36C24126Q0657_1.docx

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

SET-ASIDE

Northampton VA Medical Center

NCO 1

421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Contract Specialist Glorimar Estevez Cortorreal glorimar.estevezcortorreal@va.gov

413 584 4040 EXT 26718

PLACE OF PERFORMANCE

Providence VA Medical Center

NCO 1

830 Chalkstone Avenue

Providence RI

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is set aside for

FULL AND OPEN COMPETITION

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1,250 Employees The FSC/PSC is 6515.

The Providence VA Medical Center 850 Chalkstone Avenue Providence, RI 02908-4734 is seeking to purchase the following items from below. The Providence Medical Center is seeking (1) AMPA ONE System portable transcranial magnetic stimulation (TMS) or Equal. This is a new brand name or equal requirement. US Made TMS Preference as long at it meets the salient characteristics.

All interested companies shall provide quotations for the following:

Supplies/Services

Ampa One portable transcranial magnetic stimulation (TMS)

DELIVERY LOCATION:

Providence VA Medical Center 850 Chalkstone Avenue Providence, RI 02908-4734

FOB: Destination

Statement of Work Brand Name Ampa One TMS or Equal (with U.S.–Made Preference)

1. Description of Requirement

The Providence VA Medical Center requires a portable, lightweight, inpatient‑suitable Transcranial Magnetic Stimulation (TMS) system, procured as Brand Name Ampa One TMS or Equal. Inpatient psychiatric units impose strict physical, safety, and workflow limitations that necessitate a compact, mobile, rapidly deployable neurostimulation system. Systems designed for outpatient clinics—workstation‑style consoles, tethered cooling systems, or large immobile units—are not compatible with inpatient psychiatric constraints

A U.S.–Made Preference applies to this acquisition under applicable Buy American requirements. Domestic products meeting all salient characteristics will be given preference; however, foreign-made systems may still be considered if they meet all mandatory characteristics and no acceptable U.S.–made alternative is identified.

2. Inpatient Clinical Use Requirements The offered TMS system—Ampa One or Equal—must fully support the following inpatient workflows:

• Rapid bedside neurostimulation for patients who cannot safely transfer due to psychiatric acuity, mobility restrictions, elopement risk, or observation requirements.

• High‑acuity, time‑limited schedules, requiring rapid movement of the system between multiple rooms throughout the day.

• Flexible deployment in multi‑use areas such as therapy rooms, provider consult spaces, and medical evaluation rooms.

• Consistent and reproducible coil placement without reliance on bulky or measurement‑intensive positioning equipment

3. Inpatient Environmental & Safety Constraints The system must be suitable for psychiatric inpatient environments with space and safety constraints:

• Small patient rooms with limited clearance around beds, medical equipment, and anti‑ligature furniture.

• Narrow hallways unsuitable for workstation‑style systems.

• Shared rooms where permanently installed systems are not permitted.

• Ceiling height limitations, restricted outlet placement, ligature‑risk mitigation requirements, constant‑observation protocols, and fall‑risk considerations—none compatible with large or fixed TMS consoles.

4. Required Device Characteristics (Salient Characteristics — Mandatory Minimums) To be considered “equal,” offered systems must meet or exceed all salient characteristics of the Ampa One TMS.

A. Mobility & Physical Design

• Generator weight must not exceed 45 pounds.

• Generator must include integrated wheels for rapid room‑to‑room maneuverability.

• System must deploy without any permanent construction, workstation chairs, anchoring, or bulky cooling devices.

• System must fit through narrow inpatient corridors and small psychiatric patient rooms.

• Must include neuronavigation caps (small, medium, large, x‑large).

• Must include TMS system maintenance for a minimum of 3 years.

B. Coil Requirements

• L‑coil must not exceed 10 pounds.

• Coil positioning must be camera‑guided or equivalent, eliminating manual measurement procedures.

• Must support FDA‑cleared geometries, including iTBS (3‑minute) and 20‑minute bilateral/dorsomedial prefrontal protocols.

C. Clinical Safety & Efficiency

• Passive thermal management—no external cooling infrastructure permitted.

• Simple tablet‑based interface to enable rapid staff training and avoid workflow disruption.

• Must comply with inpatient psychiatric safety requirements, including anti‑ligature, constant‑visibility, and secure use protocols.

D. Patient Safety

• Must support in‑place treatment to reduce elopement risk, agitation, and fall risk by eliminating the need to transport patients to other clinic areas.

E. Impact of Non‑Compliant Systems Large outpatient workstation‑style systems:

• Cannot be maneuvered in constrained inpatient spaces.

• Would prevent inpatient TMS services, delaying care and worsening outcomes.

• Would impose unacceptable IT and security burdens due to networked consoles and cooling systems.

• Would fail to meet inpatient deployment and safety requirements

5. U.S.–Made Preference (Buy American Compliance)

• Domestic end products meeting all salient characteristics will be evaluated favorably.

• Vendors must identify the place of manufacture for the TMS system and all neuronavigation caps.

• Foreign‑made systems may only be considered if no domestic product meets the salient characteristics at fair and reasonable pricing.

6. Deliverables

• Complete TMS system meeting all salient characteristics

• Neuronavigation caps (S/M/L/XL)

• Operator manuals and quick‑start guides

• Warranty & maintenance documentation (minimum 3 years)

• Training (on‑site or virtual) for clinical staff

7. Deliverables

• Complete TMS system meeting all salient characteristics

• Neuronavigation caps (S/M/L/XL)

• Operator manuals and quick‑start guides

• Warranty & maintenance documentation (minimum 3 years)

• Training (on‑site or virtual) for clinical staff

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” The following applies: 52.203-11, 52.203-18, 52.203-17, 52.204-7, 52.204-13, 52.203-19, 52.209-10, 52.212-2, 52.212-4, 52.219-1, 52.219-28, 52.222-3, 52.222-19, 52. 222-36, 52.222-50, 52.222-90, 52.225-4, 52.226-8, 52.232-33, 52.233-4, 52.252-1, 852.203-70, 852.211-76, 852.212-71, 852.232-72, 852.246-71

All quoters shall submit the following: QUOTE

You must provide LOA (Letter of Authorization)

You must state where the product is manufactured

All quotes shall be sent to the Contract Specialist, Glorimar Estevez Cortorreal, glorimar.estevezcortorreal@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.

The following are the decision factors:

Price, U.S MADE Preference, Past performance, speed of delivery, The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION AUG 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision) www.sam.gov registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

2. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10 AM EST on Friday, September 11, 2026 to glorimar.estevezcortorreal@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contract Specialist Glorimar Estevez Cortorreal glorimar.estevezcortorreal@va.gov Effective Date: 01/15/2026 Revision: 03