36C24218R0264-003.pdf

620-A4-15-121 Relocation of Radiology and Imaging Suite

SUPPLEMENT B TO SF 252 Page 1 of 55

SUPPLEMENT B TO SF 252

PROJECT 620A4-15-121

Relocation of Radiology and Imaging Suite

Supplement B defines the minimum requirements of completion for each phase of the project design. This document applies to patient area renovation and involves several disciplines. The disciplines include but are not limited to Architectural, Electrical, and Mechanical design. In general, the project will consist of the following maintenance renovation items in a hospital environment:

1. Architecture,

2. Architectural Specifications,

3. Equipment Specifications,

4. Structures,

5. Sanitary Systems,

6. Plumbing,

7. Heating, Ventilation and Air Conditioning (HVAC),

8. Asbestos Abatement

9. Lead Abatement

10. Electrical,

11. Critical Path Method (CPM),

12. Value Engineering,

13. Estimating,

14. Barrier Free Design,

15. Fire Protection.

Primary design requirements include proficiency in the Architectural, Electrical, and Mechanical systems, with secondary design expertise of the related systems necessary to accomplish the individual project items.

All designs will comply with the applicable VA standards and Federal Codes which include NFPA. In addition, all shall promote energy conservation, ASHRAE Code and use of VA Sustainable Design & Energy Reduction Manual 2010 as part of the design guide.

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The AE Firm will submit a detailed schedule of tasks for individual disciplines within the Milestone Dates of the SP-13/ AE Design Schedule of the contract. The AE Firm shall conform all design criteria, specification formats (MF 04) and drawing development with the VA PG 18 – Technical Information Library (web base).

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REVIEW REQUIREMENTS

The following are minimum requirements for review purposes only. This does not relieve the Architectural/Engineering Firm of responsibility to produce a complete set of construction documents and estimates in accordance with industry standard practice and VA criteria.

A. The Architectural/Engineering Firm shall prepare and coordinate all engineering and site drawings, calculations, specifications and cost estimates. The degree of completion and the stages of submission shall be as specified.

B. For each submission, the Architectural/Engineering Firm shall incorporate the corrections, adjustments, and changes made by the VA at the previous review. The Architectural/Engineering Firm shall date all reports, studies, and other submission material.

C. Provide computations and sizing calculations for structural, mechanical, plumbing, and electrical designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretations of input/output and description of program procedures.

D. If subsurface investigation is necessary, submit the criteria for the subsurface investigation and the qualifications of consultants being considered for the investigation. Start subsurface investigation upon approval of the proposal by the COTR.

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E. The Architectural/Engineering Firm shall submit life cycle cost analysis, energy savings calculations with the drawings at project submission. This energy savings shall show the “pre” and “post” energy usage, KW, KWH, MMBTU, cost savings and the payback period and where life-cycle cost effective. For detailed elements, "lump sum" or "allowance" figures will not be accepted.

F. The Architectural/Engineering Firm shall submit a construction cost estimate with the drawings at each project submission. This estimate shall show the cost of construction which would be expected to be reflected by the construction contractors' bids, if the bids were submitted on the same day as the estimate. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted. For detailed elements, "lump sum" or "allowance" figures will not be accepted.

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PRELIMINARIES

A. Preliminary drawings for construction projects are a means of identifying alternative approaches to correcting physical and functional deficiencies. The development of these drawings is an interactive process between VA staff and the Architectural/Engineering Firm in order to produce a narrative and graphical description of possible program alternatives. As appropriate, the VA shall make available prior to contract negotiations a tentative priority list of functional areas which may be included in the project, and a statement task.

B. Preliminary Meeting: Prior to beginning any design work, a preliminary meeting shall be conducted between the Architectural/Engineering Firm and VA staff. At this stage, the scope of work shall be finalized and agreed to by all VA services involved in this project. At this point the Architectural/Engineering Firm shall have surveyed the existing facility to verify all existing conditions and become familiar with all deficiencies that need to be corrected. The Architectural/Engineering Firm shall write a summary of the meeting and submit it to the Contracting Officer for distribution and approval by the appropriate staff.

C. The Architectural/Engineering Firm in collaboration with VA staff, shall illustrate in sketch form various possible program alternatives and refine them based on continuing interaction with the VA project team. The Architectural/Engineering Firm shall then complete and present alternative architectural solutions which are functionally and architecturally viable for consideration. The VA will select the final concept and subsequently identify the approved scope to be developed in the second preliminary (100%) review stage. The Engineering Firm shall use the VA

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Sustainable Design & Energy Reduction Manual 2010 in their design as part of the design requirements.

D. The VA considers originality and imaginative design an essential part of the

Architectural/Engineering Firm's responsibility. The comprehensive environmental approach is a necessity to all planning. Site, structures, vehicular and pedestrian circulation, open and screened areas and their relationships to each other must be combined to produce a plan that is functional and aesthetically pleasing.

E. Complete conceptual alternatives must be displayed on the preliminary drawings.

The work may include the division of an alternative into distinct parts, each of which has an identified priority. The preliminary drawings must, therefore, be developed so that irrespective of which parts (in priority order) are selected for further development in the Working Drawing phase. The solution shall provide a well designed facility with respect to functional operation, construction phasing, minimized disruption of existing hospital operation, and compatibility with structure and utilities between (1) existing facilities; (2) those for imminent construction; and,

(3) those with low priority for future construction.

F. A narrative to accompany the drawings shall identify construction phasing which shall be necessary to permit continuous operation of critical hospital operations. In addition, areas of new construction and renovation shall be shown. A detailed listing of submission requirements for phasing is included in a later paragraph.

G. Subsequent to each VA review of the Architectural/Engineering Firm's work, the

Architectural/Engineering Firm shall incorporate VA recommendations into the Preliminary Drawings.

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H. Review Meetings: Review meetings shall be conducted at the end of each design phase. Two (2) weeks prior to each scheduled review meeting (set forth in SP-13 of the contract), submit ten (10) copies of all narratives, drawings, calculations (including energy savings calculations) and cost estimates in addition to .DWG file for drawings and .PDF file for all narratives documents to be reviewed by VA staff.

The cost estimates shall reflect the level of completeness at each review stage. In addition, the Architectural/Engineering Firm shall take minutes of the review meeting and submit two copies to the Contracting Officer for distribution to VA staff.

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100% PRELIMINARY DESIGN

When specification sections are required, they shall meet the most current applicable standards and codes - federal, state and local, at the time the Contract is awarded.

A. ARCHITECTURAL

1. Present as a minimum 3 conceptual layouts for the proposed suite. Provide a narrative of the advantages and disadvantages of each design. At the conclusion of the VA review one of these conceptual layouts will be chosen and will be used as the basis for the final project.

2. Show preliminary building sections to define building configuration, area and volume. Typical wall sections showing proposed building systems and materials shall be drawn.

3. Using the floor plans, clearly define smoke compartments and exits from each compartment. Also indicate sprinklered areas (if any), location of fire extinguisher cabinets, exit paths and distance to the stair and employee occupancy.

B. ARCHITECTURAL SPECIFICATIONS

1. Submit the technical architectural specification sections of VA Master Construction Specifications edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications.

2. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section.

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C. EQUIPMENT SPECIFICATIONS

1. Submit equipment master specification sections of VA Master Construction

Specifications edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications.

2. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section.

D. STRUCTURAL

1. No requirement at this submission.

E. SANITARY

1. Submit design narrative prepared in the first review that has been adjusted for the site scheme selected. Include corrections and changes.

2. Using the site scheme selected in the first review, submit a preliminary utility plot plan showing the existing and proposed trunk sewers and the water distribution system in the entire facility. Include locations of connections to existing VA owned utility systems.

F. PLUMBING

1. Submit design narrative prepared in the first review that has been adjusted for the scheme selected. Include corrections and changes that also indicate sprinkler, fire alarm and smoke zones and areas that are presently sprinklered.

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G. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

1. Provide the first version of the room-by-room heating and cooling load calculations.

These calculations shall be accompanied with the architectural drawings showing correlation between each HVAC zone boundary and the floor area, and a room schedule showing correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets. The Architectural/Engineering Firm shall also provide input manuals for the computer programs with clear indications of the capabilities and limitations of the programs.

Show derivation of all "U" factors for building elements based on the actual building construction and published window data. The accuracy and the level of detail of the calculations shall be consistent with the development of the architectural drawings. The Engineering Firm shall update these calculations during subsequent design phases to reflect all changes and availability of additional information. The calculations shall include the following:

(a) Peak zone-by-zone heating and cooling loads.

(b) Building block heating and cooling loads.

(c) Estimated steam consumption from all sources.

(d) Psychometric chart for each air handling unit showing cooling and heating coil conditions and computation of humidification loads. Show coil entering and leaving conditions and fan motor heat gains for supply and return air fans.

(e) Room-by-room air balance charts for each air handling unit showing supply, return, exhaust, make-up and transfer air quantities with an intended pressure relationship, that is positive, negative or zero with respect to adjoining spaces.

2. Submit complete engineering calculations and selection of major HVAC equipment, that is, chillers, cooling tower, air handling units, heating and ventilating units, return

SUPPLEMENT B TO SF 252 Page 11 of 55 and exhaust fans, circulating pumps, etc. Provide catalogue cuts for all selected equipment. Mechanical and Electrical Design including heating, ventilating, air conditioning and refrigeration; steam generation (if applicable); plumbing, and fire protection, sanitary and electrical design with economic and energy analyses and all critical systems. All systems proposed shall have written description(s), with supporting engineering justification and calculations.

3. Ensure coordination with other disciplines, that is, electrical, plumbing and steam generation by compiling the pertinent information required by them. Information, such as normal and emergency power requirements, steam consumption for all HVAC and kitchen/sterilizer equipment, make-up water requirements, etc., shall be distributed to the respective trades.

4. Submit 1/8 inch scale HVAC floor plans for typical area showing at least main supply, return and exhaust air ductwork with sizes based on the updated calculations. Show ceiling clearances, locations where ducts cross each other, by providing 1/4 inch scale local sections. The ductwork, regardless of sizes and/or complexity of layout and all piping 6 inch in size and larger, shall be shown in double line. The duct and piping layouts shall also show individual room air distribution and temperature control arrangement for a representative sample of typical spaces, such as patient bedrooms, operating suite, laboratory areas, conference rooms, etc. Provide separate floor plan drawings for layouts of air distribution and piping systems. This requirement shall be waived only under specific conditions where the layouts of either the air distribution system or piping system are not extensive. Each specific situation shall be reviewed with VA HVAC project staff for resolution.

5. Provide updated 1/4 inch scale, typical mechanical equipment room plans with resolution of review comments made during previous submission.

6. Update the typical schematic and riser diagrams for air handling systems and

SUPPLEMENT B TO SF 252 Page 12 of 55 hydronic systems by providing quantities and sizes to reflect the latest engineering calculations. Show locations of all exhaust fans. The locations of all major components, with respect to the building floor and each other, shall be shown.

7. Provide the scope of work of demolition work by showing the outline of demolition drawings.

8. Provide design of phasing/ temporally utilities plan during the construction period .

9. Show the impact of phasing (if any) on the proposed HVAC system design.

Provide a written description of the sequence in which the design and construction work are scheduled to be completed. If the phasing plan requires more than one time testing and balancing of the HVAC system, this fact must be clearly described in the contract documents.

10. Show the extent of the outside chilled water distribution and show clearly as to how the piping shall be laid, that is, in tunnel or trench or direct burial.

11. Update the schematic control diagrams for each type of typical air and hydronic system used for development in previous submission by providing written description of the sequence of operation on the floor plans. Explain clearly the function and role of each control device and describe the safety/alarms and normal operating controls of each system. Provide a schedule showing electrical interlock of various equipment.

12. Provide a list of the VA Master Specifications to be included in the next submission.

Indicate the VA date of issue for each section.

13. Provide the details of the scope of work involved in regard to the central Engineering Control Center (ECC) and indicate the planned capabilities including features of energy management and conservation.

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H. ASBESTOS/PCB ABATEMENT

1. Prior to this submission of the final exposure assessment report, the CIH shall have completed the following work:

a. Tasks 1 through 4 according to the "Special Instructions –

Asbestos/PCB Abatement" document (attached)

2. Submit an exposure assessment report on the impacted areas of the project.

Include the following information:

a. Describe the impacted areas by sketches, room names or other means.

Show or describe the location of each sample taken, its composition and identification number.

b. Classify each impacted space as "Major Abatement", "Minor Abatement" or "No Abatement" areas. A "Major Abatement" area requires full protection measures (sealing off, change room, shower room, etc.), and removal of all asbestos within the limits of the area. A "Minor Abatement" area can be decontaminated with one or more applications of the "glove and bag" approach. A "No Abatement" area requires no abatement work.

c. For each "Major Abatement" area, identify area location within building, and provide quantity and cost estimates of all asbestos within the limits of the area. Quantities are to be in linear feet of pipe and square feet of ceilings and walls. The cost is to be derived from the quantities multiplied by a unit price.

d. For each "Minor Abatement" area, provide the description, size and location of each pipe element to be decontaminated and include a cost estimate.

e. Provide a summary of the square footage of floor space for all major and minor abatement areas, and the total linear and square foot of asbestos

SUPPLEMENT B TO SF 252 Page 14 of 55 to be abated, the total cost of abatement and a preliminary schedule of completion. Include in the cost estimate, any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

f. Provide an assessment on the impact of abatement on building sub-systems such as ceilings, lights, walls, carpets, pipes and equipment.

Provide room by room description and estimated quantities of impact items to be replaced (number of lighting fixtures, square feet of ceiling, etc.) and a summary of these quantities. Provide a cost estimate for all impacted items.

g. Provide a signed cover statement.

I. LEAD ABATEMENT

1. Prior to this submission of the final exposure assessment report, the CIH shall have completed the following work:

a. Tasks 1 through 4 according to the "Special Instructions – LEAD

Abatement" document (attached)

2. Submit an exposure assessment report on the impacted areas of the project.

Include the following information:

a. Describe the impacted areas by sketches, room names or other means.

Show or describe the location of each sample taken, its composition and identification number.

b. Classify each impacted space as "Major Abatement", "Minor Abatement" or "No Abatement" areas. A "Major Abatement" area requires full protection measures (sealing off, change room, shower room, etc.), and removal of all asbestos within the limits of the area. A "Minor

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Abatement" area can be decontaminated with one or more applications of the "glove and bag" approach. A "No Abatement" area requires no abatement work.

c. For each "Major Abatement" area, identify area location within building, and provide quantity and cost estimates of all LEAD within the limits of the area. Quantities are to be in linear feet of pipe and square foot of ceilings and walls. The cost is to be derived from the quantities multiplied by a unit price.

d. For each "Minor Abatement" area, provide the description, size and location of each pipe element to be decontaminated, and include a cost estimate.

e. Provide a summary of the square footage of floor space for all major and minor abatement areas, the total linear and square foot of LEAD to be abated, the total cost of abatement and a preliminary schedule of completion. Include in the cost estimate, any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

f. Provide an assessment on the impact of abatement on building sub-systems such as ceilings, lights, walls, carpets, pipes and equipment.

Provide room by room description and estimated quantities of impact items to be replaced (number of lighting fixtures, square feet of ceiling, etc.) and a summary of these quantities. Provide a cost estimate for all impacted items.

g. Provide a signed cover statement.

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J. ELECTRICAL

1. Provide a statement of the impact of the new construction to the existing distribution system. Include the projected load of the new construction. The narrative must include the advantages/disadvantages to support the systems as recommended by the Engineering Firm.

2. Provide a sheet for symbols, lighting fixture schedules, notes and abbreviations used at this submission.

3. Submit a clear, concise elementary one-line diagram of the proposed electrical system including all new equipment.

4. Provide a plot plan of the existing electrical distribution system.

K. VALUE ENGINEERING

1) A/E shall include documentation showing the recommended alternatives for the placement of the temporary HVAC unit

L. ESTIMATING

1) A/E shall include estimates of construction costs for each conceptual layout

M. BARRIER FREE DESIGN

N. FIRE PROTECTION

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WORKING DRAWINGS

1. The final approved preliminary plan shall be the basis for the development of the Working Drawings. Any changes from this plan that the Architectural/Engineering Firm proposes must be approved by the VA Project Manager prior to proceeding with the Working Drawings.

2. All plans shall be reviewed for functional and aesthetic relationships. The result of this phase shall be a set of design documents defined to the point that no further functional decisions are required.

3. Some of the project elements may not be covered by a VA Master Specification Section. It is the responsibility of the Architectural/Engineering Firm to develop the final specification requirements for each unit of work introduced into the project. New sections developed by the Architectural/Engineering Firm shall be in the same format as that used in the VA Master Specifications.

4. Review meetings shall be conducted at the end of each working drawing design phase. Two (2) weeks prior to each scheduled review meeting (set forth in SP-13 / AE Design Schedule of the contract), submit six (6) copies of drawings, specifications and cost estimates, energy analysis for review. The cost estimate shall reflect the level of completeness of each stage. The energy analysis shall detailed energy savings calculations in KW, KWH, MMBTU, cost savings, payback period, etc. After final approval of contract drawings has been received and the packages is ready for bid, submit 6 set of specification documents, one set of drawings on mylar and one set of drawings, specifications, and cost estimates on CD or DVD. Drawing files shall be in AutoCAD format, the latest version. A multipage DWF file containing all drawings in the package or shared drive access shall also be provided.

Specification documents shall be in Microsoft Word format. Estimate file shall be in Microsoft Excel format.

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65% WORKING DRAWINGS

standards and codes - federal, state and local, at the time the Contract is awarded.

A. ARCHITECTURAL

1. Submit plans with all of the revisions required from reviews in the Preliminary Phase incorporated into the plans.

2. Submit floor plans for each floor, new as well as renovated, showing all plumbing fixtures, door locations and swing, smoke and fire rated partitions and fire extinguisher cabinets. Show wall thickness and chase walls. All plans shall show column grid with columns indicated and expansion joints. Indicate and identify fixed equipment. Identify wheelchair accessible facilities.

3. Submit reflected ceiling plans for the entire scope indicating ceiling mounted equipment, lighting fixtures, air diffuser registers, etc.

4. Submit equipment floor plans incorporating comments from previous review meetings. All existing and new equipment to be installed must be identified.

5. Building sections, as needed, to define building configuration. All finish floor elevations must be indicated, as well as interstitial space, if applicable.

6. Submit typical wall sections showing construction, building materials and systems, and proposed sill and head heights of openings.

7. Show drafting symbols and abbreviations per VA standards, general notes and begin drawings for partition, door, window and louver schedules.

8. Submit demolition plans, existing finish schedule and notes, on demolition plan.

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1. Assure the original specification drafts have been edited and tailored in their application to represent accurate coordination between the drawings and specifications.

2. Submit one full set of drawings of all disciplines, fully coordinated.

C. EQUIPMENT SPECIFICATIONS

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Provide complete selection data, including catalog cuts and calculations

4. Submit any applicable material schedules

5. This submission required that the AE submit also the energy savings calculations. (KW, KWH, MMBTU, cost savings, payback period, etc.)

1. Submit applicable sections of the VA Master Specifications (MF2004 edition) edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Show necessary typical details correlating architectural and mechanical features.

4. Show sections and details so that construction features can be defined, including the interfacing with new to existing construction.

5. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section.

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E. HAZARDOUS EVALUATION FORM (SOP 138-022)

Meet, review and execute the Hazardous Evaluation Form (SOP 138-022) Section A for the referenced project at 65 % and 95% working drawing submission review

F. SANITARY

1. Add building service piping to preliminary utility plans. Include approximate size of all existing pipe and invert elevations of trunk sewers.

2. Submit calculations.

3. Submit sections of the VA Master Specifications and Details edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications.

4. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section.

G. PLUMBING

edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section.

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations.

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4. Provide complete selection and sizing data, including catalog cuts and calculations.

5. Submit any applicable equipment schedules.

6. Utilize products that have Energy Star Rating and/or FEMP-designated energy efficient products where available.

7. Use of Water Efficient Products: Contract Specifications shall include using water efficient products, including using EPA’s WaterSense Program labeled products or other water conserving products.

8. //Low-flow Lavatories and toilets or other water saving strategies such as dual-flush toilets, should be used in all locations except where infection control would be compromised.//

9. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section.

H. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

1. Provide engineering calculations of all systems. In addition to the updated room by room heating and cooling calculations, the following additional calculations shall be performed and submitted:

a. Selection of all pumps.

b. Selection of all fans.

c. Selection of all expansion tanks.

d. Selection of all steam to hot water converters and heat exchangers.

2. Provide selection data, including catalog cuts and calculations, for all HVAC equipment and drawings showing all equipment schedules.

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3. Establish coordination requirements with electrical, plumbing, and steam generation by providing revised information (if any) developed since the last submission. In addition, complete coordination with the architectural drawings (Examples: Louvers, ceiling access panels reflected ceiling plans, etc.) and structural drawings (Examples: Operating weights of ceiling and floor mounted equipment, concrete and steel supports, roof and floor openings, etc.).

4. Provide preliminary HVAC demolition drawing showing the extent of demolition work.

5. Provide complete selection and sizing data, including catalog cuts and calculations.

6. Utilize products that have Energy Star Rating and/or FEMP-designated energy efficient products where available.

7. Ventilation and Thermal Comfort: The design shall meet current ASHRAE Standard 55-2004, Thermal Environmental Conditions for Human Occupancy, and ASHRAE Standard 62.1-2004, Ventilation for Acceptable Indoor Air Quality.

I. ASBESTOS/PCB ABATEMENT

1. Prepare drawings and specifications for the asbestos and PCB abatement work reflecting the exposure assessment report. The drawings shall be separately identified from the rest of the drawings, and shall provide as a minimum the following information:

a. For each "Major Abatement" area show the limits of sealing of, the location and quantities of asbestos material, the arrangements for auxiliary rooms, such as change room, shower room, etc., the engineering of the negative air system, the path of asbestos transportation to the loading platform and location and connection to required utilities.

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b. For each "Minor Abatement" area show on plans the exact location type and length of pipe element to be abated by the "Glove and Bag" approach and any other abatement features.

c. Provide a major and minor summary of the square footage of floor space for all abatement areas, the total linear and square foot of asbestos to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

J. LEAD ABATEMENT

1. Prepare drawings and specifications for the LEAD abatement work reflecting the exposure assessment report. The drawings shall be separately identified from the rest of the drawings, and shall provide as a minimum the following information:

a. For each "Major Abatement" area show the limits of sealing of, the location and quantities of asbestos material, the arrangements for auxiliary rooms, such as change room, shower room, etc., the engineering of the negative air system, the path of asbestos transportation to the loading platform and location and connection to required utilities.

b. For each "Minor Abatement" area show on plans the exact location type and length of pipe element to be abated by the "Glove and Bag" approach and any other abatement features.

c. Provide a major and minor summary of the square footage of floor space for all abatement areas, the total linear and square foot of asbestos to be abated and the total cost of abatement. Include in

SUPPLEMENT B TO SF 252 Page 24 of 55 the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

K. ELECTRICAL

edited to reflect the scope of work of the project.

2. Submit all calculations

3. Provide complete selection and sizing data, including catalog cuts and calculations.

4. Submit any applicable equipment schedule.

5. Provide a sheet for symbols, notes and abbreviations used in this submission.

6. Submit a full set of electrical, lighting, power and signal floor plans.

7. Provide demolition plans to include the complete electrical work in all areas to be renovated.

8. Submit sections of the VA Master Specifications and Details edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications.

9. All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In

1. A/E should include estimates of construction costs associated with this submission.

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M. BARRIER FREE DESIGN

1. Submit plans incorporating comments from the previous review.

1. The AE Firm shall provide the services of a New York certified fire protection engineer for design of all fire protection systems referenced in this document and other applicable scope documents.

2. Submit plans showing layout of new/relocated equipment.

O. 138-022 Form

1. Complete and sign off 138-022 Form

AE shall submit six (6) sets of hard copies of design drawings and specifications and one (1) CD containing the same materials in .DWG files for drawing and .PDF for specification to the VA.

AE shall also submit a copy of comment resolution addressing fire protection issues to the VA for review.

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95% WORKING DRAWINGS

standards and codes - federal, state and local, at the time the Contract is awarded.

1. The 95% Working Drawing phase involves the production of complete drawings, specifications, and other documents necessary for the bidding and construction of the project. Also included at this phase are the final detailed cost estimate, the final phasing plan and the construction schedule.

2. It is the Architectural/Engineering Firm's responsibility to provide a quality set of documents. Related documents shall be complete, fully coordinated and ready for reproduction for contract.

3. Prior to reproduction for issue for construction bids, the Architectural/Engineering Firm shall make any changes to the documents identified as necessary.

4. Submit a complete set of applicable VA Master Specifications edited to reflect the scope of work of the project. Also, submit copies of any architectural specifications prepared by the Architectural/Engineering Firm from any source other than VA Master Specifications. Ensure the specifications have been edited and tailored in their application to represent accurate coordination between the drawings and specifications.

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A. ARCHITECTURAL

1. Submit a 100% complete and coordinated set of construction drawings and specifications.

2. Submit fully dimensioned floor plans showing all revisions required by comments from the previous review meetings.

3. Submit interior details.

4. Submit drafting symbols, and abbreviations, general notes and schedules that are complete and coordinated with all contract documents.

5. Submit a complete and coordinated finish schedule.

6. Submit demolition plans, existing finish schedule and notes, on demolition plans.

7. Submit completed building sections, wall sections and exterior elevations that show finish floor elevations, and indicate all building systems and materials.

8. Submit completed reflected ceiling plans for entire buildings, indicating all ceiling mounted equipment, lighting fixtures, air diffusers, registers, etc.

9. Submit equipment plans and details with all revisions from comments on previous submittal.

B. ARCHITECTURAL SPECIFICATIONS

1. Assure the original specification drafts have been edited and tailored in their application to represent accurate coordination between the drawings and specifications.

All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section.

2. Submit one full set of drawings of all disciplines, fully coordinate.

3. Submit a brief description of work for inclusion in the Pre-Solicitation Notice.

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4. Final Bid Document Submittal:

a. Revise draft specifications to incorporate:

1) All changes, resolution of conflicts and modifications noted in previous reviews.

2) Results of any drawing changes not shown on the drawings that affect the specifications.

b. Type the specifications in final format and content including any desk copy changes made by the VA staff at the previous reviews. Submit a complete set of the typed architectural specifications including one full set of final drawings of all disciplines, fully coordinate.

edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Provide complete selection data, including catalog cuts and calculations.

4. Submit any applicable material schedules.

edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations.

4. Show necessary typical details correlating architectural and mechanical features.

5. Show sections and details so that construction features can be defined, including the interfacing with new to existing construction.

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E. Hazardous Evaluation Form (SOP 138-022) Meet, review and execute the Hazardous Evaluation Form (SOP 138-022) Section A and C for the referenced project at 65 % and 95% working drawing submission review

F. SANITARY

1. Submit 100% complete drawings to include the following:

a. Previously submitted drawings that have incorporated comments of the last review.

b. Legend, notes, and details.

G. PLUMBING

edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations

4. Provide complete selection and sizing data, including catalog cuts and calculations

5. Submit any applicable equipment schedules

H. HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

1. Provide complete and final engineering calculations of all systems. In addition to the updated room by room heating and cooling calculations, the following additional calculations shall be performed and submitted:

a. Final selection of all pumps with head calculations based on the actual piping layout and takeoffs, and pressure drop through the equipment selected for the systems.

SUPPLEMENT B TO SF 252 Page 30 of 55

b. Final selection of all fans with the fan static pressure calculations based on the actual duct layouts and takeoffs, and static pressure drop through the equipment for all systems.

c. Sizing and selection of all expansion tanks based on the actual piping layout and volume computation.

d. Sizing and selection of all steam to hot water converters and heat exchangers based on the flow requirement of each terminal unit, that is, duct mounted reheat coil, box (air terminal unit) mounted reheat coil, unit heaters, convectors, finned tube radiation, radiant ceiling panels, etc.

e. Sound analysis of various systems and steps taken to ensure compliance with the specified noise levels.

2. Provide complete selection data, including catalog cuts and calculations, for all HVAC equipment and drawings showing all equipment schedules.

3. Complete the coordination requirements with electrical, plumbing, and steam generation by providing revised information (if any) developed since the last submission. In addition, complete coordination with the architectural drawings (Examples: Louvers, ceiling access panels reflected ceiling plans, etc.) and structural drawings (Examples: Operating weights of ceiling and floor mounted equipment, concrete and steel supports, roof and floor openings, etc.).

4. Submit 1/8 inch scale HVAC floor plans for all areas showing all ductwork and piping on separate floor plans. Show all duct/pipe sizes and quantities, that is, air quantities for each room and each air inlet/outlet, expressed in cubic feet per minute (CFM) and fluid quantity, where required, in gallons per minute (GPM). Show all volume dampers, fire dampers, smoke dampers, automatic control dampers, risers and drops in ductwork, air inlet/outlets, etc., on the air distribution floor plans. Show all piping specialties, such as expansion loops, anchors, valves, drip assemblies, balancing fittings, etc. on the piping floor

SUPPLEMENT B TO SF 252 Page 31 of 55 plans. All architectural room names and numbers must be shown on the floor plans along with designated smoke and smoke/fire barriers.

5. Submit 1/4 inch scale HVAC floor plans for all mechanical equipment rooms with at least two cross-sections taken at right angles to each other. Show all equipment located on roof and/or grade.

6. Provide updated design and drawings of the outside chilled water distribution work showing pipe sizes and insulation with plans, profile, sections, details and all accessories such as anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). The outside piping layout drawings shall clearly indicate interferences (if any) with the existing utilities and/or landscape elements. The scope of work shall show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work, thus, involved. The outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel and actual site inspection of the existing utility. To determine the actual location of the existing utility, should it become necessary to perform limited excavation, the Engineering Firm shall make necessary arrangements to do so in consultation with the site engineering personnel and project manager.

7. Update all automatic temperature control drawings showing revisions (if any) since the last submission. All duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of the operation shall be clearly shown on the floor plans and identified as such. For projects involving a central Engineering Control Center (ECC), provide a point schedule with intended analog/digital input/outputs, graphics capabilities and requirements of the other trades to be included in the ECC. Provide a riser diagram showing

SUPPLEMENT B TO SF 252 Page 32 of 55 locations of all field data gathering panels and their interface with the ECC.

The actual location of the ECC and peripherals should be shown on the floor plans.

8. Submit VA standard detail drawings. The details shall be edited to suit the project. Include any special details deemed useful and necessary for the project.

9. Provide complete HVAC demolition drawing showing clearly the extent of demolition work. Indicate major sizes of ductwork and piping to be dismantled.

Show capacities and sizes of the existing equipment to be removed. Show clearly, points of connection and disconnection, blankoffs, dead end flanges with isolating valves. Coordinate demolition and restoration work with other disciplines. The revised capacities of the systems affected by the demolition work shall be clearly stated together with additional efforts, if any, involved in testing, balancing and adjusting them.

10. Provide edited sections of the VA Master Specifications. Include all information which is applicable to the project.

All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In

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I. ASBESTOS/PCB ABATEMENT

1. Provide details, sections, notes and other information that is necessary for complete bid documents.

2. Prepare project specifications by editing and modifying VA Master Specifications on asbestos and PCB abatement.

All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section.

3. Provide the drawings and specifications for the restoration of the impacted building sub-systems as an integral part of the overall project design. Provide for replacing of removed asbestos insulation with acceptable non-asbestos insulation, replacing contaminated carpets, replacing old contaminated light fixtures and replacing partially torn down plaster ceilings. Coordinate work with the Architectural/Engineering Firm.

4. Provide an integrated phasing plan showing how the abatement and the general modification work will be executed. Provide some reasonable cushion between each abatement phase and the following general construction phase to allow for unforeseen delays in abatement completion.

5. Provide a major and minor summary of the square feet of floor space for all abatement areas, the total linear and square feet of asbestos to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

6. Perform Task 5 according to the "Special Instructions – Asbestos/PCB Abatement" document (attached)

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J. LEAD ABATEMENT

complete bid documents.

2. Prepare project specifications by editing and modifying VA Master Specifications on asbestos abatement.

All specification sections must be prepared in a professional manner. No writer’s notes or // slashes shall be included in the specification sections. In addition, all required references or reference specification sections shall be clearly identified in each specification section.

3. Provide the drawings and specifications for the restoration of the impacted building sub-systems as an integral part of the overall project design. Provide for replacing of removed asbestos insulation with acceptable non-asbestos insulation, replacing contaminated carpets, replacing old contaminated light fixtures and replacing partially torn down plaster ceilings. Coordinate work with the Architectural/Engineering Firm.

4. Provide an integrated phasing plan showing how the abatement and the general modification work will be executed. Provide some reasonable cushion between each abatement phase and the following general construction phase to allow for unforeseen delays in abatement completion.

5. Provide a major and minor summary of the square feet of floor space for all abatement areas, the total linear and square feet of LEAD to be abated and the total cost of abatement. Include in the cost estimate any cost for decontamination of equipment and fixtures. Provide a copy of the above summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

6. Perform Task 5 according to the "Special Instructions – LEAD Abatement" document (attached)

SUPPLEMENT B TO SF 252 Page 35 of 55

K. ELECTRICAL

edited to reflect the scope of work of the project.

2. Drawings and edited specification documents shall not contradict each other.

3. Submit all calculations

4. Provide complete selection and sizing data, including catalog cuts and calculations.

5. Submit any applicable equipment schedules. Incorporate any energy efficient strategy in selecting equipment(s).

6. Provide a sheet for symbols, notes and abbreviations used at this submission.

7. Submit a full set of electrical, lighting, power, and signal floor plans.

8. Provide demolition plans to indicate the complete electrical work in all areas to be renovated.

9. Phasing and shutdown requirements.

1. Engineering firm will provide a complete and accurate cost estimate.

2. Construction estimate will be in R.S. Means format.

3.

M. BARRIER FREE DESIGN

1. Complete all drawings and specifications. Ensure that every effort to make this facility accessible to handicapped employees and patients has been taken in this design.

1. Complete all plans and specifications. Ensure compliance with NFPA and other applicable codes

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O. PHASING REQUIREMENTS

1. Phasing requirements shall describe the general sequence of the project work, estimated project…