-16004.docx

?.## STATEMENT OF WORK

Veterans Canteen Service Refrigeration Equipment Maintenance and Repair Services

Classification Code: J – Maintenance, Repair, and Rebuilding of Equipment

NAICS Code: 811 – Repair and Maintenance/811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Agency: Department of Veterans Affairs, Veterans Healthcare Administration

Location: Northport VA Medical Center (VAMC)

Title: Kitchen and Food Service Equipment Maintenance Repair Services

The contractor shall provide all management, supervision, labor, tools, equipment, and materials necessary to maintain and repair government owned refrigeration equipment located in the Veterans Canteen Service (VCS) at the Northport VAMC. This includes as needed services, such as, preventive and emergency maintenance, repair, inspection, and relocation of equipment, as required. This also includes the Contractor providing an HVAC Technician with at least five (5) years’ experience in commercial refrigeration equipment operations and maintenance. A Universal Certification is preferred, however, a Type I Certification under EPA Section 608 is acceptable. The contractor shall maintain and repair the government owned kitchen and food service in accordance with manufacturer’s standards.

The applicable North American Industry Classification System (NAICS) code for this acquisition is 811310 Food machinery repair and maintenance services. The small business size standard for this code is $7.5 Million. The small business prime contractor will be required to meet the requirements of FAR Clause 52.219-14, Limitations on Subcontracting, in that “at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” Your Capability Statement should demonstrate how you plan to meet this requirement.

All VCS refrigeration equipment shall be included in this section. This includes all installed refrigeration equipment in the VCS kitchen in Building 200. Refrigeration equipment includes low/medium temperature refrigerators, ice machines, freezers, and point-of-use (POU) appliances. The contractor shall conduct all scheduled and unscheduled maintenance and emergency repair services.

Unscheduled maintenance for repairs not exceeding the micro-purchase threshold of $2,500.00 shall be borne by the contractor. Unscheduled maintenance exceeding the micro-purchase threshold of $2,500.00 will be handled under a Government approved technical instruction, with the expense (if exceeding $2,500.00) to be borne by the Government.

Repair Services: All repairs based on discrepancies noted during inspections will be submitted to the COR or designee within 24 hours of discrepancies discovery for items that are not service affecting. Service affecting items such as those that place a unit out of service will be submitted prior to the close of business for that day. All work will be conducted in a manner that will provide minimal disruption to the employees, residents and visitors of the Northport VAMC facility.

The Contractor shall submit a quote (detailing the required parts and labor hours) to perform the repair. The Government is required to determine the quoted pricing is fair and reasonable. Repair services will be authorized via the issuance of a modification or task order on an as needed basis. (*Note: If quoted pricing is determined not fair and reasonable, repair services will be sought via a separate contract action.)

Non- emergency Repair Services: Non-emergency repair services are defined as repairs necessary to maintain the kitchen and food service equipment in accordance with manufacturer’s standards. From the time that authorization is issued via a modification or task order, the Contractor will have a 72-hour or less response time for all non-emergency repairs. Repairs may be conducted during or after normal business hours, applicable pre-negotiated labor rates shall apply. The Contractor will be responsible for obtaining approval from the COR prior to accessing the worksite and coordinating any shutdown(s) to perform repairs.

Emergency Repair Services: Emergency repair services are defined as repairs required to maintain the operational readiness (i.e. minimum ability to sustain critical equipment) of the Meiko Dish Machine. From the time that authorization is issued via a modification or task order, the Contractor will have a 2-hour or less response time for all emergency repairs. Repairs may be conducted during or after normal business hours, applicable pre-negotiated labor rates shall apply. The Contractor will be responsible for obtaining approval from the COR prior to accessing the worksite and coordinating any shutdown(s) to perform repairs.

Parts: The Contractor shall be responsible for purchasing all parts; however, the Contractor may be asked to provide quotes from their distributors should the Government wish to determine if the quoted pricing is fair and reasonable.

The Contractor shall have ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. All parts shall be of current manufacturer and have complete versatility with the presently installed equipment. All parts will be sold as new, be OEM, and perform identically to the original equipment specifications, unless an upgrade is required. (Rebuilt parts, used parts, or those removed from another system shall not be installed without written approval by the COR.)

It is understood that defective parts replaced during any service shall remain the property of the VA and disposal of the same will be determined by the COR.

?.## VETERANS CANTEEN EQUIPMENT LIST