36C24126Q0733.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

VA Boston Healthcare System Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

POINT OF CONTACT*

Gail Grundy Gail.Grundy@va.gov Gail.Grundy@va.gov 774-826-3358

PLACE OF PERFORMANCE

950 Campbell Avenue

West Haven CT

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis–Solicitation for Commercial Products and Commercial Services Local Dental Lab Contract — VA Connecticut (VACT) This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, "Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01.

Set-Aside, NAICS, PSC, and Size Standard Set-Aside: Small Business (SB) set-aside limited to local dental laboratories serving VA CT Healthcare System (VACT).

NAICS: 339116 — Dental Laboratories PSC/FSC: 6520 — Dental Instruments, Equipment, and Supplies Small Business Size Standard: 500 employees Procuring Activity Department of Veterans Affairs, VA Connecticut Healthcare System (VACT) Supplies/Services The Contractor shall provide comprehensive dental laboratory services required for treatment of VA dental patients, including (but not limited to) complete dentures, removable partial dentures, implant-retained complete and partial dentures, occlusal guards, radiographic/surgical guides, custom trays and occlusal bite rims, repairs/relines/rebases, diagnostic wax-ups, provisional restorations, removable cast partial frameworks, surveyed crowns for RPD abutments, cast post and cores, and denture duplication. The Contractor shall provide local, in-person daily pickup and drop-off (Mon–Fri, 8:00 a.m.–4:00 p.m. local time) at both West Haven and Newington campuses. The laboratory shall be located within a 25-mile radius of at least one campus and be able to drive for local pickup from both campuses.

See Attached:

SOW ( Statement of work) Line-Item Template for Pricing

Period of Performance and Contract Type Contract Type: Firm-Fixed-Price (FFP), Base year plus four (4) option years.

Base Year: 10/01/2026 – 09/30/2027 Option Year 1: 10/01/2027 – 09/30/2028 Option Year 2: 10/01/2028 – 09/30/2029 Option Year 3: 10/01/2029 – 09/30/2030 Option Year 4: 10/01/2030 – 09/30/2031 Delivery Terms and Place of Performance/Delivery FOB: Destination. Primary method is daily in-person pickup and delivery; if shipping is necessary under special circumstances, Next Day/overnight service shall be used with signature confirmation. Return shipping costs are the responsibility of the Contractor; any shipping/handling must be included in line-item pricing and will not be paid separately.

Place of Performance/Delivery (Dental Clinic 160):

• West Haven VA Medical Center, 950 Campbell Avenue, West Haven, CT 06516

• Newington VA Medical Center, 555 Willard Avenue, Newington, CT 06111 Submission of Quotes All quoters shall submit: A complete price quotation and acknowledgment of all terms/conditions (see Vendor Acknowledgment Statement below), along with any technical description sufficient to assess the services offered.

Quotes shall be sent to: Gail.Grundy@va.gov Submission deadline: September 2, 2026, 12:00 PM EST The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

Provisions (Section L)

• FAR 52.212-4 (NOV 2023) Contract Terms and Conditions—Commercial Products and Commercial Services (affirm applicability to FFP).

• FAR 52.212-5 Contract Terms Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services.

• FAR 52.217-9 Option to Extend the Term of the Contract.

To align with Firm-Fixed-Price commercial contracting under FAR Part 12, the following clauses are added:

Clauses Addendum (FFP) FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Tailored for comparative evaluation and late submissions).

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Tailored to stated factors; options evaluated at award).

FAR 52.204-7 System for Award Management.

FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (include for actions > $200,000).

FAR 52.203-18 Prohibition on Certain Internal Confidentiality Agreements—Representation.

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (fill in URLs).

Clauses (Section I) FAR 52.212-4 (NOV 2023) Contract Terms and Conditions—Commercial Products and Commercial Services (with addenda for delivery/TAT, shipping in price).

FAR 52.219-6 Notice of Total Small Business Set‑Aside.

FAR 52.219-14 Limitations on Subcontracting.

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (facility access).

FAR 52.224-3 Privacy Training (if contractor personnel handle PII/PHI).

FAR 52.244-6 Subcontracts for Commercial Products and Commercial Services.

FAR 52.233-3 Protest After Award and FAR 52.233-4 Applicable Law for Breach of Contract Claim.

FAR 52.232-33 Payment by EFT—SAM and FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

FAR 52.222-50 Combating Trafficking in Persons.

FAR 52.222-36 Equal Opportunity for Workers with Disabilities; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-37 Employment Reports on Veterans.

FAR 52.222-40 Notification of Employee Rights Under the NLRA.

FAR 52.222-54 Employment Eligibility Verification (E‑Verify).

FAR 52.252-2 Clauses Incorporated by Reference (fill in URLs).

VAAR 852.201-70 Contracting Officer’s Representative (if a COR will be appointed).

VAAR 852.232-72 Electronic Submission of Payment Requests.

VAAR 852.204-70 Personal Identity Verification of Contractor Personnel; VAAR 852.204-71 Information and Information Systems Security (when safeguarding applies).

VAAR 852.204-72 Personnel Vetting and Credentialing.

VAAR 852.211-76 Liquidated Damages—Reimbursement for Data Breach Costs (Alternate I) (use when sensitive personal information/PHI may be handled).

Instructions to Offerors — Addendum to FAR 52.212‑1

a) General. This is a combined synopsis/solicitation issued as an RFQ under FAR Parts 12 and 13. Quotes shall be straightforward and concise, enabling efficient comparative evaluation (FAR 13.106‑2).

b) Quote Format. Submit a single email containing two files: (1) Technical (PDF/Word) and (2) Price (Excel/PDF). Use subject line: "RFQ — Local Dental Lab VACT [Your Company]." Send to Gail.Grundy@va.gov.

c) Submission Deadline. September 2, 2026, 12:00 PM EST

d) Required Content:

• Acknowledgment of all terms and conditions, including FAR 52.212‑4 (NOV 2023) and any addenda. Include either the acceptance statement or list of exceptions with rationale.

• Technical capability: Describe services, daily local pickup/drop‑off plan (Mon–Fri, 8:00–16:00), TAT commitments by service category, digital CAD/CAM acceptance, quality management (QASP) and adherence to SAD (attach QASP).

• Compliance statements: U.S. manufacture of prostheses; FDA/ANSI/ADA materials compliance; privacy/PII/PHI handling readiness (privacy training), and willingness to execute VA BAA upon award.

• Personnel & access: Confirm ability to meet PIV/credentialing requirements for clinic access (VAAR 852.204‑70/‑72).

• Small Business & LOS: Confirm SB status and approach to Limitations on Subcontracting compliance (FAR 52.219‑14).

• Price: Provide line‑item pricing aligned to SOW service categories; include any shipping/handling within unit pricing (no separate S&H).

e) Questions. Submit written questions to Gail.Grundy@va.gov no later than August 28, 2026, 12:00 PM EST. Answers may be posted via amendment.

f) Evaluation. The Government will conduct comparative evaluation of quotes considering Price, Speed of delivery/TAT, Technical/Quality controls (QASP/SAD; CAD/CAM capability), and Past performance. Options will be evaluated at time of award.

g) Period of Acceptance. Quotes shall remain valid for 60 calendar days from the due date.

h) SAM. Offerors must be actively registered in SAM at time of submission and maintain registration through award and performance.

i) Brand Name or Equal. If applicable, submit descriptive literature demonstrating equality to any referenced brand name components per FAR 52.211‑6 (only if brand‑name‑or‑equal is used).

See attached document: Revised_SOW_Dental_Lab_Contract.

See attached document: DENTAL CONTRACT PRICING.

Combined Synopsis/Solicitation Notice