36C24218Q9669-002.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 1: Justification for Limiting Sources for Micro-Purchase Threshold up to the SAT

VHAPM Part 808.405-6 Limiting Sources Page 1 of 5 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For

Limiting Sources (<SAT)

Acquisition Plan Action ID: 36C242-18-AP-2018

1. Contracting Activity and Agency:

Department of Veterans Affairs Department of Veterans Affairs Network Contracting Office 2 VA Medical Center 76 Veterans Avenue 76 Veterans Avenue Bath, NY 14810 Bath, NY 14810

VISN 2

2237: 528-18-3-6085-0077

2. Description of Action: The Department of Veterasn Affairs, Network Contracting Office 2, and the VA Medical Center in Bath, NY anticipate a new, single manufacturer (brand name per FAR 6.302-1(c) firm fixed price procurement action for a-dec manufactured dental chairs and associated items. The equipment described below will be purchased and installed in the Dental Clinic at the Bath VAMC.

Order against: FSS Contract Number: V797D-70087

Name of Proposed Contractor: A-Dec, Inc.

Street Address: 2601 Crestview Drive City, State, Zip: Newberg, OR 97132 Phone: 503-537-2761

3. Description of Supplies or Services:

The estimated value of the proposed action is $219,416.13

The Bath VAMC Dental Clinic requires a total replacement of its existing dental chairs (9 each) with associated items. The chairs should facilitate neutral posture of the spine, shoulder, elbow and wrist, maintain proper body mechanics, and limit excessive reaching; provide easy access to the oral cavity for the dental staff while maintaining neutral posture. Chairs must allow height adjustment and swivel adjustment. The technical specifications/requirements are listed at the addendum.

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4. Authority:

ORDER AGAINST FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

(FAR 8.405-6(a)(1)(i)(B));

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405- 6(a)(1)(i)(C)); or

Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

5. Rationale/explanation to support cited authority:

The Canandaigua and Bath VA Medical Centers are two of five VA medical centers that comprise the VA Upstate New York Healthcare System. These two facilities have integrated to create what will be known as the VA Finger Lakes Health Care System. With the integration, the expectation is that medical providers may work at any of the facilities within the region to include Bath, Canandaigua and their respective community based outpatient clinics (Rochester, Elmira, and Wellsville). To ensure continuity in care, as well as compatibility of equipment at all facilities that will comprise the Finger Lakes Healthcare System, all facilities within the region must standardize medical equipment.

This acquisition is for the replacement of the A-DEC dental chairs in the Bath Dental Clinic that were purchased in 1998. The existing chairs have outlived their expected life by 5 years. The requested chairs will use the same plumbing and electrical connections as the existing chairs which eliminates the necessity for costly electrical and plumbing work. The salient characteristics were provided. Important considerations would be:

• Ultra thin back rest – about 1” thick https://www.acquisition.gov/?q=/browse/far/8 https://www.acquisition.gov/?q=/browse/far/8 https://www.acquisition.gov/?q=/browse/far/8 https://www.acquisition.gov/?q=/browse/far/8 https://www.acquisition.gov/?q=/browse/far/8

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Revision 01 Eff Date: 04/23/2018

• Deal articulating head rests – cushioned – have quick release.

• Three position arm rests for patient comfort.

• Lift range: 13.5” to 31.5”

• Chair must swivel

• Chair must have an automatic stio and lock-out to prevent injury to the patient and damage to the environment.

• Must be UL rated

• 300 wats

• Hydraulic system must have soft chari start and stop

• 10 year guarantee on lift cylinders

• Must have an easily programable circuit board that provides self diagnostics

• Base plate must be of cast iron

• Must be manufacutured in the USA

6. BRAND NAME ONLY (Delete this section if it does not apply): This buy is estimated to exceed $25,000 and this documentation will be posted along with the RFQ on e-Buy, as required by FAR 8.405-1(e).

7. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

Edward Lyke Contracting Officer https://www.acquisition.gov/?q=/browse/far/6

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ADDENDUM

• Model 511 Patient chairs o 120 volts o Base Color White o Foundation o Upholstery seamless o Upholstery Color Rivera o Upholstery finish standard o Chair back style standard-Double Articulating Headrest o Programmable footswitch o Contoured floor box o Duplex and QDs

• Model 521 Doctor’s Stool o Base color white o Cylinder Type Tall o No armrests o Sewn Upholstery o Upholstery color Rivera o Upholstery finish standard

• Model 522 Assistant Stool o Base color white o No backrest o Fott Ring Foot Support o Sewn Upholstery o Upholstery Color Rivera o Upholstery Finish Standard

• Model 333 Continental Radius Delivery System o Base color white o Foundation no touchpad o Mounting style for 511 chair o Standard tray holder o Wet/dry foot control o Doctor’s touchpad/delux touchpad o Quad volt inter-oral light source o Silicone handpiece tubing o Position 0 autoclavable QD Syringe o Position 1 6-pin Tubing o Position 2 EA-53LED Electric Motor o Position 3 CavitronSteri-mate ultrasonic o Position 4 4-Hole Tubing o Additional Block position (4 position control block) o Additional Whip assembly

VHAPM Part 808.405-6 Limiting Sources Page 5 of 5

Revision 01 Eff Date: 04/23/2018 o CM 2.2 control module

• Tray, 13.5X9.5X.75 inch, SST

• Model 561 Support System with Cuspidor o Base color white o 500 cuspidor o Foundation price 561 support center o 500 support link o Lower support arm

• Model 551 Assistants Instrumentation o Mounting style 511 chair o Support center style 561 support center o Long arm o Autoclavable QD Syringe o Satelec Mini LED curing light o Assistants curing light holder o No dual turret o Standard 11mm HVE o Vinyl tubing

• Dental LT, LED, Retrofit, 570L, Surf

• Installation

• Blanketwrap service