36C24218U0068-001.docx

STATEMENT OF WORK

ANNUAL MAINTENANCE OF COOLING SYSTEMS

CANANDAIGUA VA MEDICAL CENTER

The Canandaigua VA Medical Center located at 400 Fort Hill Avenue, Canandaigua, New York has a requirement for the annual maintenance of the cooling systems. The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. Contract includes required maintenance for miscellaneous cooling systems.

Scope of Work (SOW):

Contractor to provide all material, labor, equipment and supervision necessary to perform the Annual and seasonal maintenance of the various cooling systems located at the Canandaigua VAMC and identified in this document (See equipment list). Services performed will meet or exceed manufacturer’s recommendations to assure proper operation of cooling systems. Contractor must have access to any proprietary service manuals and support equipment/tools to appropriately diagnose operation of systems. Period of Performance shall be from October 1, 2018 – September 30, 2019 with a provision of four option years.

All work associated within this Statement of Work shall be completed during normal business hours, unless otherwise noted. Normal business hours are typically 8 am to 5 pm Monday through Friday, exclusive of Federal Holidays.

Federal Holidays observed by the VAMC are:

1. Equipment List:

Carrier (cu)

Carrier (cu)

2. Maintenance Required:

A. Absorption Chiller (SN: L94J09176), Start-Up and Preventative Maintenance including but not limited to (start up and mid-season):

i. Check steam pressure

ii. Evaporator inspection (water pressure in, water pressure out, water temperature in, and water temperature out).

iii. Absorber inspection (water pressure in, water pressure out, water temperature in, and water temperature out).

iv. Condenser inspection (water pressure in, water pressure out, water temperature in, and water temperature out).

v. Solution temperature check (Absorber sump and leaving concentrator).

vi. Purge System (check pulley alignment and v-belt tension, check condition of drive belts, and change oil in purge vacuum pump(s)).

vii. Check pump motor(s) (check operation of lubrication systems, test motor(s) amperages, test motor(s) voltages).

viii. Check solution concentration.

ix. Check refrigerant salt content.

x. Change solution filter and gasket.

xi. Sample and analyze Lithium Bromide once a year, while unit is active.

B. Absorption Chiller (SN: L94J09176), Winter Service including but not limited to:

i. Check the calibration of all safety controls.

ii. Check and tighten control panel terminals.

iii. Check and tighten pump motor terminals.

iv. MEG test motor(s).

v. Clean pump cooling water strainer and replace gasket.

vi. Check refrigerant pump seals for leakage and repair.

vii. Check and tighten all starter terminals.

viii. Check condition of starter contactors.

ix. Change solution filter and gasket.

x. Check refrigerant water salt content.

xi. Inspect condenser and absorber tubes.

xii. Brush clean condenser and absorber tubes.

xiii. Check cooling tower for condition and needed maintenance.

C. Trane Roof Top Unit bldg. 2 (SN: J98A90169) Annual Maintenance (Scheduled with owner for June):

i. Replace filters (annual).

ii. Check supply fan, belts, condensate pan, dampers/vanes, bearings, evaporator coil, condenser coil, condenser fan, oil level contactors and inlet vanes.

iii. Clean condenser coil annually including chemical cleaning (green solution), brushing, and power wash per manufacturer’s recommendation.

iv. Conduct electrical inspection.

v. Conduct refrigerant leak check.

vi. Document all start up information.

vii. Lubricate per manufacturer’s specifications.

viii. Replace air filters (provided by owner).

D. Trane Chillers bldgs. 1,3,9 and 34 (SN: C98M00409M, C98M00408M, U02M07542, U02M07541) Annual Maintenance (Scheduled with owner for June):

i. Clean condenser coil annually including chemical cleaning (green solution), brushing, and power wash per manufacturer’s recommendation.

ii. Perform start up diagnostics per manufacturer’s recommendation. Record operating parameters including temperatures, pressures, and voltage/amp levels as appropriate.

iii. Lubricate per manufacturer’s specifications.

E. Carrier Chiller Unit bldg. 1 (SN: 1300F89350) Annual Maintenance (Scheduled with owner for June):

i. Clean condenser coil annually including chemical cleaning (green solution), brushing, and power wash per manufacturer’s recommendation.

ii. Perform start up diagnostics per manufacturer’s recommendation. Record operating parameters including temperatures, pressures, and voltage/amp levels as appropriate.

iii. Lubricate per manufacturer’s specifications.

F. Condensing Units w/AHU (SN: P025N08AH,7753F431105945, 7925F431106101, 0430C71759, 140610723D, P025ND8AH,3500F28852,3600G00001,3510G10049,100900401, FBOU1101015201, NIL0390360) Annual Maintenance (Scheduled with owner for June):

i. Clean condenser coil annually including chemical cleaning (green solution), brushing, and power wash per manufacturer’s recommendation

ii. Perform start up diagnostics per manufacturer’s recommendation. Record operating parameters including temperatures, pressures, and voltage/amp levels as appropriate.

iii. Lubricate per manufacturer’s specifications.

iv. Check supply fan, belts, condensate pan, damper, bearings, evaporator coil, condenser coil, condenser fan, oil level, contactors, and inlet vanes/VFD as applicable per manufacturer’s recommendation.

v. Replace air filters (provided by owner) G. Condensing Units (SN: A000056, A000133, A000244, A000225, A000187, A000123, A000065, 7931F071002199, A000188,) Annual Maintenance (Scheduled with owner for June):

i. Clean condenser coil annually including chemical cleaning (green solution), brushing, and power wash per manufacturer’s recommendation

ii. Perform start up diagnostics per manufacturer’s recommendation. Record operating parameters including temperatures, pressures, and voltage/amp levels as appropriate.

iii. Lubricate per manufacturer’s specifications.

iv. Check supply fan, belts, condensate pan, damper, bearings, evaporator coil, condenser coil, condenser fan, oil level, contactors, and inlet vanes/VFD as applicable per manufacturer’s recommendation.

v. Replace air filters (provided by owner).

H. Contractor will provide identified condenser coil cleaning for all listed equipment annually.

I. Contractor to provide annual refrigerant usage report regarding systems included on the equipment list.

J. Upon arriving at the installation to perform services, the contractor shall report to the Contracting Officer’s Representative (COR). Upon completion of service, the contractor shall report to the COR providing written reports/evidence of service maintenance performed.

3. Contractor Qualifications:

A. Contractor and/or representatives shall be Environmental Protection Agency (EPA) CFC Certified. North American Technician Excellence (NATE) Certification is also preferred.

B. Industrial HVAC Service Company trained and familiar with service requirements for identified industrial cooling systems.

C. Technicians should be certified/qualified by equipment manufacturers to perform identified preventative maintenance service to devices on the equipment list.

4. Minimum Standards of Workmanship:

All work shall be performed in compliance with all Federal, State, and Local laws. In addition, work will meet equipment manufacturers and generally accepted industry standards of good workmanship. All waste materials shall be disposed of by the Contractor in compliance with Federal, State, and Local laws and regulations.