36C24218R0338-000.docx

FedBizOpps Sources Sought Notice

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* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 G Contract Residential Housing Services VISN 2 VA Medical Centers – Upstate New York Albany VAMC, Bath VAMC, Buffalo & Batavia VAMC, Canandaigua & Rochester VAMC, and Syracuse VAMC 14227 36C24218R0338 N 624229 Network Contracting Office (NCO) 2 Department of Veterans Affairs Western New York Healthcare System 2875 Union Road, Suite 3500 Buffalo NY 14215 Sally L Leitch, Contract Specialist Sally.Leitch@va.gov Allan Preston, Contracting Officer Allan.Preston@va.gov VISN 2 VA Medical Centers Catchment areas of Albany VAMC, Bath VAMC, Buffalo & Batavia VAMC, Canandaigua & Rochester VAMC/OPC, & Syracuse VAMC New York United States https://www.va.gov Department of Veterans Affairs https://www.va.gov Department of Veterans Affairs THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued in accordance with Federal Acquisition Regulation (FAR) 15.201(e) in order to conduct market research. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This notice is issued solely for information and planning purposes and does not constitute a Request for Proposal (RFP) or a guarantee to issue an RFP in the future. This notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this notice does not preclude participation in any future RFP, if issued. This announcement is based on the best information available at this time and is subject to future amendment.

The North American Industry Classification System (NAICS) Code is 624229 – Other Community Housing Services, Small Business Size Standard $15 Million.

Purpose and Objectives:

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 2, and the VA Upstate New York Healthcare System (VISN 2 North) VA Medical Centers anticipate a base year + four 1 year options to extend services for Contract Residential Housing Services as part of its community based Health Care for Homeless Veterans (HCHV) program. The goal of the HCHV is to remove homeless Veterans from the street or habitation unfit for Veterans and place them in community-based residential environments with sufficient supportive services to meet their needs and ultimately facilitate the improvement of their housing situation.

The purpose of this Sources Sought Notice is to obtain interest from Contractors with facilities listed above that can provide housing and supportive services to Homeless Veterans in community-based facilities offering a safe and secure environment that supports their goals for recovery from homelessness. The Contractor will be required to provide residential and case management services, but shall not provide clinical or detoxification or other hospital level treatment. Those services will be provided by the VA at the VA facilities.

Major Sites include the full catchment areas of the: Albany VA Medical Center (VAMC), Bath VAMC, Buffalo VAMC (including the Batavia VAMC)), Canandaigua VAMC (including the Rochester VA Outpatient Clinic (ROPC)), and the Syracuse VAMC.

The Contractor shall offer:

Room and board to include a bed and other furnishings, such as a dresser, storage (to include at least one lockable drawer), and personal linens (towels, bed sheets, blankets, and pillow). Mattresses must be in good condition and fully encased with protective covering. Residents must be provided with basic personal hygiene products. Meals shall include at least three (3) nutritionally adequate meals a day, 7 days a week and availability of nutritious snacks between meals and bedtime.

Laundry facilities and products shall be available for no additional fees for residents to do their own laundry or to have laundry done.

Therapeutic and Rehabilitative Services determined to be needed by each individual Veteran referred for treatment as stated in the plan developed by the contractor, with input from the Veteran and the VA HCHV Liaison (or designee).

Structured group activities such as: social recreational/peer support groups, linkage to vocational services/counseling and physical activities as appropriate.

Assistance with local transportation to scheduled meetings and appointments related to the recovery plan of the Veteran.

Health and personal hygiene maintenance; Assistance to develop responsible living patterns, to maintain an acceptable level of personal hygiene and grooming, and to achieve a more adaptive level of psychosocial functioning, upgraded skills, and improved personal relationships.

Support for an alcohol/drug abuse-free lifestyle provided in an environment conducive to social interaction and the fullest development of the resident’s rehabilitative potential.

Provide regularly occurring (at least once a week) house meetings run by staff with mandatory attendance of Veterans, unless otherwise clinically indicated as determined on an individual basis.

The Contractor facility must:

Have a current occupancy certificate issued by the local/state government in the jurisdiction where the facility is located;

Be in compliance with all standards of State and local safety, health and sanitation codes.

Be equipped with operational heating and ventilation systems.

Provide separate and secure sleeping and bathroom space for male and female Veterans.

Meet the requirements of the applicable residential occupancy chapters of the current version of NFPA 101, National Fire Protection Association’s Life Safety Code.

Successfully pass an annual inspection conducted by a multidisciplinary VA team consisting of a social worker, dietitian, registered nurse, and representative of the VA Police, and a Facilities Management Safety Office, and other subject matter experts as determined necessary.

Historical:

A breakdown of historical usage of 12 contracts is below:

Submission Instructions:

Please submit your response in accordance with the following instructions:

1. Responses shall be no more than 10 pages in length.

2. Cover page with responses to the “Specific Response Items” listed in the section below.

3. Detail your firm’s ability, capability, and responsibility to deliver the above referenced services for the period of time identified.

4. Submit your response via email to Sally L Leitch at Sally.Leitch@va.gov, including the Sources Sought number in the Subject line.

5. Submit your response by 4:00 PM Eastern Standard Time on April 11, 2018

6. Mark your responses as “Proprietary Information” if the information is considered business sensitive.

7. No marketing materials are allowed as part of this Source Sought Notice. The Government will not review any other information or attachments included in your submission that exceed the 10 page limitation.

Specific Response Items:

1. Company Name

2. Company Address

3. Company Duns Number

4. Point of Contact Name and Title

5. Point of Contact Phone

6. Point of Contact Email

7. Company Website

8. How long your company has been in business?

9. Will your company be a joint venture with another company?

10. A description of what services your company primarily provides.

11. A description of your company’s experience with providing homeless housing, and plan to provide a safe environment that will lead the Veteran to a successful completion of the program and successfully re-enter the community.

12. Does your company currently have capabilities to provide the required services?

a. If not, is your company interested in expanding its offerings within the new 6-12 months?

b. If so, how many beds can you make available on contract to the VA?

c. Does your facility accept both male and females?

i. If so, are there adequate space, privacy and safety for all?

ii. If not which, do you accept?

1. Are there adequate space, privacy and safety for all?

13. Does your company have experience providing homeless housing services for the Department of Veterans Affairs?

14. Business Size/Type: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business.

a. All prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete annual Representations and Certifications in SAM prior to any offer. SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is no cost to use SAM.

b. FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in the VA’s Vendor Information Pages (VIP) database, which is available at: https://www.vip.vetbiz.gov/Default.aspx. Please include a copy of your VetBiz certification with your response.

Determination by the Government not to compete this proposed contract action based on responses to this notice is solely within the discretion of the Government.