36C24218B0166-002.pdf

SCOPE OF WORK

Project No. 528A5-18-512

Roof Replacement for Connecting Corridors, Building 39 and Flat Roofs Canandaigua, VA Medical Center, 400 Fort Hill Avenue Canandaigua, NY 14424

The general scope of this project is to replace existing roof systems on 10 connecting corridors (CC), and Building 39 roof and replace or provide roof repairs to five (5) EPDM flat roofs on Buildings 1, 5, and 7 of the VA Medical Center, Canandaigua, NY. Provide a schedule of values for each of the following:

1. Ten (10) connecting corridors

2. Building 39 (nurses barn)

3. South end and South West flat roofs Building 1

4. North flat roof Building 5

5. South West and North West flat roof Building 7

A. EXISTING CONDITIONS

The Canandaigua VAMC is a campus facility with many (more than 30) buildings located on over 150 acres. Many of the facility buildings are eligible for inclusion on the historic register. These buildings and roofs match the existing structures and must be replaced and repaired to maintain conformity.

There are ten (10) connecting corridors (CC), one (1) standalone building, and four (4) flat roofs on three different buildings in this scope consisting of a mixture of natural slate shingle sloped roofs, Built Up Roofing over wood deck, and EPDM flat roofs. The breakdown of the roofing type and materials are listed as follows:

Existing Condition 1 Natural Slate Roof at Connecting Corridors:

Eight connecting corridors throughout the campus ranging from approximately 6-30 squares each consist of natural slate shingles over wood decking. The roof eaves range from approximately 4’ above finish grade to 12’ above finish grade. The existing roofing system is approximately 80 years old and has started to fail. Ventilation is achieved by a ridge vent at the peak, and rectangular aluminum vents cut into the wall under the eaves.

Existing Condition 2 EPDM Roof above Natural Slate:

The corridor connecting buildings 4 and 5 was renovated to allow access to both the ground floor and first floor of building 5. The corridor was extended to be double the width, with a natural slate roof on the lower portion, and EPDM flat roof over the top. The EPDM flat roof is fully adhered over polyisocyanurate attached to a wood deck.

Existing Condition 3 EPDM Roof at parapet:

The majority of connecting corridors have EPDM flat roofs at either end where they connect to the respective buildings. The EPDM is fully adhered over polyisocyanurate; adhered to a concrete deck.

There is a combination of scuppers and roof drains to remove the rain water from the roofing system.

Existing Condition Building 39

Building 39 is an unoccupied, non-climate controlled storage garage. The existing roof system is 1 layer built up roof system approximately 25 years old over a wood deck. Water infiltration has led to some roof deck degradation.

Existing conditions EPDM roofs Buildings 1, 5, and 7

EPDM roof systems on buildings 1, 5, and 7 range from approximately 10 to 20 years old.

Current roof system is a fully adhered EPDM with polyisocyanurate insulation over a concrete roof deck.

All roofs are surrounded by parapet walls. Building 1 flat roofs have HVAC equipment mounted onto curbs. Roofs are currently leaking. It is expected that some or all insulation will need to be replaced. A combination of scuppers and roof drains are installed to remove rain water from the roofing system.

B. GENERAL REQUIREMENTS:

1. Contractor is encouraged to and responsible for field verifying all existing conditions, and dimension pre-bid and pre-construction. Every effort has been made to provide accurate drawings and dimensions to the greatest extent possible. Any and all dimensions provided are for reference only and should be verified by the bidding contractor.

2. For bidding purposes, bidder should assume 20% of all wood deck will need to be repaired or replaced. After award, Contractor shall include in their schedule of values the cost per square foot for replacing wood decking. Contractor will be responsible for scheduling inspections of decking with COR and agree upon areas that will need to be replaced prior to installing any new materials.

3. Connecting Corridors

a. Remove all natural slate shingles from above listed connecting corridors and dispose of, inspect, roof deck, flashings, facia, and ventilation.

b. Replace any damaged roof decking or flashing as necessary.

c. Install Ice and Water Protection over entire roof deck.

d. Install new aluminum drip and rake edge.

e. Install Ecostar synthetic slate shingles or equivalent. Shingle color to match adjacent buildings.

f. Install copper snow guards above any entry ways or walk areas.

g. Install attic guard ventilation where necessary.

4. EPDM over wood deck

a. Remove existing membrane and insulation and dispose of, inspect roof deck and flashings.

b. Replace any damaged roof deck and flashing as necessary.

c. Install by mechanically fastening new polyisocyanurate insulation. Insulation thickness and R value shall match existing unless additional requirements by building codes or manufacturer.

d. Install new drip edge, gravel stop, or termination as required.

e. Install fully adhered .060 non-reinforced EPDM roof system.

f. Install all flashings and accessories as specified in drawings, specifications, or by manufacturer.

g. Provide 10 year manufacturer's labor and material warranty.

5. EPDM over concrete deck Buildings 1,5,7 and Connecting Corridors

a. Remove existing membrane and insulation and dispose of, inspect roof deck and flashings.

b. Clean or prepare concrete roof deck to meet manufacturer’s specifications.

c. Install new polyisocyanurate insulation. Insulation thickness and R value shall match existing unless additional requirements by building codes or manufacturer.

d. Install new drip edge, gravel stop, or termination as required.

e. Install fully adhered .060 non-reinforced EPDM roof system.

f. Install all flashings and accessories as specified in drawings, specifications, or by manufacturer.

g. Provide 10 year manufacturer's labor and material warranty.

6. Steel panel over wood deck (Building 39)

a. Remove existing built-up-roofing, underlayment and inspect roof deck.

b. Replace any damaged decking.

c. Install underlayment per manufacturer’s recommendations.

d. Install steel roofing and accessories.

7. All roof systems in this scope of work shall be designed and installed to withstand a minimum of a 100 MPH wind load.

8. All flashing and products will be installed per manufacturer's recommendations and contract drawings.

9. Unless otherwise stated, the contractor will provide a 2 year full repair/replace warranty and a 25 year manufacturer warranty. Warranty shall cover all material, parts, labor, freight and equipment.

Note - see"Warranty of Construction" under General Conditions in the solicitation/contract document.

10. The contractor will construct all structural members, sheeting, roof insulation, and EPDM rubberized roof membrane and sealants.

11. The contractor will supply and ship to the job site all construction materials. The contractor shall supply all construction equipment.

12. The contractor will provide and deliver adequate waste dumpsters. All construction waste, scrap, demolished and removed materials shall be removed and hauled from the VAMC water treatment plant property and properly disposed of by the contractor.

13. The Contractor is responsible for transporting both demolished and new material to and from the work area. VAMC elevators may not be used to transport material and equipment without prior written permission from VAMC Engineering and COR.

14. The contractor will provide and enforce the use of and all required safety equipment, personal protective equipment (PPE), all fall protection equipment, and all fire extinguishing equipment.

15. Contractor shall adhere to all building codes current at time of design and/or construction.

16. The contractor shall supply the VAMC Engineering department with all shop drawings in the latest AutoCAD version.

17. The Contractor shall secure the immediate work area to insure the safety of the VAMC staff and to ensure the necessary work area is available. Barricade the parking lot as required for construction, material storage and deliveries.

18. The installation, equipment, materials, workmanship, examination, inspection and testing shall be in strict accordance with the following:

19. The Project Specifications and The Department of Veterans Affairs VHA Master Construction Specifications# supersede any and all drawings. The contractor will, at minimum, meet all specifications and requirements of NEC, NEMA, and NFPA.

20. In addition to the preceding, all contractors will meet or exceed The Department of Veterans Affairs VHA Master Construction Specifications[A]. All work shall meet the following conditions:

A. All applicable federal, state and local codes including:

B. National Electrical Code (NEC)

C. NFPA (National Fire Protection Association)

D. NEMA (National Electrical Manufacturers Association)

E. ANSI - American National Standards Institute

F. UL (Underwriters Laboratories)

G. OSHA (Occupational Safety and Health Administration) standards.

H. Section FSB1: Permit Required Work§.

I. Section FS13: Installation Requirements: Proximity to Fire Suppression Systems#

J. [A] The Department of Veterans Affairs VHA Master Construction specifications:

The contractor shall design, construct and perform all work in compliance with The Department of Veterans Affairs VHA Master Construction specifications:

1. Permits are required for all work that will penetrate or disturb existing smoke and fire barriers. Prior to performing work, the Contractor will obtain a Smoke and Fire Barrier Permit issued by The V.A.M.C. Fire Department. Fire and smoke barriers may be identified in a number of ways including decals on walls and surfaces or by other means including drawings, site surveys, scope of work, pictures, and/or diagrams.) All work performed under The Smoke and Fire Barrier Permit is subject to inspection and approval by The V.A.M.C. Fire Department. The V.A.M.C. Fire Department issues and closes The Smoke and Fire Barrier Permit.

2. The contractor will install all systems including piping, conduit, wiring and ductwork to maintain a minimum clearance from all existing and installed sprinkler heads. The contractor will ensure that all installations provide the correct clearance (distance from) per NFPA Code 13. Any obstructions at or below the sprinkler head must not impede the spray pattern of the head from developing.

05-01-17

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS DATE

00 01 15 List of Drawing Sheets 07-15

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-15 01 32 16.15 Project Schedules (Small Projects) 02-15 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 35 26 Safety Requirements 02-17 01 42 19 Reference Standards 05-16 01 74 19 Construction Waste Management 09-13 01 81 13.02 Sustainability Certification Requirements – LEED NC V4 09-15

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 02-15

DIVISION 06 – WOOD,PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-15

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 01 50.19 Preparation for Re-Roofing 02-16 07 22 00 Roof and Deck Insulation 02-16 07 31 26 Slate Shingles 02-16 07 53 23 Ethylene-Propylene-Diene-Monomer Roofing 02-16 07 60 00 Flashing and Sheet Metal 07-14 07 71 00 Roof Specialties 10-15 07 72 00 Roof Accessories 10-15 07 84 00 Firestopping 02-16 07 92 00 Joint Sealants 10-15 07 95 13 Expansion Joint Cover Assemblies 02-16

07-01-15

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GI-001 COVER SHEET & DRAWING INDEX

GI101 GENERAL INFORMATION

GI102 GENERAL NOTES & SYMBOLS

A-101 CONNECTING COORIDOR 4/5 PLANS & SECTIONS

A-102 CONNECTING COORIDOR 5/6 PLANS & SECTIONS

A-103 CONNECTING COORIDOR 6/7 PLANS & SECTIONS

A-104 CONNECTING COORIDOR 7/8 PLANS & SECTIONS

A-105 CONNECTING COORIDOR 8/37/9 PLANS & SECTIONS

A-106 CONNECTING COORIDOR 2/4 PLANS & SECTIONS

A-107 CONNECTING COORIDOR 2/3 PLANS & SECTIONS

A-108 CONNECTING COORIDOR 9/33/3 PLANS & SECTIONS

A-109 CONNECTING COORIDOR 37-36 & 118/36 PLANS

A-110 BILDING 39

A-111 BUILDINGS 1,5,&7 FLAT ROOFS

A-501 ROOF DETAILS

A-502 EPDM DETAILS

- - - END - - -

11-01-15 i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

1.10 RESTORATION

1.14 AS-BUILT DRAWINGS

1.15 USE OF ROADWAYS

1.23 TESTS

1.24 INSTRUCTIONS

1.32 HISTORIC PRESERVATION

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the replacement of roofs on 6 connecting corridors as required by drawings and specifications.

B. Visits to the site by Bidders may be made only during the scheduled site visit as outlined in the solicitation documents.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, Provide all materials, equipment, and labor to:

1. Remove and replace existing Natural slate from six (6)Connecting

Corridors (4/5, 5/6, 6/7, 7/8, 8/9-37, and 9/3-33) repair decking, install underlayment, flashings, and synthetic slate shingles in order to provide a complete water tight assembly.

2. Remove and replace EPDM roofing on Connecting Corridor 4/5

01 00 00 -2

3. Remove existing Built-Up-Roofing from Building 39 repair roof deck, install underlayment, metal roof panels, and accessories.

4. Repair 4 flat roofs on buildings 1,5, and 7.

B. ALTERNATE NO.1: Provide all materials, equipment, and labor to:

1. Remove and replace existing Natural slate from connecting corridors

2/3, 2/4, 36/37.

C. ALTERNATE NO. 2 Provide all materials, equipment, and labor to:

1. Fully Replace 4 flat roofs on buildings 1,5, and 7.

2. Inspect and repair as necessary connecting corridor 36/118.

D. ALTERNATE NO. 3 Provide all materials, equipment, and labor to:

1. Fully replace South West flat roof on Building 1.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense,.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

01 00 00 -3

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

D. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (CORfor the purpose of security inspections of every area of project.

E. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

01 00 00 -4

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General

Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by

01 00 00 -5 the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as shown on the drawings. E. Workmen are subject to rules of Medical applicable to their conduct.

E*. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

F. Execute work so as to interfere as little as possible with normal functioning of the Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly

01 00 00 -6 by patients or medical personnel, and Contractor's personnel, except as permitted by the COR.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than five work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

F*. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

01 00 00 -7

To insure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing to insure accomplishment of this work in successive phases mutually agreeable to

COR and Contractor, as follows:

Phase I:

Phase II:

H. All connecting corridors may be occupied during performance of work;

however exterior areas around buildings may be coordined off as necessary.

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

2. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while alterations are performed.

01 00 00 -8

I. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 6 ft (six feet) minimum height, around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR.

J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, 01 00 00 -9

REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR

ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

01 00 00 -10

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR all areas in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both Contractor and COR, and provide to the Contracting

Officer. This report shall list by areas:

1. Existing condition of all work areas, storage/laydown areas, and travel routes.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on

01 00 00 -11 conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

01 00 00 -12

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(FAR 52.236-9)

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be

01 00 00 -13 defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR’s review, as often as requested and will be reviewed with all payment requests.

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C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on the Medical

Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

B. When new permanent roads are to be a part of this contract, Contractor may construct them immediately for use to facilitate building operations. These roads may be used by all who have business thereon within zone of building operations.

C. When certain buildings (or parts of certain buildings) are required to be completed in advance of general date of completion, all roads leading thereto must be completed and available for use at time set for completion of such buildings or parts thereof.

1.23 TESTS

1.24 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed

01 00 00 -15 guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed.

This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

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1.32 HISTORIC PRESERVATION

Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

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SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

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D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

1.3 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not

01 33 23 - 3 be all inclusive and additional submittals may be required by the specifications. The Contractor is not relieved from supplying submittals required by the contract documents but which have been omitted from the submittal register.

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The VA will provide the initial submittal register in electronic format. Thereafter, the Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the

VA.

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

E. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

C. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

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C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned with review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location and number.

2. Construction contract number.

3. Date of the drawings and revisions.

4. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission, add alphabetic suffix on submittal description.

For example, submittal 18 would become 18A, to indicate resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

G. Stamp, sign, and date each submittal transmittal form indicating action taken.

H. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following:

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| CONTRACTOR |

| (Firm Name) |

| Approved |

| Approved with corrections as noted on submittal data and/or |

| attached sheets(s) |

| SIGNATURE: |

| TITLE: |

| DATE: |

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

B. Compile the electronic submittal file as a single, complete document.

Name the electronic submittal file specifically according to its contents.

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

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D. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer.

E. Provide electronic documents over 5MB through an electronic FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic

FTP file sharing system for the construction contract period of performance.

F. Provide hard copies of submittals when requested by the Contracting

Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA.

1.7 SAMPLES

A. Submit two sets of physical samples…