36C24126Q0851 Soliciatation.docx

Combined Synopsis-Solicitation for Commercial Products and Commercial Services RFQ: 36C24126Q0851 Physicist Services Description of Services This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is set-aside for 100% Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541690, with a small business size standard of $19 million.

The FSC/PSC is H958.

The Network Contracting Office (NCO) 1- New England is seeking a qualified contractor to provide Physicist and Health Safety Officer Services for the VAMC Manchester.

If you have any questions or concerns regarding this solicitation, they should be forwarded in writing via email to the Point of Contact listed below:

Pamela L. Parham pamela.parham3@va.gov

All interested companies shall provide quotations for the following:

Supplies/Services

Products

(START OF STATEMENT OF WORK)

(1) Summary: Furnish all labor, tools, equipment, material and travel to perform Nuclear Radiation Health Physics Coverage for the Manchester VAMC Imaging and Dental Departments.

(2) Hours of Coverage: 0800-1600hrs Monday through Friday, excluding National Holidays.

(3) Response Time: This contract includes intervening calls and emergency calls between scheduled inspections. In an emergency, a telephonic response is required within 30 minutes of notification and, if requested, the Contractor shall be on site within 1 hour (for spills, equipment failure, and other emergencies). All other work will be coordinated through the Radiation Safety Officer and Imaging Program Director and will be conducted without undue delay. All work shall be in accordance with good commercial practice and conform to all NRC and Joint Commission rules and regulations.

(4) Due to the sensitive nature of radiation safety and imaging physics services, all items within this statement of work shall be provided by employees of the bidder. Subcontracting is prohibited.

(5) Qualification of Vendor: The contractor shall obtain all necessary licenses and/or permits required to perform this work as a Health Physicist under the NRC, NHPP and Joint Commission rules and regulations.

(6) The personnel will perform functions that require them to access VA systems and VA sensitive information.

Specifications of Work:

1. The vendor shall perform the function of a consulting health physicist for the nuclear medicine program at the Manchester VA Medical Center.

a. Provide materials for the RSO to conduct radiation safety training to nuclear medicine staff covering permit uses and conditions.

b. Provide template policy documentation for nuclear medicine department to maintain standing orders process.

c. Provide access to template material necessary to facilitate radiation safety program.

d. Provide triennial DOT training to nuclear medicine staff which includes ASRT CEUs.

e. Oversee footprint management for areas using unsealed radioactivity.

f. Calibration of all handheld radiation detection instruments, including Geiger Counters, used to make compliance measurements. Calibration of handheld instruments, including Geiger counters, is to include minor repair and battery replacements.

g. Supply decay charts for dose calibrator calibration sources, including acceptable error limits such that the daily calibrator check may easily comply with regulations.

h. Provide evidence that the HP can be available on site within 1hr and available over the phone within 30 minutes.

i. In the event the Radiation Safety Officer is unavailable, provide Radiation Safety Officer services for the facility.

2. The vendor shall perform the function of a diagnostic medical physicist for the Manchester VA Medical Center.

a. Provide shielding integrity checks for all new installations of x-ray equipment.

b. Provide recommendations for validation of workload from x-ray imaging equipment to confirm shielding recommended is adequate to meet public dose regulations.

c. If requested, provide materials for MRI safety I and II training to all staff members who require it.

d. Provide guidance on appropriateness of MRI scanning protocol for MRI conditional devices. When requested, participate in quarterly MRI safety committee meetings (for physician education)

e. Provide CT dose optimization training to CT technologists on an annual basis which includes ASRT CEUs.

f. Provide local policy review and guidance to meet most recent NHPP, TJC, and professional society practices (for example, patient gonadal and fetal shielding).

g. Oversee footprint management for x-ray equipment used at facility.

h. Provide training to clinical engineering staff for dose output testing on all necessary makes and models of equipment for post repair testing.

i. Provide evidence that the diagnostic medical physicist can be available on site within 1hr and available over the phone within 30 minutes.

j. Conduct initial testing of x-ray producing imaging equipment upon receipt and prior to clinical use. The performance evaluation is conducted with non-invasive x-ray analyzers and includes a comprehensive computerized detailed report including the establishment of skin-entry doses for routine procedures on each unit in compliance with NHPP regulations and The Joint Commission accreditation requirements.

Assessments must include all radiation protection aspects of each room and each system in terms of x-ray generation operating parameters, image performance, and scatter radiation. All x-ray equipment requires physics testing prior to initial clinical use. Further, the vendor shall conduct testing of X-ray equipment as necessary following major repair, tube replacement, or questionable performance. The testing frequency will follow the previous year’s annual testing with the timing of annual testing to be determined by the COTR.

The testing shall include at a minimum:

i. General Radiography: Assessment of equipment shall include measurement of kVp, mA, time, reproducibility, linearity, accuracy, HVL, and collimation; high contrast resolution and low contrast detectability. Patient skin entrance exposures shall be calculated annually for posting in the control booth, based on typical kVp and mAs supplied by VAMC for various views.

ii. Fluoroscopy: Assessment of equipment shall include kVp and HVL accuracy, skin-entry dose for small, medium, and large patients for all operating parameters of the equipment to assist in compliance with VA regulations requiring action when skin entry doses exceed 3 Gy, or other equivalent regulations. An estimated procedure fluoro time beyond which investigation should be triggered to determine whether or not the 3 Gy, or other applicable threshold has been reached is provided. Assistance with the calculation of the patient dose for such cases is also provided, for no extra charge. Scatter radiation measurements, air kerma accuracy, cumulative air kerma accuracy, high contrast resolution, and low contrast resolution tests shall be included.

iii. Dental x-ray: Testing for equipment including fixed, portable, and handheld planar x-ray units and dental cone-beam CT systems shall be evaluated for kV accuracy, radiation output, HVL and reproducibility, as applicable to the type of system.

iv. Bone Densitometers: Testing shall include patient skin entrance exposure for four standard protocols, with a more detailed assessment of different operating modes for one of those protocols, and scatter measurements.

v. Miscellaneous equipment: such as cabinet x-ray systems are tested to FDA standards of external exposure rates, door interlocks and beam-on indicators, as well as radiation output with varying kV and timer settings as applicable to the system.

vi. Computed Tomography: Annual CT system evaluations per The Joint Commission and ACR stipulations (if necessary) shall be inclusive of dosimetry measurements and comparisons to displayed CTDI to ensure accuracy within 20%, or manufacturer’s standards if applicable; Half Value Layer; collimation vs. dose distribution; mAs linearity; and scatter. Radiation beam thickness measurements of all available NxT combinations are made by exposing radiochromic film, with graphical analysis at the full width half maximum (FWHM) of each width by means of specialized graphical analysis software. Up to 4 clinical protocols are evaluated for CT number accuracy, low-contrast detectability, contrast to noise ratio, and high contrast resolution, using an imaging phantom. Image uniformity, artifacts, distance measurement accuracy, congruence of laser and slice plane and table incrementation accuracy, and scout prescription accuracy are also evaluated. Two or three additional protocols are reviewed for examining technique factors, dose levels and appropriateness of image reconstruction methods. Gray level performance of CT acquisition monitors is performed visually and by photometric measurements.

The CT performance evaluation also includes patient dose information for all combinations of operating parameters applicable to your machine. These dose values are flagged relative to ACR and NEMA/AAPM criteria, and guidance is offered to assist your staff in applying this new data, evaluating your operating protocols relative to patient dose, and calculating radiation risk for specific patients as necessary. CT fluoro skin dose estimates are also included for any system capable of CT fluoro.

k. Conduct initial testing of nuclear medicine imaging equipment upon receipt and prior to clinical use. The testing shall include at a minimum:

i. intrinsic uniformity and artifact evaluation, system uniformity and artifact evaluation, intrinsic spatial resolution, high contrast resolution, relative system sensitivity, intrinsic energy resolution, count rate parameters, and formatter / Video Display as needed. Also, system interlocks, SPECT-CT CTDI measurement (as applicable), review of technologist’s QC program, and a summary of the medical physics evaluation.

l. Conduct initial testing of non-ionizing imaging equipment upon request, annually, and where applicable, prior to clinical use. The testing shall include at a minimum:

i. MRI Scanners: Each scanner acceptance test and annual test there after shall include the following list. These items cover the quality assurance testing of an MRI system on an annual basis in support of ACR and Joint Commission accreditation. The testing will include, at a minimum, the following items or their equivalents: magnetic field homogeneity, slice position accuracy, slice thickness accuracy, Image uniformity coil checks, SNR coil checks, Alignment light accuracy, High contrast resolution, low contrast resolution (CNR), geometric accuracy, artifact evaluation, acquisition workstation monitor performance, evaluation of technologist QC program, and assessment of the MRI safety program.

ii. Ultrasound: Each ultrasound unit annual testing shall include: physical and mechanical inspection which assures the mechanical integrity of the equipment and the safety of patient and operator, image uniformity and artifact survey which identifies the presence of artifacts, geometric accuracy, which will use scanner calipers to measure known distances between phantom test targets in the vertical and horizontal directions for each transducer, system sensitivity which will visually determine the maximum depth of visualization of phantom targets for each transducer, contrast resolution: visualization of anechoic and low contrast spherical objects, ultrasound scanner electronic image display performance and primary interpretation display performance. Display characteristics are evaluated by gray scale response and luminance readings using SMPTE pattern.

3. The vendor, upon request, shall perform the functions of the Radiation Safety Officer for the Manchester VA Medical Center radioactive materials permit and x-ray program if a Radiation Safety Officer is unavailable to do their duties due to prolonged absence or unforeseen circumstances. Upon request:

a. Provide shielding evaluations meeting NCRP 147 at permittee request.

b. When needed, provide a back-up RSO meeting NHPP requirements.

c. Provide evidence that the back-up RSO can be available on site within 1hr and available over the phone within 30 minutes.

4. Required Security Clause Agreements:

VHA Handbook 6500.6: Contract Security: Appendix B: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

VHA Handbook 6500.6: Contract Security: Appendix C: Information systems designed or developed on behalf of VA at non-VA facilities shall comply with all applicable Federal law, regulations, and VA policies. This includes standards for the protection of electronic Protected Health Information (PHI), outlined in 45 C.F.R. Part 164, Subpart C and information and system security categorization level designations in accordance with FIPS 199, Standards for Security Categorization of Federal Information and Information Systems and FIPS 200, Minimum Security Requirements for Federal Information Systems. Baseline security controls shall be implemented commensurate with the FIPS 199 system security categorization (reference VA Handbook 6500 and VA Trusted Internet Connections (TIC) Architecture).

The following standard items relate to records generated in executing the contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

(1) Guaranteed Uptime: N/A

(2) Updates: All updates of information will be provided to the Imaging Program Director, Manchester VA Medical Center.

(3) Documentation Requirements: All equipment, stationary and portable, will be catalogued by the Contractor with the dates and type of service rendered noted thereon. A written report of each inspection and calibration shall be furnished to the Imaging Director and Radiation Safety Officer. The contractor shall obtain the signature of the supervisor in charge of the equipment to certify as to services performed and shall leave a copy of the document containing the signature with the Contracting Officer or COTR. The documentation shall indicate the following:

(a) A check list of items checked for each piece of equipment;

(b) Conditions found;

(c) Repairs or calibration needed and services performed.

(4) Report should include required information as listed in this statement of work.

(5) Services and parts not covered by contract: None

(6) Contracting Officer’s Technical Representative (COTR):

(END OF STATEMENT OF WORK)

(START OF PROVISIONS)

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clauses apply to this acquisition:

1. FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) All quoters shall provide the following:

a. Page 1 of this Combined Synopsis/Solicitation with the price and total filled out.

b. Cost Breakdown of vendor price provided on page 2 of this Combined Synopsis/Solicitation.

c. Provide Small Business certification from SBA.gov.

d. Provide past performance document with minimum of three references.

e. Provide a document for ability to be on site within 1 hour (for spills, equipment failure, and other emergencies) through demonstrated plan or process stated in (a)(1)(a) of 52.212-2 in this combined synopsis/Solicitation.

All quotes shall be sent to the Contract Specialist, Pamela L. Parham, pamela.parham3@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

2. www.sam.gov registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

3. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)

4. FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) - This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

5. ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025)

(a) The following factors shall be used to evaluate quotations:

(1) Technical or Quality:

(a) Contractor shall demonstrate ability to be on site within 1 hour (for spills, equipment failure, and other emergencies) through demonstrated plan or process as stated in the Statement of Work.

(2) Past Performance:

(a) Provide 3 references for the same or equivalent services performance within the past 3 years. Past performance information may also be obtained from other sources available to the Government to include, but not limited to, contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS); or any other reasonable basis.

(3) Small Business Involvement:

(a) Small Businesses must be registered and certified in the Small Business Administration Small Business Search (SBA DSBS) database (https://search.certifications.sba.gov).

(4) Price:

(a) Complete line items on Page 1 of this combined synopsis/solicitation, which will be completed by the offeror.

(b) Provide a breakdown of cost per base year and option years.

(b) Evaluation Approach: The Government will evaluate quotations using the comparative evaluation process outlined in FAR 12, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions.

6. FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) - This contract incorporates one or more clauses by reference, with eh same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul (RFO) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

7. FAR 52.203-6, ALT I. Restrictions on Subcontractor Sales to the Government.(NOV 2021)

8. FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024)

9. FAR 52.203-13, Contractor Code of Business Ethics and Conduct. (NOV 2021)

10. FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023)

11. FAR 52.203-16, Preventing Personal Conflicts of Interest (JUN 2020)

12. FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017)

13. FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)

14. FAR 52.204-7, System for Award Management—Registration (NOV 2024) (DEVIATION NOV 2025)

15. FAR 52.204-13, System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025)

16. FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025)

17. FAR 52.209-7, Information Regarding Responsibility Matters (OCT 2018) (DEVIATION NOV 2025)

18. FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025)

19. FAR 52.217-8, Option to Extend Services (NOV 1999)

20. FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000)

21. FAR 52.219-1, Small Business Program Representations. (FEB 2024) (DEVIATION NOV 2025)

22. FAR 52.219-6, Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025)

23. FAR 52.219-8, Utilization of Small Business Concerns. (JAN 2025) (DEVIATION NOV 2025)

24. FAR 52.219-14, Limitations on Subcontracting. (OCT 2022) (DEVIATION NOV 2025)

25. FAR 52.219-16, Liquidated Damages-Subcontracting Plan. (SEP 2021) (DEVIATION NOV 2025)

26. FAR 52.219-28, Post award Small Business Program Representation (JAN 2025)

27. FAR 52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025)

28. FAR 52.222-35, Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025)

29. FAR 52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)

30. FAR 52.222-37, Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025)

31. FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025)

32. FAR 52.222-41, Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025)

33. FAR 52.222-42, Statement of Equivalent Rates for Federal Hires. (MAY 2014)

34. FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025)

35. FAR 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025)

36. FAR 52.222-54, Employment Eligibility Verification. (JAN 2025) (DEVIATION NOV 2025)

37. FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026

(JAN 2022) (DEVIATION NOV 2025)

38. FAR 52.222-62, Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025)

39. FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026)

40. FAR 52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2024)

41. FAR 52.223-23, Sustainable Products. (MAY 2024) (DEVIATION NOV 2025)

42. FAR 52.224-1, Privacy Act Notification (APR 1984)

43. FAR 52.224-2, Privacy Act (APR 1984)

44. FAR 52.224-3, Privacy Training. (JAN 2017)

45. FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)

46. FAR 52.229-3, Federal, State, and Local Taxes (FEB 2013) (DEVIATION SEP 2025)

47. FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018)

48. FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)

49. FAR 52.233-2, Service of Protest (SEP 2006) (DEVIATION NOV 2025)

50. FAR 52.233-3, Protest after Award. (AUG 1996) (DEVIATION NOV 2025)

51. FAR 52.233-4, Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)

52. FAR 52.237-3, Continuity of Services (JAN 1991)

53. FAR 52.240-91, Security Prohibitions and Exclusions. (DEVIATION NOV 2025)

54. FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025)

55. FAR 52.252-5, Authorized Deviations in Provisions (NOV 2020) - (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any VA Acquisition Regulation (VAAR) and 48 CFR Chapter 8 provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

56. FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020) - (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any VA Acquisition Regulation (VAAR) and 48 CFR Chapter 8 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

57. VAAR 852.201-70, Contracting Officer’s Representative (DEC 2022)

58. VAAR 852.203-70, Commercial Advertising (MAY 2018)

59. VAAR 852.215-72, Notice of Intent to Re-solicit (OCT 2019)

60. VAAR 852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION)

61. VAAR 852.219-75, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023)

62. VAAR 852.222-71, Compliance with Executive Order 13899 (DEVIATION) (APR 2025)

63. VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)

64. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (SEP 2018)

65. VAAR 852.233-71, Alternate Protest Procedure (SEP 2018)

66. VAAR 852.239-70, Security Requirements for Information Technology Resources (FEB 2023)

67. VAAR 852.239-71, Information System Security Plan and Accreditation (FEB 2023)

68. VAAR 852.239-72, Information System Design and Development (FEB 2023)

69. VAAR 852.237-73, Information System Hosting, Operation, Maintenance, or Use (FEB 2023)

70. VAAR 852.237-74, Security Controls Compliance Testing (FEB 2023)

71. VAAR 852.239-75, Information and Communication Technology Accessibility Notice (FEB 2023)

72. VAAR 852.239-76, Information and Communication Technology Accessibility (FEB 2023)

73. VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)

74. VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [ ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: _________________________________________ Printed Title of Signee: ___________________________________________ Signature: _____________________________________________________ Date: _________________________________________________________ Company Name and Address: ______________________________________

(END OF CLAUSES AND PROVISIONS)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10/01/2026 at 12:00PM EST. and email sent to Pamela.Parham3@va.gov. Any questions shall be received no later than 09/29/2026 at 4:00PM EST.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Not Accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below:

Pamela L. Parham pamela.parham3@va.gov

Effective Date: 01/15/2026 Revision: 03