36C24126Q0657.docx

SUBJECT*

Transcranial Magnetic Stimulation (TMS) for Providence VA Medical Center

GENERAL INFORMATION

SET-ASIDE

Northampton VA Medical Center

421 N. Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Contract Specialist Glorimar Estevez glorimar.estevezcortorreal@va.gov

413 584 4040 EXT 26718

PLACE OF PERFORMANCE

Providence VA Medical Center

830 Chalkstone Avenue

Providence RI

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced later, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 334510, (Electromedical and Electrotherapeutic Apparatus Manufacturing). The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing a portable Transcranial Magnetic Stimulation (TMS) system that is easy to move around in small spaces for the Providence, MA VAMC per the Statement of Work (SOW).

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirements described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer’s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by July 22, 2026, by 4:00 PM EST. All responses under this Sources Sought Notice must be emailed to glorimar.estevezcortorreal@va.gov with RFQ # 36C24126Q0657 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Attachment 1 Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________

SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

Statement of Work

1. DESCRIPTION OF REQUIREMENT

The Department of Veterans Affairs, VA Providence Healthcare System, is seeking information from qualified and capable vendors that can provide a portable Transcranial Magnetic Stimulation (TMS) system suitable for deployment inside an inpatient hospital environment.

Unlike outpatient TMS clinics, inpatient psychiatric units require equipment that is compact, mobile, rapidly deployable, safe, and operable in constrained clinical spaces without disrupting patient-care workflows.

2. INPATIENT CLINICAL USE REQUIREMENTS

The TMS system must support the following inpatient workflows:

• Rapid bedside neurostimulation, including treatment of patients who cannot safely transfer due to psychiatric acuity, mobility restrictions, or observation requirements.

• High‑acuity, time‑limited schedules, where staff must quickly move equipment between rooms as patient turnover occurs.

• Flexible deployment in shared multipurpose spaces used for therapy groups, provider consults, or medical evaluations.

• Reproducible coil placement without reliance on bulky, measurement‑intensive positioning equipment.

3. INPATIENT ENVIRONMENTAL & SAFETY CONSTRAINTS

Psychiatric inpatient units have strict limitations:

• Small patient rooms with limited clearance around beds, safety furniture, medical equipment, and doorways.

• Narrow hallways inappropriate for traditional workstation‑style systems.

• Shared rooms that cannot host permanently installed systems.

• Ceiling height, outlet placement, ligature‑risk mitigation, constant‑observation requirements, and fall‑risk considerations—none compatible with heavy, fixed consoles.

4. REQUIRED DEVICE CHARACTERISTICS (MANDATORY MINIMUMS)

A. Mobility & Physical Design

• Generator must not exceed 45 pounds.

• Generator must include integrated wheels to ensure rapid room‑to‑room maneuverability.

• Must deploy without permanent construction, workstation chairs, anchoring, or bulky cooling devices.

• Must fit through narrow inpatient corridors and small psychiatric patient rooms.

• Neuronavigation Caps (small, medium, large, and x-large)

• Transcranial Magnetic Stimulation (TMS) system maintenance for at least 3 years.

B. Coil Requirements

• L‑coil must not exceed 12 pounds.

• Coil positioning must be camera‑guided or equivalent precision, eliminating manual measuring procedures.

• Must support FDA‑cleared geometries enabling iTBS (3‑minute) and 20‑minute bilateral/dorsomedial prefrontal treatments.

C. Clinical Safety & Efficiency

• Passive thermal management (no separate cooling infrastructure).

• Simple, tablet‑based interface allowing rapid staff training and minimizing workflow disruption.

• Must comply with psychiatric inpatient safety requirements, including ligature‑risk mitigation and constant staff visibility.

D. Patient Safety

• Must allow clinicians to treat patients in-place, reducing elopement risk, agitation, and fall risk associated with transport to outpatient suites.

E. Impact if Alternative Systems Are Used

• Space and safety violations would prevent use of large workstation-style systems.

• VA would be unable to provide inpatient TMS, delaying care and worsening outcomes.

• Networked consoles or cooling systems would increase security and IT burden.

• Failure to meet inpatient deployment requirements undermines VA’s ability to deliver essential TMS treatment.

CAPABILITY STATEMENT AND REQUIRED SUBMISSION CONTENT

Interested vendors shall submit:

A. Company Information (Required SAM.gov Base Notice Fields)

• Company Name

• Address

• Point of Contact – Title, Name, Email, Phone (SAM.gov requires these fields)

• UEI

• CAGE Code

• Socioeconomic Status (SB, SDVOSB, VOSB, WOSB, HUBZone, 8(a), etc.)

• Contract Vehicles (e.g., GSA, FSS, NASA SEWP) Include Place of manufacture of the TMS and Neuronavigation Caps (small, medium, large, and x-large) B. Capability Statement A concise description of the company’s ability to meet all technical, physical, and operational requirements outlined in page 3.

C. Product Literature Brochures, datasheets, or marketing materials supporting your system’s technical capabilities.

D. Format Requirements

• Submit as PDF or Word

• Max 8 pages

• Email submission only (no fax or mail)

6. RESPONSE INSTRUCTIONS

Response Due Date: July 22, 2026 Response Time: 4:00 PM Time Zone: Eastern Time Responses shall be emailed to:

Glorimar Estevez Cortorreal Contract Specialist, NCO 1 Email: glorimar.estevezcortorreal@va.gov Subject Line:

Sources Sought Response – Inpatient TMS System (Providence VA) No phone inquiries will be accepted.

7. DISCLAIMER

This Sources Sought Notice is for information and planning only and is not a solicitation.

No award will be made based solely on responses to this notice.

Respondents will not receive evaluation results.

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