36C24126Q0698.docx

SUBJECT*

Landscaping and Snow Removal Services

GENERAL INFORMATION

VAMC Providence

830 Chalkstone Avenue Providence RI 02908

POINT OF CONTACT*

Contract Specialist Rosangela Pereira Rosangela.Pereira@va.gov 401-273-7100

PLACE OF PERFORMANCE

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06.

This solicitation is set-aside for Veteran-Owned Small Business (VOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 561730 – Landscaping Services, with a small business size standard of $9.5M.

The FSC/PSC is S208 – Housekeeping – Landscaping / Groundskeeping.

The Providence VAMC is seeking Landscaping and Snow Removal services.

All interested companies shall provide quotations for the following:

Services

Price Amount

Total

Performance Work Statement

Landscaping and Snow Removal Services

Contractor shall provide all necessary supervision, labor, equipment and materials for the following work. The work entails snow removal and ice control for roads, parking lots, sidewalks and building entrances as well as grounds maintenance to include lawn mowing, fall leaf cleanup, and miscellaneous grounds maintenance items.

Place of Performance:

VAMC Providence, 830 Chalkstone Avenue, Providence, RI 02908 Harwood Center, 385 Niagara Street, Providence, RI 02907

Period of Performance:

Base Year: October 1, 2027 to September 30, 2028 Option Year 1: October 1, 2028, to September 30, 2029 Option Year 2: October 1, 2029, to September 30, 2030 Option Year 3: October 1, 2030, to September 30, 2031 Option Year 4: October 1, 2031, to September 30, 2032

1. Perform Snow/Ice Removal

1.1 Snow Removal. The Contractor shall clear snow from all sidewalks, steps, stairs, stair and ramp landings and entrance ramps as shown in (Appendix A), “Snow Removal Map”.

The Contractor shall clear the sidewalks, steps, stairs, stairs and ramp landings and entrance ramps to their full widths of snow accumulation, piles, or drifts.

The Contractor shall remove snow and ice from around fire hydrants and PIV pipes as indicated on (Appendix B).

The Contractor shall not use paved areas such as roads and parking lots shown in (Appendix D) for the piling and storage of removed snow.

All snow removal zones (Appendix D) covered by this contract are considered high priority and shall be worked on simultaneously.

Snow shall begin to be cleared when accumulation exceeds one (1) inch and/or within one (1) hour after the snow stops. This may require multiple snow/ice clearings each day.

The Contractor shall clear snow from all handicap access points through curbed islands (i.e. Lot 5 in front of Building 32). These areas shall always remain clear of snow and ice.

The Contractor shall provide roads and parking lot snow removal for Lots P1, P2, P3, P3A, P4, P5, P5A, P5B and P5C, P6, P7, P8, P10, and Roof of Parking Garage, P14, DAV (Appendix D) and Davis Park Lot (adjacent to PVAMC to the south off Chalkstone Avenue) under the same requirements as specified above for sidewalks.

Snow shall be piled up in such a manner as to maintain as many parking spaces as possible. At the end of each snowstorm contractor shall be responsible for clearing 100% of site parking spaces per Appendix D. Snow shall be moved to a limited number of on-site storage areas as directed by the COR or designee. The remainder of the snow shall be moved off site to contractor furnished storage sites.

The contractor shall provide snow clearing for the parking lot at the VA’s off-site facility, Harwood Center, located at 385 Niagara Street, Providence, RI (Appendix E).

The Contractor shall also be responsible for snow clearing of the parking lot at 500 Valley Street, Providence, RI.

Snowstorm totals, as reported by the National Weather Service, will determine Labor Hour Prices.

Drive lanes shall be plowed regardless of parking lot occupancy levels. Ice melt application is part of all snow events.

1.2 Ice Removal. The Contractor shall immediately treat and remove ice to provide secure footing on all sidewalks, steps, stairs, stair and ramp landings and entrance ramps (Appendix A) and at the Harwood Center, 385 Niagara Street, Providence RI (Appendix E) covered in this contract. The contractor shall use an approved environmentally friendly ice melt product of Calcium Magnesium Acetate (CMA) such as Inferno or equal. The contractor shall not use sand in lieu of approved snow melt.

The Contractor shall use a salt product to treat roads and parking lots or other approved ice control products approved by the COR. A bulk salt storage area will be provided on site for contractor’s use.

1.3 Personnel Management. The Contractor shall provide supervision as needed for full and proper utilization of contractor staff and coordination with VA Transportation Supervisor or designee.

Contractor is responsible for ensuring time billed to the Government adequately and properly accounts for work effort required for each snow/ice event.

1.4. Service Delivery Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

1.5 Response Time & Hours of Operation. The contractor shall be required to provide 24/7 response to snow/ice events within a one (1) hour time frame.

1.6 Parking Garage Snow Removal. The snow removal at the Providence VA garage shall be accomplished by using approved snow removal equipment and tools and by utilizing the snow gate and dumping area on site at the garage.

These areas shall be reviewed prior to work being performed with the contractor responsible for snow removal. This shall be for the roof level of the garage where snow can accumulate during a snow event. Prior to the first snowfall of the season the contractor shall perform the below items to ensure the safety and protection of people and the garage.

Clearly mark any expansion joints that will not be visible to the operator when snow is present to prevent damage during plowing operations.

Establish a snow removal logistics plan for plowing and dumping over the side at the snow gate. Foot traffic areas to be first then deck.

Ensure that area where snow will be dumped is roped off and protected from pedestrian traffic.

Inspect snow gate for functionality and train operator(s) on use and fall protection that may be required when gate is open.

The following items identify the recommended process for snow removal while using a plow.

Plows shall approach seams on the deck at no greater than a 75-degree angle as best as possible and reasonable

To prevent premature joint failure or damage, plow shall be held up roughly 1" from the deck surface while plowing.

Piling of snow is not authorized as the Garage was not designed for snow loading. A small pile at the snow gate prior to pushing over is okay, but not for long term.

The following identifies equipment that can/shall be used for snow removal on the Garage. Snow shovels can always be used.

Plow trucks shall not exceed 10,000 pounds fully loaded including any salt/sanding unit.

Plow cutting edges or any other snow removal blades that will come into contact with the precast surface shall have a well-maintained rubber tipper blade/edge on them.

The use of skid steers with tracks or tires is not authorized for snow removal.

2. De-Icing Ice accumulates on the upper deck and lower decks from precipitation or snow/ice melt from vehicles. The use of deicing chemicals on Precast Concrete shall be monitored closely for proper, compatible, chemicals as using the wrong product can and will adversely affect the garages efficiency and longevity.

Prior to the first freeze of the season, the Contractor performing the work shall provide the following.

· Submit the product they intend to use with at least one (1) alternate material in the event there is a shortage on the primary material.

· Inspect the garage with maintenance team to ensure no drains are plugged or causing any ponding on the deck.

· Inspect the garage to review any potential areas where constant attention may be required. Chemical deicer’s come in many types, but only a select few are safe for use on precast concrete surfaces. Below are the only products authorized for use.

· Calcium Magnesium Acetate (CMA) works like rock salt, but does melt snow and ice slower, but it has no adverse effect on the concrete

· Urea Based deicers may also be used but require a heavier application than the CMA.

· Equipment for de-icing must meet the same requirement for snow removal. Any truck-based spreader shall not exceed 10,000 pounds between truck and spreader. Hand spreaders, walk behind, etc. are okay to use and are recommended.

3. Snow Removal Performance Objectives Performance Objectives

4. Maintain Improved Grounds

4.1. Mow Improved Grounds. Grass shall be cut on approximately 5.3 acres of improved grounds at the Providence VA MC at 830 Chalkstone Avenue in Providence, RI as indicated in (Appendix C), as well as a small, grass area located at the Harwood Center, 385 Niagara Street, Providence, RI (Appendix E). Grass clippings shall be removed or mulched when visible after mowing including from sidewalks and paved areas. The Contractor shall maintain the growth of grass height on improved grounds between 3 to 6 inches. The height is a guideline for a neat and professional appearance. All improved grounds shall always look well-manicured. Portable high CFM blowers will not be used to remove trimmings and debris from sidewalks and paved areas during normal working hours where there are personnel and/or where vehicles are parked.

4.2 Edging. Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved ground areas shall be edged at least every other mowing.

4.3 Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Trimming heights shall match surrounding area grass heights. This task involves all improved grounds as shown in (Appendix C) and at the Harwood Center, 385 Niagra Street, Providence RI (Appendix E). All areas shall be trimmed concurrently with mowing. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of damage noticed.

4.4 Irrigation. The Contractor shall maintain and conduct spring turn-on and fall winterization of the irrigation system in front of Building 14 and within the island for the main flagpole near the parking garage.

4.5 Fall Leaf Removal. During the fall months, fallen leaves & branches shall be removed from those areas indicated in (Appendix C) and at the Harwood Center, 385 Niagra Street, Providence RI (Appendix E). Legally dispose of all debris at an off-site location in accordance with existing local, state, and federal regulations.

4.6. Repair Damaged Areas. Improved ground areas damaged by contractor vehicles and/or equipment shall be seeded or sodded to meet the standards of surrounding areas. Areas other than lawn areas will be repaired and restored to match the surrounding area.

4.7. Damaged or fallen tree removal. The Contractor shall be responsible for removing any downed tree limbs and/or fallen trees on site. The Contractor shall possess the proper equipment to safely remove damaged or fallen trees to include bucket truck, chipper, and trained chainsaw crews.

4.8. Apply Fertilizer and/or Lime. Not in the scope of work

4.9. Perform Pest Identification and Control. Not in the scope of work.

4.10. Aerate Soil. Not in the scope of work.

4.11. Emergency and Special Events Services. Not in the scope of work.

5. Maintain Semi-Improved Grounds

5.1 Mow Semi-Improved Grounds. Grass cutting shall be accomplished on 1.5 acres of semi-improved grounds as indicated in Appendix C and Appendix E. Contractor shall maintain grass on semi-improved grounds as set forth in Appendix C and Appendix E from 8 to 12 inches in height.

5.2 Perform Vegetation Control. Not in the scope of work.

5.3 Maintain Trees/Shrubs/Hedges Not in the scope of work.

5.4 Service Delivery Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objectives

SOW

Paragraph

Assurance

proper height for its area.

Edging, trimming, leaf removal and repair to damaged areas done per the specifications in a timely manner.

Customer complaints shall not exceed 2 per month.

6. Sign-In/Out & Badging All Contractor employees shall be responsible to sign in at building 6 Transportation/Grounds office or after normal working hours at Building 7, Grounds garage. Contractor Employees shall sign-out at the end of the workday. A temporary VA badge will be issued to each person at this sign-in.

7. Parking Parking is rigidly controlled at the facility. Contractor Parking instructions will be provided by the COR. Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Depending on the severity of the snowstorm, the contractor may be limited to the number of vehicles they can park on the VAMC site. Accommodations will always be made for a contractor work vehicle transporting personnel, equipment, and snow melt. Parking passes will be issued to the contractor for the season for work vehicles by the VA Police Office.

8. Ordering Activities and Procedures Individual Task Orders may be issued on an as needed basis during the period of performance specified. The Contractor shall have the ability to accept credit card orders.

9. Changes to Performance Work Statement Any changes to this original Performance Work Statement as part of the establishment for the contract will be authorized and approved only through written correspondence from the Contracting Officer.

10. Invoicing Acceptance The Contractor shall submit invoices related to this effort through Tungsten Network, with a copy sent by email to the COR. These invoices shall contain the following information:

Contract Number:

Purchase Order Number:

Contractor Name:

Invoicing Period/Date of Service:

11. Contract/Task Order Termination VA has the right to terminate (in whole or in part) the contract and/or task order(s) issued against it at any time. The Contractor will be paid only for the services rendered up to the point of receiving the termination notice, and then only to the extent that those services meet the requirements of this SOW.

The Contracting Officer for this contract may cancel with 30 days written notice to the Contractor.

12. Contractor Personnel Security Requirements All contractor personnel shall obtain a short-term identification badge issued by the COR. Such badges shall be worn by the individual and prominently displayed at all times while on VA Property. No employee of the contractor shall enter the medical center and outer buildings without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the COR a valid (non-expired) photo identification issued by a US federal, state or local government agency.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

13. Records Management Language

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

13.1 Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

13.2 Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

13.3 Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

13.4 Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

13.5 Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

13.6 The Government Agency owns the rights to all data/records produced as part of this contract.

13.7 The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

13.8 Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

13.9 No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

13.10 Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

14. Appendices

1. Appendix A – Sidewalks, Entrances and Ramps

2. Appendix B – Emergency Equipment

3. Appendix C – Grass Mowing Map

4. Appendix D – Lots and Roads

5. Appendix E – Harwood Center

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clause applies to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than Tuesday, August 25, 2026 at 3:00 PM EST.

2. Quote: Offeror shall provide a quote using the table above.

All quotes shall be sent to the Contract Specialist at Rosangela.Pereira@va.gov.

The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than Friday, August 28, 2026 at 3:00PM EST. All quotes shall be emailed to Rosangela Pereira at Rosangela.Pereira@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact: Rosangela Pereira, Rosangela.Pereira@va.gov See attached document: Appendix A _ Sidewalks, Entrances and Ramps.

See attached document: Appendix B _ Emergency Equipment.

See attached document: Appendix C _ Grass Mowing Map.

See attached document: Appendix D _ Lots and Roads.

See attached document: Appendix E _ Harwood Center.

A.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days..

(End of Clause)

A.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days.; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years..

(End of Clause)

A.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

A.4 52.222-3 CONVICT LABOR (NOV 2025) (DEVIATION)

(a) Except as provided in paragraph (b) of this clause, the Contractor must not employ in the performance of this contract any person undergoing a sentence of imprisonment imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, or the U.S. Virgin Islands.

(b) The Contractor is not prohibited from employing persons—

(1) On parole or probation to work at paid employment during the term of their sentence;

(2) Who have been pardoned or who have served their terms; or

(3) Confined for violation of the laws of any of the States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, or the U.S. Virgin Islands who are authorized to work at paid employment in the community under the laws of such jurisdiction, if—

(i) The worker is paid or is in an approved work training program on a voluntary basis;

(ii) Representatives of local union central bodies or similar labor union organizations have been consulted;

(iii) Such paid employment will not result in the displacement of employed workers, or be applied in skills, crafts, or trades in which there is a surplus of available gainful labor in the locality, or impair existing contracts for services;

(iv) The rates of pay and other conditions of employment will not be less than those paid or provided for work of a similar nature in the locality in which the work is being performed; and

(v) The Attorney General of the United States has certified that the work-release laws or regulations of the jurisdiction involved are in conformity with the requirements of Executive Order 11755, as amended by Executive Orders 12608 and 12943.

(End of Clause)

A.5 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (DEVIATION) (MAR 2026)

(a) The Contractor shall comply with current Department of Veterans Affairs policy for personal identity verification of all employees performing under this contract when physical access to VA facilities, and/or logical access to VA information and VA information systems is required.

(b) The Contractor shall insert this clause in all subcontracts when the subcontractor’s employees will require physical access to VA facilities, and/or logical access to VA information and VA information systems.

(End of Clause)

A.6 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice (End of Provision)

Combined Synopsis/Solicitation Notice

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025)

(a) The following factors shall be used to evaluate quotations:

(1) Technical or Quality

(2) Past Performance

(3) Price

(b) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum.

(c) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

A.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this provision— Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15 of the Iran Sanctions Act of 1996, Pub. L. 104-172, 50 U.S.C. 1701 note) owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $15,000 with Iran’s Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC’s Specially Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception for trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if—

(i) This solicitation includes a trade agreements notice or certification (e.g., 52.225-6, Trade Agreements Certificate); and

(ii) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

(iii) The offeror shall email questions concerning sensitive technology to the Department of State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or (d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders;

(iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(iv) The entity that produced the product or service (include entity name, unique entity identifier, Contractor and Government Entity (CAGE) code, facilities responsible for design, fabrication, assembly, packaging, and test of the product, and whether the entity was the OEM or a distributor (provide manufacturer codes and distributor codes used for the product));

(v) Description of the functionality of the product or service and how that functionality impacts the risk to the product or service;

(vi) An explanation of any factors relevant to determining if the product or service should be permitted by an applicable exception, exemption, or waiver (if the offeror would like the Government to consider a waiver);

(vii) Whether alternative products or services are available that would be compliant with the prohibition;

(viii) If the product or service is related to item maintenance, include the following information on the item being maintained:

(A) Brand;

(B) Model number, OEM number, manufacturer part number, or wholesaler number; and

(C) Item description, as applicable.

(ix) Any readily available information about mitigation actions undertaken or recommended.

(2) If a disclosure is required to be submitted to a contracting office, the offeror shall submit the disclosure as follows:

(i) If a Department of Defense contracting office, the offeror shall submit the disclosure to the website at https://dibnet.dod.mil.

(ii) For all other contracting offices, the Offeror shall submit the disclosure to the Contracting Officer.

(3) If the disclosure provided does not contain any of the information required by paragraph (1), and the Offeror later discovers new information that is required by paragraph (1), then the Offeror shall submit a subsequent disclosure within 72 hours of discovering the new information.

(h) Executive agency review of disclosures. The Contracting Officer will review disclosures provided in paragraph (g) to determine if any applicable waiver may be sought. The Contracting Officer may choose not to pursue a waiver and may instead make an award to an Offeror that does not require a waiver.

(End of Provision) A.8 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION) ALTERNATE I (NOV 2025)

(a) Definitions. As used in this clause— American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means—

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any…