001

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items (OCTOBER 2014), applied to this acquisition.

Award shall be made to the quoter whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government shall evaluate information based on the following evaluation criteria:

(1) Technical Capability: Provide a technical capability statement demonstrating how all requirements of the scope of work will be met. This must address past experience in conducting Licensed Operator in Charge for Wastewater Treatment Plant for a hospital facility at least 5 sites within the past 3 years. Please provide a maximum 5-page capability statement;

(2) Past performance, please provide three references for contract of similar scope and magnitude to be evaluated, the contractors Past Performance shall also be reviewed in CPARs. Contractors with no past performance will be rated as neutral.

(3) Price, the government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the option(s).

The following factors shall be used to evaluate offers: Lowest Price Technically Acceptable.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

(xiii) The Service Contract Act of 1965 does not apply to this procurement.

(xiv) N/A

(xv) This is an open-market Total Small Business Set-Aside combined synopsis/solicitation for Licensed Operator in Charge Services to our Wastewater Treatment Plant at New Jersey Healthcare System (NJHS), Lyons Campus. The government intends to award a Firm Fixed Price (FFP) contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s). Quotes received without this statement will be assumed to infer that terms and conditions are acceptable without modification, deletion or addition.

Submission shall be received not later than Friday, September 28, 2018, 4:30 PM EST. The government shall only accept electronic submissions via email, please send all quotations to Jarrod Bowsky at Jarrod.Bowsky@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Request for Information (RFI) will not be accepted after Friday, September 21, 2018 @ 4:30pm EST.

(xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Jarrod Bowsky, Contracting Officer, 914 737-4400 x2058, Jarrod.Bowsky@va.gov.

PERFORMANCE WORK STATEMENT

A. BACKGROUND:

1. The VANJ HealthCare System (VANJHCS) Lyons Campus requires a service contract to provide Licensed Operator in Charge Services to our Wastewater Treatment Plant (WWTP). The contractor will be responsible for overseeing the Wastewater Operations including the collection system and keeping the facility in compliance with all New Jersey Department of Environmental Protection (NJDEP) rules and regulations. The physical plant is located at the VANJ Healthcare System 151 Knollcroft Road Bldg.141 Lyons, NJ 07939.

2. The facility at Lyons consists of an extended aeration, activated sludge wastewater treatment plant with a variable design capacity of 200,000 to 1,000,000 gallons per day (GPD), serving a medical center population of approximately 1,800 patient, staff and visitors. The present actual flow is 80,000 (GPD). The plant process flows through and consists of two aeration tanks, two Clarifiers, two sand filters and an outflow where final disinfection is done by ultraviolet lights before discharge to a receiving stream. In addition to the plant pumps and blower equipment, is supported by a 100kw emergency generator.

3. This Performance Work Statement describes the ongoing services at a minimum that need to be accomplished during monthly cycle.

4. The WWTP will begin undergoing a modernization program sometime this year and as a result will be making many repairs and installing new equipment such as a new UV system and a Copper removal system. The plant will almost certainly require an S3 Licensed Operator in charge at the completion of the scheduled repair work.

B. OBJECTIVE:

1. This is an annual contract for consulting services that provides a properly licensed S-3 / C-1 operator to oversee the operation of the wastewater facilities as the Licensed Operator in Charge. This includes the collection system therefore the operator is responsible for the proper and timely submission of all reports required by the NJDEP and respond to all communications with the NJDEP.

C. SCOPE OF WORK:

1. The contractor shall furnish all labor, materials, supplies, equipment and transportation necessary to accomplish the services contained within this PWS. The contractor will perform the duties of a Licensed Operator in Charge and must notify the NJDEP of a change in licensed operator in charge by submitting Form DEP-065.

2. Contractor shall include at least 4 site visits to the plant each month for a duration at a minimum of 4 hours per visit on average. Complete and submit all mandated NJDEP Monthly Discharge Monitoring Reports (DMR’s) Monthly Residual Transfer Reports (RTR’s) including any that may be overdue. Conduct all NJDEP required certified tests and maintain a log of operations.

3. Register as Lab Manager for our in-house Laboratory. In collaboration with ProSource Consulting, LLC arrange for all Lab testing by a Certified Laboratory except for those conducted in house.

4. Also arrange for testing, hauling and disposal of sludge. Complete the NJDEP SQAR forms when sludge pumping is necessary. Submit compliance schedule progress reports for phosphorus or as requested by the NJDEP. Arrange for and monitor any toxicity testing that is needed and submit all reports as required by NJDEP.

5. The contractor shall comply with all conditions of the NJPDES permit pursuant to N.J.A.C. 7:14 and any other regulation not contained herein. Contractor shall respond to any alarms and emergencies as required by the NJDEP and be present at all inspections by NJDEP. Copies of all Monitoring Report Forms (MFR’s) will be provided to the Contracting Officer Representative (COR).

6. If additional services are required such as emergencies for occurrences outside of what is considered normal daily operation, the COR or Contract Officer are the only authorized personnel to call-in the contractor. A response time of 2 hours is required. It is the responsibility of the VA NJ Healthcare system to repair or replace any mechanical or electrical system or component that fails. Repairs will be made by VA Employees or an outside contractor. The choice of vendors used will be at the sole discretion of VA Management. The VA manages the ordering of all chemicals related to the proper functioning of the plant. Contractor must provide any IT equipment and wireless service if needed to perform job duties at their expense. Normal work hours are 8:00 am to 4:30 pm Monday thru Friday but can be adjusted is necessary.

D. NOTE:

1. The VA NJ Healthcare System Lyons Campus WWTP maintains a NJDEP Lab Certification for PH and Temp Analysis. If any lapse occurs in this certification the contractor will provide the lab certification necessary to remain compliant. The VA currently has the following contracted services for the Wastewater Facility through ProSource Consulting, LLC:

a. Wastewater Plant Lab Analysis.

b. Sludge Management.

c. Ultraviolet Systems maintenance.

E. PERIOD OF PERFORMANCE:

1. The contract will be a firm-fixed-price (FFP) type of contract with an anticipated performance period of 12 months from Date of Award (DOA) for the base period and a provision for four (4) years at the option of the Government.

F. UNSCHEDULED CALL BACK SERVICE:

1. A callback is defined as any emergency or other plant related matters that impacts patient care and/or hospital operation. The COR or Contract Officer are the only personnel to call in the contractor for a call back.

2. The contractor shall provide to the COR a complete list of repairs and/or parts required for review and approval by CO and COR before any maintenance /repairs are made at the Lyons Campus.

3. When unscheduled call back service is identified as stated above, all labor hours to include regular, after hours and weekend rates shall be charged to a separate purchase order identified at time of award. The parts identified in unscheduled maintenance event shall also be charged to a separate purchase order at time of repair.

G. QUALIFICATIONS/CERTIFICATIONS

1. Contractor must possess and keep current a valid S3/C1 Wastewater Treatment Operator License and have a minimum of 5 years’ experience as an operator with the above-mentioned license. Also, shall have a minimum of 3 years in a supervisory position within the Wastewater industry.

H. SAFETY REGULATIONS

1. All applicable safety regulations shall be observed during all work of this contract.

2. VA Police will issue identification badges to contractors, employees and subcontractors which must be worn always when on VA property

3. The VA Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

I. SCHEDULING AND HOURS OF WORK

1. All work in areas involved shall be scheduled with the VA Chief of Operations Supervisor and COR.

2. Work shall be scheduled for proper execution to completion of this contract.

3. Hours of work. The work will be conducted during normal working hours 0800-1630 Monday – Friday excluding Federal Holidays.

4. The 10 holidays observed by the Federal Government, are New Year’s Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas or any other day specifically declared by the President of the United States to be a national holiday.

PRICE/COST SCHEDULE

ITEM INFORMATION

The contractor shall furnish all personnel, qualified operator (able to complete the services listed in the Performance Work Statement), equipment, supplies, materials and programing to accomplish the services contained within this contract. The selected contractor shall provide Environmental Consulting Services for Waste Water Treatment Plant Licensed Operator in Charge per New Jersey Department Environmental Protection Agency (EPA) regulations.

Contract Period: Base POP Begin: 10-15-2018 POP End: 10-14-2019

0001AA

Environmental Consulting Services for Waste Water Treatment Plant Licensed Operator in Charge per New Jersey Department Environmental Protection Agency (EPA) regulations.

0001AB

Unscheduled Callback Service to include emergencies with Wastewater Treatment Plant. Services defined as Callback will be quoted and approved before work is performed to include regular, after hour and weekend rate. Lyons Campus. (Please provide your rates.)

The contractor shall furnish all personnel, qualified operator (able to complete the services listed in the Performance Work Statement), equipment, supplies, materials and programing to accomplish the services contained within this contract. The selected contractor shall provide Environmental Consulting Services for Waste Water Treatment Plant Licensed Operator in Charge per New Jersey Department Environmental Protection Agency (EPA) regulations.

Contract Period: Option 1 POP Begin: 10-15-2019 POP End: 10-14-2020

1001AA

Environmental Consulting Services for Waste Water Treatment Plant Licensed Operator in Charge per New Jersey Department Environmental Protection Agency (EPA) regulations.

1001AB

Unscheduled Callback Service to include emergencies with Wastewater Treatment Plant. Services defined as Callback will be quoted and approved before work is performed to include regular, after hour and weekend rate. Lyons Campus. (Please provide your rates.)

The contractor shall furnish all personnel, qualified operator (able to complete the services listed in the Performance Work Statement), equipment, supplies, materials and programing to accomplish the services contained within this contract. The selected contractor shall provide Environmental Consulting Services for Waste Water Treatment Plant Licensed Operator in Charge per New Jersey Department Environmental Protection Agency (EPA) regulations.

Contract Period: Option 2 POP Begin: 10-15-2020 POP End: 10-14-2021

2001AA

Environmental Consulting Services for Waste Water Treatment Plant Licensed Operator in Charge per New Jersey Department Environmental Protection Agency (EPA) regulations.

2001AB

Unscheduled Callback Service to include emergencies with Wastewater Treatment Plant. Services defined as Callback will be quoted and approved before work is performed to include regular, after hour and weekend rate. Lyons Campus. (Please provide your rates.)

The contractor shall furnish all personnel, qualified operator (able to complete the services listed in the Performance Work Statement), equipment, supplies, materials and programing to accomplish the services contained within this contract. The selected contractor shall provide Environmental Consulting Services for Waste Water Treatment Plant Licensed Operator in Charge per New Jersey Department Environmental Protection Agency (EPA) regulations.

Contract Period: Option 3 POP Begin: 10-15-2021 POP End: 10-14-2022

3001AA

Environmental Consulting Services for Waste Water Treatment Plant Licensed Operator in Charge per New Jersey Department Environmental Protection Agency (EPA) regulations.

3001AB

Unscheduled Callback Service to include emergencies with Wastewater Treatment Plant. Services defined as Callback will be quoted and approved before work is performed to include regular, after hour and weekend rate. Lyons Campus. (Please provide your rates.)

The contractor shall furnish all personnel, qualified operator (able to complete the services listed in the Performance Work Statement), equipment, supplies, materials and programing to accomplish the services contained within this contract. The selected contractor shall provide Environmental Consulting Services for Waste Water Treatment Plant Licensed Operator in Charge per New Jersey Department Environmental Protection Agency (EPA) regulations.

Contract Period: Option 4 POP Begin: 10-15-2022 POP End: 10-14-2023

4001AA

Environmental Consulting Services for Waste Water Treatment Plant Licensed Operator in Charge per New Jersey Department Environmental Protection Agency (EPA) regulations.

4001AB

Unscheduled Callback Service to include emergencies with Wastewater Treatment Plant. Services defined as Callback will be quoted and approved before work is performed to include regular, after hour and weekend rate. Lyons Campus. (Please provide your rates.)

See attached document: New Jersey Lyons Wage Determination.