36C24218Q9579-015.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Z 528A8LumpSum ICU DOOR SECURITY UPGRADE | Actionable Package:

1/26/2018 l Current Milestone: Presolicitation l Proposed Posting: tbd l Proposed Award: 7/15/2018 l Comments:

6/04/2018-The only bid received is much higher than the 12208-3410 36C24218Q9579 08-10-2018 N 561621 Department of Veterans Affairs Network Contracting Office 02 20 Madison Ave Ext Albany NY 12208-3410 Tony Clemente, Tony.Clemente@va.gov Network Contracting Office 02 20 Madison Ave Ext Albany, NY 12203 Department of Veterans Affairs Stratton VA Medical Center 113 Holland Ave Albany, NY 12208

USA

http://vaww.visn2.va.gov/albany/index.asp Department of Veterans Affairs tony.clemente@va.gov tony.clemente@va.gov

Stratton VA Medical Center in Albany, New York is requesting quotes for all labor, material, hardware, software programming, to install card access, intercom, electric door operators, and magnetic holding devices on doors as outlined in this SOW Background information - Installed at the Stratton VA is a Lenel Onguard access control system which currently has 300+ card/proximity/PIN readers, addressable intercom stations, and 90 addressable cameras for security monitoring. All work will be during normal business hours M-F with coordination through the VA COR for this project. All material must be approved and submitted for acceptance by the VA COR prior to installation. All work must comply with department infection control risk assessment guidelines and an ICRA obtained with the coordinated efforts of the VA COR for this project. Upon arrival, all contracted personnel must obtain a visitors day pass while work is being performed.

COMBINED SYNOPSIS/SOLICITATION FOR SECURITY UPGRADES – ICU DOORS, ALBANY VA MEDICAL CENTER

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13 -“ Simplified Procedures for Certain Commercial Items”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24218Q9579.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-98.

(iv) This procurement is being issued as small business set aside open market solicitation. The North American Industry Classification System (NAICS) code is 561621 Security System Services with a small business size standard of $20.5 Million.

(v) The Contractor shall provide pricing to provide Security Upgrades – ICU Doors, Albany VA Medical Center. See SOW below:

36C24218Q9579

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Stratton VA Medical Center Albany, New York

Request for Services - Statement of Work (SOW)

SECURITY UPGRADES – ICU DOORS

General Scope of Work: Stratton VA Medical Center in Albany, New York is requesting quotes for all labor, material, hardware, software programming, to install card access, intercom, electric door operators, and magnetic holding devices on doors as outlined in this SOW. Please note: Lenel products are sold exclusively through a global network of Lenel-authorized integrators. Value Added Resellers (VARs) sell, install and service OnGuard®.

Background – Installed at the Stratton VA in a Lenel Onguard access control system which currently has 300+ card/proximity/PIN readers, addressable intercom stations, and 90 addressable cameras for security monitoring. All work will be during normal business hours M-F with coordination through the VA COR for this project. All material must be approved and submitted for acceptance by the VA COR prior to installation. All work must comply with department infection control risk assessment guidelines and an ICRA obtained with the coordinated efforts of the VA COR for this project. Upon arrival, all contracted personnel must obtain a visitors day pass while work is being performed.

A. Scope of Work:

1. ICU main receptionist entrance:

Double doors into the ICU on the 2nd floor D-Wing need to be secured to allow Card/PIN access, programmed through the currently installed Lenel Onguard system. Magnetic pad type locking mechanisms (mag-locks) will be installed to secure the doors.

An intercom system is to be installed with video and audio capability. A master desk console inside the ICU and an outside wall station for requesting access will be installed. . Also installed, as part of this security system, is an electronic automatic door operator with dual swing operation, request to exit push pads with remote control capability to allow doors to “swing” open upon exiting the space.

Also installed, as outlined in NFPA 101, an emergency release installed outside the suite to allow “emergency” override of the mag locks.

As these doors are used for egress evacuation, it is the intent of this SOW that ALL work comply with NFPA 101 under existing conditions, (Locking Doors in Means of Egress) Current edition for NFPA 101 must be followed.

1. Upon activation of the fire alarm the doors will automatically unlock. This feature is currently used on the existing doors, but will need to be tied in to the new control sequence.

2. There will be provision to have installed an “automatic emergency release” outside the space to unlock the door magnets. This manual “pull to open” device will interrupt the power going to the magnets in the event an override is needed.

3. Request to exit, battery powered, remote control “push-pads” will be installed inside the area to allow access out. Doors will automatically open upon activation of these devices through the newly installed automatic door opener.

4. Electric automatic door operator (Nabco Gyro-Tech 710) will be installed allowing for opposite swing operation upon entrance and exit. This device will be installed as such to allow proper swing in and out with the current doors and door frame existing.

5. Remote access will be allowed through the audio/video intercom system. 1 Base unit at the control desk and one wall station with audio video capability. Remote door open will be installed as part of the base station capability.

6. HID PIV Class RK-40 access control proximity/PIN reader installed outside suite.

7. Forced door contacts will be installed and tied into the Lenel OnGuard system.

8. Mag-Lock power panel will need to be installed above the ceiling to supply 120 volts for the mag lock magnets.

2. Rear ICU Entrance:

Double doors into the ICU on the 2nd floor D-Wing (rear) need to be secured to allow Card/PIN access, programmed through the currently installed Lenel Onguard system. Magnetic pad type locking mechanisms (mag-locks) will be installed to secure the doors.

An intercom system is to be installed with video and audio capability. A master desk console inside the ICU and an outside wall station for requesting access will be installed. . Also installed, as part of this security system, is an electronic automatic door operator with dual swing operation, request to exit push pads with remote control capability to allow doors to “swing” open upon exiting the space.

Also installed, as outlined in NFPA 101, an emergency release installed inside the suite to allow “emergency” override of the mag locks for exiting purposes.

As these doors are used for egress evacuation, it is the intent of this SOW that ALL work comply with NFPA 101 under existing conditions, (Locking Doors in Means of Egress) Current edition for NFPA 101 must be followed.

1. Upon activation of the fire alarm the doors will automatically unlock. This feature is currently used on the existing doors, but will need to be tied in to the new control sequence.

2. There will be provision to have installed an “automatic emergency release” outside the space to unlock the door magnets. This manual “pull to open” device will interrupt the power going to the magnets in the event an override is needed.

3. Request to exit, battery powered, remote control “push-pads” will be installed inside the area to allow access out. Doors will automatically open upon activation of these devices through the newly installed automatic door opener.

4. Electric automatic door operator (Nabco Gyro-Tech 710) will be installed allowing for opposite swing operation upon entrance and exit. This device will be installed as such to allow proper swing in and out with the current doors and door frame existing.

5. Remote access will be allowed through the audio/video intercom system. 1 Base unit at the control desk and one wall station with audio video capability. Remote door open will be installed as part of the base station capability.

6. HID PIV Class RK-40 access control proximity/PIN reader installed outside suite.

7. Forced door contacts will be installed and tied into the Lenel OnGuard system.

8. Mag-Lock power panel will need to be installed above the ceiling to supply 120 volts for the mag lock magnets.

9. On the rear side ICU doors there will be ceiling mounted sensors to allow doors to remain open in the event patient beds are being moved in and out of the suite.

3. Dialysis Doors:

The doors at the opposite end of the 2D corridor are currently locked with swipe access only. These doors will need to have installed a manual “pull to override” switch to comply with NFPA 101. As part of this SOW, it is the intent to have this switch installed.

4. Security System Infrastructure:

In the 2D/2C area there are various control boards, power panels, and access control modules in the ceilings for Lenel OnGuard system. These circuit boards are already in use and control various mag locks, swipe card readers, in this general area.

It is unknown at this time if these circuit boards have “spare” open ports to allow for work under this SOW. It is the intent, and highly recommended, to have a walk through with vendors and contractors prior to bidding as there is unknowns at this time.

5. Work by others:

120 volt electrical power will be provided by the VA in areas requiring line voltage for control boards, mag lock power supplies, etc.

Period of performance is 60 days from Notice to proceed

Contracting Office Address:

VISN 2 Network Contracting Office - Albany 20 Madison Ave Extension Albany, New York 12203

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

Place of Performance ALBANY VA Medical Center 113 Holland Avenue

ALBANY, NY 12208

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition.

1. solicitation number for this requirement as 36C24218Q9579

1. Name, address and telephone number of offeror

1. Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Failure to address all of the evaluation factors will result in your package being determined incomplete.

1. Terms of any express warranty

1. Quality Control Plan

1. Price. Price should be for all services detailed in section “v” of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete.

1. Acknowledgement of any solicitation amendments

1. Past performance information

1. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

A failure to comply with all the instructions will result in your package being determined unacceptable.

The following provisions are included as addenda to FAR 52.212-1:

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items (OCTOBER 2014), applied to this acquisition.

(a)Award shall be made to the contractor who offers the Lowest priced, Technically acceptable package considering technical capability, past performance, and price. The government shall evaluate information based on the following evaluation criteria:

(1) Technical capability - Contractor shall provide a maximum 10 page capability statement demonstrating their ability to meet all of the requirements of the SOW.

a. The contractor must be able to supply the Lenel Licensing required.

b. Contractor must provide past experience with Lenel Systems.

(2) Past performance - Contractor must provide three references for contract of similar scope and magnitude to be evaluated. The contractors Past Performance shall also be reviewed in PPIRs; Individuals with no past performance shall receive a neutral rating for this evaluation factor.

(3) Price - The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.237-2

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

(xiii) The Service Contract Act of 1965 does apply to this procurement, the applicable wage determination is attached to this combined synopsis/solicitation

(xiv) N/A

(xv) This is an open-market total small business set-aside combined synopsis/solicitation for Security Upgrades - ICU doors at the ALBANY VA Medical Center as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 16:00 PM EST, Wednesday, August 10, 2018. The government shall only accept electronic submissions via email, please send all quotations to Tony.Clemente@va.gov. RFI’s will not be accepted after Wednesday August 3, 2018 at 12:00 pm EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Tony Clemente, Contracting Officer, 518-626-6979; Tony.Clemente@va.gov.

See attached document: ICU Doors pictures.

See attached document: WAGE DETERMINATIONS.